HomeMy WebLinkAboutMinutes_GTEC_06.20.2018Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, June 20,2018
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas,
met on Wednesday, June 20, 2018
Board Members Present: Jay Warren - President, John Hesser - Vice -President, Colin
McGahey - Secretary, Al Hajka, Bob Whetsell
Board Members Absent: Joe Pondrom, Rachael Jonrowe,
Staff Present: David Morgan, Laurie Brewer, Mike Babin, Wesley Wright, Paul Diaz,
Nathan Paras, Leigh Wallace, Ed Polasek, Laura Wilkins Tristan Whitmire, Elaine Wilson,
Others Present: None
Minutes
Regular Session:
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purpose authorized by the Open Meetings Act, Texas Government Code
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C. Industry/CAMPO/TxDOT Updates: Updates presented by Po ase . Wor ing wi
CAMPO on grants received for the Williams Drive Study and Leander Road
Improvement Project. First coordination meeting last week of all agencies that received
grant money - will continue this process to develop the projects. Second Monday night
each month Policy Board meets; 4th Monday afternoon each month the Technical
Advisory Committee meets. Live -streamed on Time Warner cable or available on the
CAMPO xge��.
D. June 2018 GTEC Updates __ Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager - Wright gave updates. Airport Road - well under way. Item
for materials testing on this agenda for approval. Utilities going in now. FM 1460 -
going well. Hopefully open around Labor Day. Northwest Blvd. - moving forward.
Design done - Council approval to make offers on right-of-way - hopefully all will be
acquired by the end of the year. Project will bid early 2019.
Rabbit Hill Road - taking a bit of a back seat to Northwest Blvd. for the moment due to
deadline with TxDOT on Northwest Blvd. Trying to minimize right-of-way taking on
Rabbit Hill Road. Rivery Blvd. TIA Improvements - working with business owners to
move their business sigms temporarily. Rivery Blvd. - start construction after July 4th.
Everything has been demo-ed. Pre -Construction meeting held yesterday.
E. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial reports for May, 2018. - Leigh Wallace, Finance Director, GOG/ Finance
Manager, GTEC Presented by Wallace. Sales tax has gone up from previous months.
F. Sales Tax Presentation: Presented by Diaz and Parras. Parras - presented the
Overview/Methodology/Projections - explained use of Power Pivot program to review
sales tax of various areas/cities of the State for trend analysis and forecasting/projections.
Various questions. Diaz explained the data of the reports. Various questions - answered
by Diaz and Morgan.
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G. Consideration and possible approval of the minutes from the GTEC Special Board
Meeting on April 30, 2018, and the GTEC Regular Board Meeting held May 16, 2018. -
David Morgan - General Manager, GTEC Board.
Motion by Whetsell, second by Hesser to approve the minutes as presented -
APPROVED 5-0 (Pondrom and Jonrowe absent)
H. Consideration and possible action to approve Task Order TCI-18-012-TO to Terracon
Consultants, Inc., for materials testing and observation on the Airport Road
Improvements project in the amount of $44,545.00 - Wesley Wright, P.E., Systems
engineering Director/Michael Hallmark, CIP Wright presented the item. Question b
Warren - They test all the materials put down - asphalt, concrete, etc.? Answered by
Wright - that is correct. If test fails - then contractor pays for re -test. This is an
additional inspection service above and beyond inspection of our Public Improvement
Inspectors - we do not have the equipment (lab) or expertise to do this level of
inspection. Hajka - did we bid? Answered by Wright - No, we have a standing RFQ
with this consultant. This is a professional service so we did not bid it. Additional
discussion. Question by Warren about how firms are chosen for this type of work.
Answered by Wright - statement of qualifications and well defined process (it is also
open process) - firms apply, are reviewed and ranked and put on the list. McGahey -
question - how was Terracon selected for this project? Answered by Wright - we choo
the firm based on ranking - occasionally we might solicit based on a specific specialty
if there is no one on the list that covers the specific need. Various other questions.
Motion by Whetsell, second by McGahey to approve the Task Order TCI-18-012-TO to
Terracon Consultants, Inc., for materials testing and observation on the Airport Road
Improvements project in the amount of $44,545.00 - APPROVED 5-0 (Pondrom and
Jonrowe absent)
1. Discussion and possible action to recommend the FY 2019 proposed GTEC Budget. �
Leigh Wallace, Finance Director, COG/Finance Manager, GTEC Presented by Leigh.
GTEC is a component unit - has the same budget process and uses same sets of
accounting practices as other parts of the City budget. Council has final approval over
the GTEC Budget. TIP 5-Year project plan. If any bonds are issued - annual debt
payments are made. Administrative contract that GTEC has with the City - that
contracts for services with all the staff the work with various parts of GTEC. Touched
on the sales tax results to date and forecast for 2019. Explanation of roll-over by
Morgan. Wallace - Other revenues - weighing in on selling debt in 2019 ($7.2 million
for SE Inner Loop Expansion). Other revenue sources - typically what comes in from
Wolf Ranch PID Agreement and South Georgetown TIRZ Agreement. Proposing to
change this and not make those transfers to GTEC in FY 2019. Explained by Morgan -
commitment has been met to GTEC - funds do not need to be earmarked for GTEC any
longer. TIRZ - 100% of property tax is used to reimburse utilities and GTEC for their
investment in the project. Due to other costs public safety, etc., we propose not to make
those transfers to GTEC from the General Fund and TIRZ. Various questions and
discussion - answered by Morgan and Brewer. Handed out Wolf Ranch Agreement -
Brewer gave overview. Question by Hesser on Wolf Ranch - answered by Morgan and
Wallace.
Motion by Hajka, second by McGahey to accept the FY 2019 proposed GTEC Budget as
presented. - APPROVED 5-0 (Pondrom and Jonrowe absent)
MOTION by Whetsell, second by Hajka to adjourn the meeting. APPROVED 5-0 (Pondrorn
and Jonrowe absent)
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