Loading...
HomeMy WebLinkAboutMinutes_LAB_10.16.2017Minutes of the Meeting of the Library Advisory Board City of Georgetown October 16, 2017 The Library Advisory Board met on Tuesday, October 16, 2017 at 6 p.m. in the second floor Small Conference Room, Georgetown Public Library, 402 W. 8th Street MEMBERS IN ATTENDANCE: Pat Baldwin, Lindsay Cooper, John Hudson, Pete Rose, Linda Schaffer, and Thom Sinwell. MEMBERS ABSENT: Michael Barnes. STAFF IN ATTENDANCE: Eric Lashley - Library Director and Nat Waggoner — Long Range Planner. Chair Rose called the meeting to order at 6:00 P.M. Regular Agenda A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B. Introduction of new board member Thom Sinwell. — Pete Rose, Board Chair. Sinwell introduced himself to the board and discussed his work and volunteer history. Sinwell has been a Georgetown Public library volunteer since 2015. No action required. C. Review of Library Strategic Plan process. — Eric Lashley, Library Director. Rose moved the order of the agenda to allow for Nat Waggoner to present with Lashley on item H. Item H was relocated as item C. Lashley reported that staff had received 502 community surveys as of Monday, October 15. He explained that the City hired a consultant to produce a Financial Impact Model. Part of the model is predicting the costs of future facilities and employees. At this time, the City is plugging in $10.5 million and $700,000 for the construction and staffing of a 30,000 square foot library facility. Lashley reported the Financial Impact Model is driving the need for the library to look at multiple alternatives for future library service. Lashley asked City employee Nat Waggoner to present a report on predicted future growth. Waggoner gave a PowerPoint presentation on Georgetown's growth (attached), which spurred a lot of discussion about where future housing would go in the city limits and ETJ (Extra Territory Jurisdiction). Lashley followed Waggoner's presentation with a PowerPoint (attached), which presented four models of branch libraries (full service, development driven, retail center, or joint school/public library) and gave the pros and cons of each model. The Board heavily discussed the branch library options. No one liked the joint school/public library concept. Hudson asked Lashley to give examples of the "gold standard" for each of these models and predict what the future of library buildings will look like. No action required. D. Review of Library Advisory Board bylaws and meeting_ protocols. — Eric Lashley, Library Director. Lashley explained that bylaws are typically reviewed at the beginning of each term, but he wanted to review them again with the arrival of a new board member. Lashley noted that one of the board's missions is to revise the Strategic Plan. Hudson requested that future items on the agenda are given adequate time to discuss the issues thoroughly. All board members agreed. Rose pointed out that the bylaws are very strict in terms of determining the monthly meeting schedule. Lashley will suggest to the City Secretary that section of the bylaws be changed in future revisions since it does not give flexibility to boards and commissions. E. Review of minutes of the September 19 2017 Library Advisory Board meeting. — Pete Rose, Chair. Motion by Hudson; second by Sinwell to approve the September 19, 2017 minutes with the revision that the meeting date change was only temporary until the Arts and Culture Boards meetings would no longer interfere with the start of the Library Advisory board meeting. Approved 6-0. (Barnes absent) F. Consideration of the Library Director's report. — Eric Lashley, Library Director. Lashley reviewed the monthly statistics and read patron comments from the library's suggestion box. Toni Nietfeld has moved from the Community Outreach Librarian position to the Cataloging Librarian position with the resignation of Laura Helpert. The library will begin interviewing for the Community Outreach Librarian position on Wednesday, October 17, 2017. Pete Rose will serve on the interview panel. Construction has begun next to the library parking lot to create new condominium units. Lashley presented a PowerPoint of an article board member Pat Baldwin wrote for the Williamson County Sun about the library's community survey and the cartoon in the following edition. Lashley showed a vending machine that may help with the theft of library DVDs. He reported that the cost of a DVD vending machine ranged from $30,000 - $60,000. No action required. G. Review of Community Resource Coordinator's report — Eric Lashley, Library Director. Lashley reviewed the monthly report from Patrick Lloyd (attached). As the report indicates, Lloyd is seeing a wide variety of patrons in need and it is clear there are often limited services available in Georgetown. Lloyd has been working with the Georgetown Health Foundation to create a new domestic violence shelter. He and Lloyd also presented at the Texas Library Association's District 3 meeting in Austin. No action required. H. Review of WOW!mobile report. - Eric Lashley, Library Director. Lashley reviewed the report noting Kalena Powell would be attending the ABOS conference in Pittsburg, PA. No action required. I. Consideration of future meeting dates. — Pete Rose, Board Chair. — The next meeting will be held on Monday, November 20 at 6:00 P.M. No action required. Chair Rose adjourned the meeting at 7:55 P.M. Respectfully submitted, Pat Baldwin Secretary Pete Rose Chair 7/13/2018 Comprehensive Plan Process City Council Workshop October 10, 2017 Presentation • Sofia Nelson, CNU-A, Planning Director • Nat Waggoner, AICP, Long Range Planning Manager • Susan Watkins, AICP, Housing Coordinator 1 7/13/2018 Part I — 4 W's of the Comp Plan 1. Why is a Comp Plan needed? 2. Who uses a Comp Plan? 3. What value does it deliver? 4. Why Now? Why Georgetown? 2017 population estimate is 60,857 2030 Population estimate is 96,567 Georgetown's Custom Plan 3 7/13/2018 Future Land Use Map 3 % t y S �. Growth Scenarios through Fiscal Impact Model • Commercial • Residential • Equalized 100 100 100 00 60 60 60 60 60 40 40 40 20 20 20 0 0 0 -Commercial Mix -Residential Mix -Commercial Mix -Residential Mix Commercial Mix Residential Mix 5 7/13/2018 Communication & Involvement Participation 7/13/2018 Council and P&Z • Proposed joint meetings include — Reviewing State of Georgetown & current challenges, perspectives — Opportunities for collaboration — Goal setting Council Special Meetings • Separate policy formation sessions • Set goals, objectives and policies • Conducted at critical points in the process — Goal development — Growth scenarios — Plan (tool) development — Implementation planning 9 7/13/2018 Next Steps • Fall/Winter 2017 — Develop and Distribute Request for Proposal (RFP) • Q1 — Consultant selection — Formation of steering committee — Consensus on public involvement plan Why is a Comp Plan needed? • State requirement and included in our City Charter • Guides land use decision making across wide public and private spectrums • Opportunity to shape the community's future 11 7/13/2018 Why Now? • New ability to evaluate cost to serve • Utility demand and service expansion • Overhauled tool to align Council goals, vision with development strategies, tools and community partners City of Georgetown This Plan will be: • Fiscally responsible, tied to the budget process • Implementation focused (discrete list of projects) • Measurable • Relatable iL Slide 28 SM This slide is from Centennial pres Susan Watkins, 10/2/2017 7/13/2018 Documents` T,o have a tool the Lstablish, that community's monitor, anticipates values, implement a change and needs, community guides people, and vision -' change places. `incrementally. Analyze trends and I predictability alternatives for future and directs " Why do '—/'�� growth growth rather than reacting/ we an. ' Gives legal' Illustrates ' / backing to desired ordinances growth The City, and development Charter Addresses `•. codes requires a big issues comprehensive in abig- plan picture way W3 Georgetown Planning Efforts of the Past 1s' Comp City of Georgetown CenturyCentury Plan Plan Comprehensive Plan Development 2030 Plan Plan 1976- 2000 1986-2010 Plan p o Adopted: Adopted: Adopted: >4'0� March 1988 March 1990 Feb. 2008 Population: Population: opulation: 10,920 14,842 f 44,953 August 2017 City Population: 60,404 City and ETJ: 84,902 0 7/13/2018 THE COMMUNITY GATHERS By GARY MILLER 1 7/13/2018 t ��r�� � u� � �o m i l-1, s l""n l City Comfortable plannedvalues l f"an ing, historical Austin CUlIt re responsible �. history buy charming transportation cc mpassionate educatior= n tE_�rc �< C'Ci"fig local food Well ell c, # � r Ott I nnovativ respectful ful (� rQ � fa .i > � l ilJz�rl c orbs=e ,Growing big shopping'arts warm g beautiful Vl an consery tiv friendlynew better place walk..'ibl �� Ill r'�r or:i excellence H ttln Mit) �t tour c UIRAral more $ Opportunity tradition Minn l active his¢ jlllw; � much Accepting contra lk-,',d oc.u`' Diversity torn educated resat green affordable �oa.drrd �,or�tr,r�®ei community Am o es..orn parks h;r�l ���t� Same �e inclusivepub; fra, progressive DVD Security • Total Number of DVD's = 8,726 • Approximately 29% of collection is checked out any given day • Budget = $18,650 • Loss Rate = 13% • Library adds large number of donations at no cost • Security cases average an additional 50 cents or $1 and are labor intensive 3 7/13/2018 Full Service Model • Pros • Would provide large array of services • Could be located in park or near other City facilities (Rec Center) • May share costs with other departments • Would provide high level of service to the west side of 135 • Cons • May reduce use of downtown • Goes against downtown master plan • May lose volunteer base for Main Library • High cost • Larger staff cost • Would require bond election and debt. 5 to 10 years to develop Development Driven Branch • Pros • Cons • Less Costs - Building • No locations identified • High level of service, but not as high as a duplicate branch • Less staff intensive • Would keep the downtown library relevant • Locations may cause political backlash • Smaller than a branch • Most be negotiated early in the development process 5 7/13/2018 Mr �e GPL Community Resources Monthly Report: September 2017 This month library staff conducted 10 interviews with patrons in need. Patron Needs September 2017 fl l Si `c 3 a' 0 a Frnerge.ricy Fin. Assistance Benefit Housing ASsMance t A Mental Ile<:alth E1hysicalIlealth Legal [:ducation Other In August, 7 interviews were conducted with women; 3 interviews were conducted with men. In 2017, 63.5% of interviews have been conducted with women. One patron reported a history of domestic violence. In 2017, 18.3% of interviews have revealed histories of domestic violence. We were able to refer patrons to a resource within Georgetown in 30% of interviews this month. In 2017, 59.6% of patrons are able to be referred to a resource within Georgetown. No veterans were interviewed this month, Two individual veterans have been interviewed a total of 3 times in 2017. Below are notes captured in August: • Chronically homeless patron. • Electric bill being sent to incorrect party; patron not interested in suggested resources as they were not local to Georgetown. • Harvey evacuee; referred to Foundation Communities. • Referred to GPL activities and AGE of Central Texas resource line. • Referred to Goodwill. • Referred to Hope Alliance and SafePlace. • Referred to Goodwill. • Referred to AGE of Central Texas resource line. • Patron has exhausted Caring Place, Saint Vincent de Paul, and Salvation Army. • Hurricane evacuees; referred to Catholic Charities Central Texas, Red Cross.