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HomeMy WebLinkAboutMinutes_GVPID_05.08.2023Call to Order Pledge of Allegiance Call to order by Michael Charles, Vice Chair at 6:00 PM. 1.Regular Session 1.A Minutes from the February GVPID meeting Consideration and possible action to approve the Minutes for the Regular Board Meeting February 13, 2023 - Wendy Jimenez, Board Liaison Board recommended approval of the February meeting minutes. Moved by Marlene S McMichael; seconded by Kevin R Tanner to . Motion : 5- 0 Voting For: Michael D Charles, James F Levis, Melinda Marler, Ashlee Meerscheidt, William L Whitehead Voting Against: None 1.B Discussion on the annual Service and Assessment Plan (SAP), including the 5- year Service Plan, Assessment Roll and budget. No action will be taken. Snyder led the board with the budgeting process for updating the Service and Assessment plan which includes the 5-year Service Plan. Snyder reviewed the current FY2023 budget to guide the FY2024 budget. Minutes of the Village PID Advisory Board City of Georgetown, Texas Monday, May 8, 2023 The Georgetown Village PID Advisory Board met on Monday, May 8, 2023 at 6:00 PM at Public Safety Facility, 3500 DB Wood Rd. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route through Relay Texas at 711. The following Members were in attendance: Present were: Michael D Charles, Marlene S McMichael, James F Levis, Melinda Marler, Kevin R Tanner, Ashlee Meerscheidt, William L Whitehead Snyder presented the draft FY2024 budget that reflects the 12-cent assessment rate. Charles had clarifying questions on general fund allocation increase. Snyder clarified the finance department shared the City's allocation study for FY2022 that implemented the adjusted number in FY2023 and FY2024 from the allocation study. Tanner had clarifying questions on the amount listed in available funds. Snyder clarified that amount listed in FY2022 budget was rolled over to the FY2023 budget that is available. Johnson and Nuner mentioned projects that are not finished FY2023 that will be reflected in the FY2024 budget. Charles had questions about the sign maintenance increase cost. Nuner mentioned that the funds will be moved to maintenance miscellaneous projects that will include gazebo and pool area updates. Nuner mentioned that the mowing contract funds is less than projected. McMichael mentioned damage from ice storm including monument sign replacement. Nuner mentioned the department has the signs to replace. Meerscheidt had clarifying line-item questions listed in the draft budget. Synder mentioned that the complete and updated budget will be presented at the next meeting. McMichael had questions about projected appraisals. Snyder mentioned that the preliminary 2023 values from WCAD are reflected in the draft budget that does not based on projections or increase from last year only current numbers at 12- cents. Snyder mentioned that enough revenue is being generated at 12-cents and paying for operations cost. No capital improvement projects are reflected in the FY2024 budget. Charles had clarifying questions on tree and landscape maintenance including tree removal and street maintenance. Nuner clarified that only includes parklets. Meerscheidt had questions on anticipating change in appraisal values. Snyder mentioned that projections are preliminary based on tax office reports. Charles had clarifying questions for Nuner on increased utility cost. Nuner clarified that the projection is based on 6 months and increase in water rates, implemented Shell Road rye grass irrigation and will be an ongoing incremental increase. Charles mentioned public comments on irrigation and monitoring. Nuner mentioned that irrigation is monitored and inspected. Marler had clarifying questions on tree trimming on street sides. Johnson clarified that Public Works maintains trimmings in right of way. Whitehead mentioned Village Commons tree to assess. McMichael had clarifying questions on committed reserves. Snyder clarified that the contingency reserve is based on 90 days of operation expenses. Tanner had questions about park improvement plans. Nuner mentioned upcoming playground replacement to public city parks. Whitehead asked about Summers Green Park status. Nuner mentioned that task order has been completed and schematic design in coming months. Surrounding neighbor input considerations. Anticipating construction start in fall or winter. McMichael had questions on replacing plants on Shell Road. Nuner mentioned that inventorying of replacement is taking place and gathering costs associated with replacement on the east side of Shell Road. Marler asked if Shell Road expansion will impact the replacement. Nuner mentioned that it will not be affect replacement. Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the meeting room. Clearly print your name and the letter of the item on which you wish to speak and present it to the Board Liaison prior to the start of the meeting. You will be called forward to speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is permissible to use another requestor’s granted time to speak. No more than six minutes for a speaker may be granted. The requestor granting time to another speaker must also submit a form and be present at the meeting. O n a subject not posted on the agenda: A request must be received by the A dvisory Board or C ommission L iaison prior to the day the agenda for this mee*ng is posted. Each speaker will be given three minutes to address the Board or Commission members. No action can be taken. Adjournment Charles adjourned the meeting at 6:37PM. Moved by Marlene S McMichael; seconded by Melinda Marler to . Motion : 5 - 0 Voting For: Michael D Charles, James F Levis, Kevin R Tanner, Ashlee Meerscheidt, William L Whitehead Voting Against: None These minutes were approved at the meeting of ________________________ ________________________________________________ Chair Attest