HomeMy WebLinkAboutMinutes_GVPID_10.14.2019City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, October 14,2019 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Board Members Present: Penny Evans, Marlene McMichael, Chair; Marsi Liddell, Vice Chair;
Cara McKinney, Secretary; Michael Charles;
Board Members Absent: Norma Baker, Gary Newman, Howard Davis, Alternate; Steve Taylor,
Alternate
Staff Members Present: Ray Miller, Public Works Director, Seth Gipson, Performance
Management Program Manager; Eric Nuner, Assistant Parks Director; Tina Davis, Board
Liaison
Staff Members Absent: Wayne Reed, Assistant City Manager; Paul Diaz, Budget Manager
Others Present: Ronnie Stafford, Covey Landscape Architects; Tyler Richburg, Covey
Landscape Architects
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B. Change in Financial reporting and Presentation of the Georgetown Village Public
Improvement District (GVPID) monthly financial reports for the month of September 2019. -
Paul Diaz.
Seth Gipson handed out a paper copy of the September financials and presented the budgei
re�_2ort for the month of September on behalf of Paul Diaz who wac 5&,,Ku QgL)teg _teg_
Taxes are $427,793, interest earned, $20,677 for a total revenue of $448,470, parks
improvement $103,250 (Madrone Park), current funds available, $920,703 with $106K in
contingency reserve. Bottom line current funds available is $814,703.
Board questioned the $103K for Madrone Park improvements. Eric and Ronnie explained
the $103,250 was encumbered for the park improvement. To date, only $62K has been spen]
C. Update and presentation from the August Sub -Committee Meeting (September meeting was
cancelled) - Eric Nuner, Assistant Parks Director
Liddell asked about the cancelled September meeting. Gipson explained, Wayne was
waiting to speak with City Attorney regarding meeting schedule and would set up a
conference call in the near future. Nuner notes there have been 3 Sub -Committee meetings
so far where Covey Landscape has presented photos & handouts of materials they intend t(f
use. Today's update brings Board up to date on things that have been discussed and agreed
Georgetown Village PID
October 14,2019
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notes they are in the construction document phase currently. Gave handouts to Board to
follow along and show location of benches, sitting areas and improvements to be made in
the parks. Power currently available at all entryways for low lighting except Bellaire.
Stafford is reviewing cost associated with lighting the entryway at Bellaire. Discussed
possible location for construction staging area to prevent any major laazards during
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in January for approval to Council in February. Liddell asked if Board Members could be
present for Bid. Nuner said yes but explained, during the bidding process, companies
present their bid for the entire project in a sealed envelope. There is no discussion. The bids
are received and time/date stamped, It is customary to award the bid to the lowest bidder.
Before the bid is awarded, the Board will receive an explanation on why the winning bid
was selected. Liddell noted Heather Brewer is a wonderful person. Heather follows up with
phone calls, is patient and answers questions. Charles thanked Davis for assisting him in
getting a neighbors sprinkler fixed that was damaged during removal of a T-Post from the
homeowners tree.
Legislative Regular Agenda
D. Public Wishing to Address the Board
On a subject that is posted on this agenda: Please fill out a speaker registration form which
can be found on the table at the entrance to the Board Meetmg. Clearly print your name and
the letter of the item on which you wish to speak and present it to the Staff Liaison, prior to
the start of the meeting. You will be called forward to speak when the Board considers that
item. Only persons who have delivered the speaker form prior tote meeting being called
to order may speak.
On a subject not posted on the agenda: Persons may add an item to a future Regular
scheduled Board agenda by filing a written request with the Staff Liaison no later than o
week prior to the Board meeting. The request must i nclude the speaker's name and the nj
specific topic to be addressed with sufficient information to inform the Board and the
-D I
I ublic, Only those persons who have submitted a timely request will be allowed to
speak. For the Board Liaison contact information, please logon to
At time of posting, no person1s had signed up to address the Board.
E. Consideration and possible action to approve the Updated Minutes for the Regular June
2019 & July 2019 Meeting and the Minutes of the Regular meeting for August 12, 2019- Tina
Davis, Board Liaison
Motion by Liddell, seconded by McKinney to approve the Updated Minutes for the
Regular June 2019 & July 2019 Meeting and the Minutes of the Regular Meeting for August
12, 2019. No discussion. Approved 5-0-2 (Baker and Newman absent)
Georgetown Village PID
October 14, 2019
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F. Consideration and possible action to approve the Corrected Minutes of the Sub-Conurattee
for May 2019 and the Minutes of the Sub -Committee for June 2019 and August 2019, Tina
Davis, Board Liaison
Motion by Liddell, seconded by Cara to approve the Corrected Minutes of the Sub -
Committee for May 2019 and the Minutes of the Sub -Committee for June 2019 and August
2019. No discussion. Approved 5-0-2 (Baker and Newman absent)
Motion to adjourn by McMichael, second by Charles. The meeting adjourned at 7:11 p.m.
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Marlene cMich Chair Cara McKinney, Secre y
Georgetown Village PrD
October 14, 2019