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HomeMy WebLinkAboutMinutes_GTEC_06.16.2004Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 16, 2004 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , June 16, 2004. Board Members Present: Henry Carr, Mary Louise Poquette, Gabe Sansing, John Kirby, Joe Savage, Henry Boecker Board Members Absent: Farley Snell Staff Present: Paul Brandenburg, Laura Wilkins, Jana Kern, Joel Weaver, Micki Rundell, Laurie Brewer, Ed Polasek, Tom Benz, Mark Miller, Amelia Sodgeroth Minutes Regular Meeting REGULAR SESSION: Meeting called to order by Brandenburg at 2:05 p.m. A.Consideration and possible action to appoint Board Officers consistent with Section 3.02 of the GTEC Bylaws. Paul Brandenburg Mr. Brandenburg asked for a Motion made by Sansing, seconded by Poquette, to move Henry Carr to President. DISCUSSION: None ACTION: Approved 6-0 (Absent Snell) Meeting was turned over to Mr. Carr. First order of business was to elect a new Vice President. Motion made by Sansing, seconded by Savage, to appoint John Kirby as Vice President. DISCUSSION: None ACTION: Approved 6-0 (Absent Snell) B. Discussion and possible action to approve the minutes of the regular meeting held May 19, 2004Paul Brandenburg DISCUSSION: Item "D" on page two of the minutes - Poquette wanted clarification: Does the UDC call for a sidewalk on what is basically a driveway? A by Polasek: On major arterial and collectors - Yes. Kirby's question on Item "D" was incorrectly stated. Question was actually: What is the policy on using assessment dollars to stretch dollars? A by Rundell: When an assessment is done, what you are actually doing is putting a lien on the property. It must show a benefit and there is a specific process (legal process) that must be followed. Q by Kirby: Since this is out there for us to use, why don't we take advantage of this opportunity? A by Rundell: We have not used this process very much but it is there for us to use. It is noted at this time that the minutes will stand. We will let the tape dictate what is there. These comments will be added to current minutes. ACTION: Motion by Savage, seconded by Kirby, to approve the minutes. Approved 5-0 (Absent Snell, Sansing abstained as he was not present at last meeting. C. Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report for May, 2004. Micki Rundell DISCUSSION: Rundell gave an update on the financial report. She noted that the pages are now numbered. Wolf Ranch -- We have not yet expended the funds to TxDot So this number looks high but it is not. Sales Tax -- is in a downward trend we are adjusting our projections to reflect this trend. Simon -- to reimburse the City for the WR PID assessment. Q by Boecker: Does maximum debt capacity increase as taxes increases: A by Rundell: Yes as the revenues go up our debt capacity will also go up.Q by Carr: How far down on this trend are you going to go before adjustments are made? A by Rundell: Adjustments are already being made to the debt projects. ACTION: none D. Discussion and possible action related to the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver DISCUSSION: Weaver gave an update on the project Southeast Arterial 1: Engineering to kick off once all of the Right of Entry's are secured. Hopefully this will be within the next couple of weeks. IH 35 U-Turn at Williams Dr.: This is on schedule and should be open in July 2004 Sidewalk Improvements: Making very good progress on this project. Southwest Bypass: Believe we have most of the Right of Entry. The archeologist and the environmentalist have been mobilized. ACTION: None E. Consideration and possible action to approve the Amended and Restated Bylaws of the Georgetown Transportation Enhancement Corporation. Micki Rundell DISCUSSION: Rundell gave an update on the changes to the GTEC By-laws. New location of meeting, time/day of the meeting. New section added called Fiscal and Budgetary Policy. This will provide us with guidelines for cash and debt management. We are also working on adding a section for cash pool. By adding this we would be able to move through projects that come up after the budget process is over -- Non-TIP projects. I will be bring this proposal back to you at the July 2004 meeting. ACTION: Motion by Kirby, seconded by Sansing, to approve the Amended and Restated Bylaws. Approved 6-0 (Absent Snell) F. Consideration and possible action on the Transportation Improvement Plan Process. Ed Polasek DISCUSSION: Polasek explained the item Board members need to rank and have ranking sheets back to Polasek by June 30, 2004. Staff will rank them, based on the Board opinions. The Board will finalize at the July 2004 meeting. There was various discussion related to the ranking process. Decided to go through the projects one by one, discuss them, to help the Board members decide how they think the individual rankings should/could be. ACTION: Board members need to rank projects and return by June 30, 2004 Motion by Savage, seconded by Sansing, to adjourn meeting. Approved 6-0 (Absent Snell) Meeting adjourned @ 4:06 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary