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HomeMy WebLinkAboutMinutes_GTEC_05.19.2004Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, May 19, 2004 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , May 19, 2004. Board Members Present: John Kirby, Jack Noble, Henry Carr, Mary Louise Poquette, Joe Savage Board Members Absent: Gabe Sansing, Farley Snell Staff Present: Jana Kern, Laura Wilkins, Paul Brandenburg, Jim Briggs, Joel Weaver, Micki Rundell, Ed Polasek, Tom Benz, Lauire Brewer, Mark Miller, Amelia Sondgeroth, Joe Lara Minutes Regular Meeting Call to Order atCall to Order atCall to Order atCall to Order at 2222::::00000000 pppp....mmmm.... by Nobleby Nobleby Nobleby Noble A.Consideration and possible action regarding review of the Draft Ethics Ordinance to be adopted on second reading by the City Council on June 22, 2004. Paul Brandenburg DISCUSSION: Brandenburg asked that the board review the Draft Ethics Ordinance - any comments need to be back by June 11, 2004. No need to go over in great detail or spend a lot of time on this as Council has reviewed twice already and a committee was formed to draft this item. This committee has been working on this for over one year. Question by Carr: How would you like for our comments/questions to be submitted? Answered by Brandenburg: They can either go to Sandra or myself, can be verbal or written. Noble offered to answer questions. Savage does have questions and will take them off-line. ACTION: NONE B.Discussion and possible action to approve the minutes of the regular meeting held April 21, 2004 Paul Brandenburg DISCUSSION: NONE ACTION: Motion by Poquette, seconded by Carr to approve the minutes. Approved 5-0 (Sansing, Snell absent) C.Discussion and possible action related to the Construction Progress Report and timelines (including but not limited to items listed. Joel Weaver DISCUSSION: Weaver updated projects. Engineer design for Hacia Los Lobos will be presented at the next Council meeting. Briggs gave update on the SH29. Finalizing right-of-way documents. TxDot will be holding a public meeting, at Georgetown High School on May 27,2004 @ 6:00 p.m. ACTION: NONE D.Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report for April, 2004. Micki Rundell DISCUSSION: Rundell gave update on financial reports. Sales tax for March about 13%, slightly down, but year to date is still on track. Question by Carr: Show an allocation/budget on how we are going to spend our dollars? Could this be done by trend, bar, graph type charts? Would also like to see it this way every month. Answer Rundell: We are working on a new format. We can not cash fund all projects, and how much of a cash fund balance/reserve do we want to have? This will have to be decided by the Board. Question by Brandenburg: Micki there will only be a Sidewalk Phase One, not Phase 2 or Phase 3? Answer Rundell: Yes, Paul that is correct. We will complete Phase One, but due to the change in legislation, GTEC funds will no longer be used. Question by Kirby: What is the side walk policy? Answer Briggs: The City has a Sidewalk Master Plan. There is a policy under the UDC. But usually the developer will pay for the sidewalks. We will try to fund the "gaps" where the policy does not provide them. Questions Carr: If a road into a site for Industrial/EcoDevo and the UDC calls for a sidewalk will GTEC put one in? Answer Briggs: Sidewalk could possibly be built by either the project, the builder, or by "other" funds. Question by Kirby: What is the policy on where the adjacent property owner makes a contribution to the cost of the assessment district? Answer Briggs: Using 4B funds, then creating an "Assessment District" to "assess" to recoup the funds that were used, is frowned upon by the State. ACTION: NONE E.Consideration and possible action on the Transportation Improvement Plan Process. Ed Polasek DISCUSSION: Polasek gave a 03/04 TIP update and previewed the 04/05 TIP. PROJECT #13.3. Question by Poquette: Reading this chart we are not going to have funding for this until 05/06? Answer Polasek: We combined right-of-way & construction costs into one cost. Question by Poquette: Is there any way to move project 13.3 in to 04 to be able to help with traffic? Answer Polasek: We could put some of the cost back into 04/05. Mr. Briggs stated that the first half of SH29 will be done Spring/Summer of 2005. Second half will be approximately 12 months later. All of SH29 won't be completed until Spring/Summer of 2006. The plan for Hacia Los Lobos was to be completed when all of SH29 is completed. PROJECT 25 - Question by Carr: What does the budget offset represent? Answer by Polasek/Briggs: Dollars that have not been spent. carry over to following year. Balance on what has/has not been spent. PROJECT #16A - Question by Carr: What triggers the timing on 16A? Answered by Polasek: The day D.B. Wood is accepted from the County, we will be nearing capacity for that road. Question by Carr: It appears we are not going to start this until 05/06. Are we not 2 years too late? Answer Briggs: No we're not. Road projects take about 3-4 years from when it is initialized to completion. Question Carr: Can the preliminary design be moved up to the 04/05 if the money was available? Answer Briggs: H. D. R. Contract will be coming to a close in October, with final approval. When that happens, and we have acceptance, we can move on to the next level, because this has to hook up to at SH 29. Question Savage: With the more westerly route, will that get us out of some of the controversial property towards Leander Road? Answer Briggs: No matter what, we will have to be involved with some controversial property, but we do have a route that appears to be in an acceptable area. Question by Noble: Will 16A have to have an environmental study done? Answer by Briggs: Yes. Any time you start on a roadway project to this extent - it will take 3-4 years to get it done, because of the extent of the construction. Question by Carr: When the General Plan is laid out, there is a time phasing. What drove this time phasing? Answered by Polasek: We started with the Simon/Wolf Ranch Development Agreement and this would be the priority for last year's TIP. Then we started looking at all of the other projects and presented it to the GTEC Board. At that time the GTEC approved the ranking based on priority, need, etc. Motion by Savage, seconded by Kirby to adjourn the meeting. Approved 5-0 (Sansing, Snell absent) Meeting adjourned at 3:33 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary