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Home My WebLink AboutMinutes_LAB_10.16.2017Minutes of the Meeting of the Library Advisory Board City of Georgetown October 16, 2017 The Library Advisory Board met on Tuesday, October 16, 2017 at 6 p.m. in the second floor Small Conference Room, Georgetown Public Library, 402 W. 8th Street MEMBERS IN ATTENDANCE: Pat Baldwin, Lindsay Cooper, John Hudson, Pete Rose, Linda Schaffer, and Thom Sinwell. MEMBERS ABSENT: Michael Barnes. STAFF IN ATTENDANCE: Eric Lashley - Library Director and Nat Waggoner — Long Range Planner. Chair Rose called the meeting to order at 6:00 P.M. Regular Agenda A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B. Introduction of new board member Thom Sinwell. — Pete Rose, Board Chair. Sinwell introduced himself to the board and discussed his work and volunteer history. Sinwell has been a Georgetown Public library volunteer since 2015. No action required. C. Review of Library Strategic Plan process. — Eric Lashley, Library Director. Rose moved the order of the agenda to allow for Nat Waggoner to present with Lashley on item H. Item H was relocated as item C. Lashley reported that staff had received 502 community surveys as of Monday, October 15. He explained that the City hired a consultant to produce a Financial Impact Model. Part of the model is predicting the costs of future facilities and employees. At this time, the City is plugging in $10.5 million and $700,000 for the construction and staffing of a 30,000 square foot library facility. Lashley reported the Financial Impact Model is driving the need for the library to look at multiple alternatives for future library service. Lashley asked City employee Nat Waggoner to present a report on predicted future growth. Waggoner gave a PowerPoint presentation on Georgetown's growth (attached), which spurred a lot of discussion about where future housing would go in the city limits and ETJ (Extra Territory Jurisdiction). Lashley followed Waggoner's presentation with a PowerPoint (attached), which presented four models of branch libraries (full service, development driven, retail center, or joint school/public library) and gave the pros and cons of each model. The Board heavily discussed the branch library options. No one liked the joint school/public library concept. Hudson asked Lashley to give examples of the "gold standard" for each of these models and predict what the future of library buildings will look like. No action required. D. Review of Library Advisory Board bylaws and meeting_ protocols. — Eric Lashley, Library Director. Lashley explained that bylaws are typically reviewed at the beginning of each term, but he wanted to review them again with the arrival of a new board member. Lashley noted that one of the board's missions is to revise the Strategic Plan. Hudson requested that future items on the agenda are given adequate time to discuss the issues thoroughly. All board members agreed. Rose pointed out that the bylaws are very strict in terms of determining the monthly meeting schedule. Lashley will suggest to the City Secretary that section of the bylaws be changed in future revisions since it does not give flexibility to boards and commissions. E. Review of minutes of the September 19 2017 Library Advisory Board meeting. — Pete Rose, Chair. Motion by Hudson; second by Sinwell to approve the September 19, 2017 minutes with the revision that the meeting date change was only temporary until the Arts and Culture Boards meetings would no longer interfere with the start of the Library Advisory board meeting. Approved 6-0. (Barnes absent) F. Consideration of the Library Director's report. — Eric Lashley, Library Director. Lashley reviewed the monthly statistics and read patron comments from the library's suggestion box. Toni Nietfeld has moved from the Community Outreach Librarian position to the Cataloging Librarian position with the resignation of Laura Helpert. The library will begin interviewing for the Community Outreach Librarian position on Wednesday, October 17, 2017. Pete Rose will serve on the interview panel. Construction has begun next to the library parking lot to create new condominium units. Lashley presented a PowerPoint of an article board member Pat Baldwin wrote for the Williamson County Sun about the library's community survey and the cartoon in the following edition. Lashley showed a vending machine that may help with the theft of library DVDs. He reported that the cost of a DVD vending machine ranged from $30,000 - $60,000. No action required. G. Review of Community Resource Coordinator's report — Eric Lashley, Library Director. Lashley reviewed the monthly report from Patrick Lloyd (attached). As the report indicates, Lloyd is seeing a wide variety of patrons in need and it is clear there are often limited services available in Georgetown. Lloyd has been working with the Georgetown Health Foundation to create a new domestic violence shelter. He and Lloyd also presented at the Texas Library Association's District 3 meeting in Austin. No action required. H. Review of WOW!mobile report. - Eric Lashley, Library Director. Lashley reviewed the report noting Kalena Powell would be attending the ABOS conference in Pittsburg, PA. No action required. I. Consideration of future meeting dates. — Pete Rose, Board Chair. — The next meeting will be held on Monday, November 20 at 6:00 P.M. No action required. Chair Rose adjourned the meeting at 7:55 P.M. Respectfully submitted, Pat Baldwin Secretary Pete Rose Chair 7/13/2018 Comprehensive Plan Process City Council Workshop October 10, 2017 Presentation • Sofia Nelson, CNU-A, Planning Director • Nat Waggoner, AICP, Long Range Planning Manager • Susan Watkins, AICP, Housing Coordinator 1 7/13/2018 2 7/13/2018 Part I — 4 W's of the Comp Plan 1. Why is a Comp Plan needed? 2. Who uses a Comp Plan? 3. What value does it deliver? 4. Why Now? Why Georgetown? 2017 population estimate is 60,857 2030 Population estimate is 96,567 Georgetown's Custom Plan 3 7/13/ 018 4 7/13/2018 Future Land Use Map 3 % t y S �. Growth Scenarios through Fiscal Impact Model • Commercial • Residential • Equalized 100 100 100 00 60 60 60 60 60 40 40 40 20 20 20 0 0 0 -Commercial Mix -Residential Mix -Commercial Mix -Residential Mix Commercial Mix Residential Mix 5 7/1 /2018 -- Street context Public improvements TtT and CoG) - Signage 7/13/2018 Communication & Involvement Participation 711 12018 7/13/2018 Council and P&Z • Proposed joint meetings include — Reviewing State of Georgetown & current challenges, perspectives — Opportunities for collaboration — Goal setting Council Special Meetings • Separate policy formation sessions • Set goals, objectives and policies • Conducted at critical points in the process — Goal development — Growth scenarios — Plan (tool) development — Implementation planning 9 7/13/2018 10 7/13/2018 Next Steps • Fall/Winter 2017 — Develop and Distribute Request for Proposal (RFP) • Q1 — Consultant selection — Formation of steering committee — Consensus on public involvement plan Why is a Comp Plan needed? • State requirement and included in our City Charter • Guides land use decision making across wide public and private spectrums • Opportunity to shape the community's future 11 7/13/2018 12 7/13/2018 Why Now? • New ability to evaluate cost to serve • Utility demand and service expansion • Overhauled tool to align Council goals, vision with development strategies, tools and community partners City of Georgetown This Plan will be: • Fiscally responsible, tied to the budget process • Implementation focused (discrete list of projects) • Measurable • Relatable iL 7/13/2018 Slide 28 SM This slide is from Centennial pres Susan Watkins, 10/2/2017 7113/2018 Upcoming Workshops • January after RFP? Growth between 2010-2016 15 7/13/2018 Documents` T,o have a tool the Lstablish, that community's monitor, anticipates values, implement a change and needs, community guides people, and vision -' change places. `incrementally. Analyze trends and I predictability alternatives for future and directs " Why do '—/'�� growth growth rather than reacting/ we an. ' Gives legal' Illustrates ' / backing to desired ordinances growth The City, and development Charter Addresses `•. codes requires a big issues comprehensive in abig- plan picture way W3 Georgetown Planning Efforts of the Past 1s' Comp City of Georgetown CenturyCentury Plan Plan Comprehensive Plan Development 2030 Plan Plan 1976- 2000 1986-2010 Plan p o Adopted: Adopted: Adopted: >4'0� March 1988 March 1990 Feb. 2008 Population: Population: opulation: 10,920 14,842 f 44,953 August 2017 City Population: 60,404 City and ETJ: 84,902 0 Slide 31 SW2 This slide is from 4.12.16 council workshop from Sofia Susan Watkins, 10/2/2017 Slide 32 SW3 This slide is from 4.12.16 council workshop from Sofia Susan Watkins, 10/2/2017 7/13/2018 THE COMMUNITY GATHERS By GARY MILLER 1 7/13/2018 Community Event M • Present vs. : , Pleasant Expanding inclusive Georgetown etown liberal diverse sma�� artistic � expensive ltr ct'=ve expen convenient hisorc t-o' ..,"'friendly Overcrowded caring �. �� Ic��rei rrMny reenxr� City , awe �x Much fast fhl€"'s evolving growth townhistorical lousy years omey .E . , «yet traffic progressive open safe growing she ' vall ; new wh olesome pre � ��:��k4�, s s parks— charm dynamic shopping ��food crowded hist0fY i� n c yr wonderful ;. relaxed doppvnto n Innovative people active F 3 con ervative s qan� Peaceful u a. bnt 7/13/2018 t ��r�� u� � �o m i l-1, s l""n l City Comfortable plannedvalues l f"an ing, historical Austin CUlIt re responsible �. history buy charming transportation cc mpassionate educatior= n tE_�rc �< C'Ci"fig local food Well ell c, # � r Ott I nnovativ respectful ful (� rQ � fa .i > � l ilJz�rl c orbs=e ,Growing big shopping'arts warm g beautiful Vl an consery tiv friendlynew better place walk..'ibl �� Ill r'�r or:i excellence H ttln Mit) �t tour c UIRAral more $ Opportunity tradition Minn l active his¢ jlllw; � much Accepting contra lk-,',d oc.u`' Diversity torn educated resat green affordable �oa.drrd �,or�tr,r�®ei community Am o es..orn parks h;r�l ��t� Same �e inclusivepub; fra, progressive DVD Security • Total Number of DVD's = 8,726 • Approximately 29% of collection is checked out any given day • Budget = $18,650 • Loss Rate = 13% • Library adds large number of donations at no cost • Security cases average an additional 50 cents or $1 and are labor intensive 3 4 7/13/2018 Full Service Model • Pros • Would provide large array of services • Could be located in park or near other City facilities (Rec Center) • May share costs with other departments • Would provide high level of service to the west side of 135 • Cons • May reduce use of downtown • Goes against downtown master plan • May lose volunteer base for Main Library • High cost • Larger staff cost • Would require bond election and debt. 5 to 10 years to develop Development Driven Branch • Pros • Cons • Less Costs - Building • No locations identified • High level of service, but not as high as a duplicate branch • Less staff intensive • Would keep the downtown library relevant • Locations may cause political backlash • Smaller than a branch • Most be negotiated early in the development process 5 7 f 1 /2 18 Retail Center Model • Pros • Cans • Less capital costs • Limited services • Possibly less staff • No locations identified • Could be negotiated in • Will be tied to the anchor stores in development agreement the retail development • May be able to have multiple • May require long-term lease locations spread geographically . Would require high cost in • Can happen in a short period of transportation of materials time • Architecture is dictated by the • Would Deep the downtown library retail developer relevant School/Public Library (Joint Used • Pros • Coins • Can be financed thru bath the school • Security Schools like to know who is district and City on campus • Cgreement between the district an City may be difficult to negotiate clue to different missions • Censorship — Schools and Public Libraries have different standards • Joint use usually happens with Community Colleges or High Schools • Serving two masters - staffing personnel policies, pay scale, -benefits, and holidays 6 7/13/2018 Mr �e GPL Community Resources Monthly Report: September 2017 This month library staff conducted 10 interviews with patrons in need. Patron Needs September 2017 fl l Si `c 3 a' 0 a Frnerge.ricy Fin. Assistance Benefit Housing ASsMance t A Mental Ile<:alth E1hysicalIlealth Legal [:ducation Other In August, 7 interviews were conducted with women; 3 interviews were conducted with men. In 2017, 63.5% of interviews have been conducted with women. One patron reported a history of domestic violence. In 2017, 18.3% of interviews have revealed histories of domestic violence. We were able to refer patrons to a resource within Georgetown in 30% of interviews this month. In 2017, 59.6% of patrons are able to be referred to a resource within Georgetown. No veterans were interviewed this month, Two individual veterans have been interviewed a total of 3 times in 2017. Below are notes captured in August: • Chronically homeless patron. • Electric bill being sent to incorrect party; patron not interested in suggested resources as they were not local to Georgetown. • Harvey evacuee; referred to Foundation Communities. • Referred to GPL activities and AGE of Central Texas resource line. • Referred to Goodwill. • Referred to Hope Alliance and SafePlace. • Referred to Goodwill. • Referred to AGE of Central Texas resource line. • Patron has exhausted Caring Place, Saint Vincent de Paul, and Salvation Army. • Hurricane evacuees; referred to Catholic Charities Central Texas, Red Cross. GEORGETOWN PUBLIC LIBRARY DONATIONS -- October 2017 . ....... . . ...... . "6 16N Martha Knight` ... ... "-2, 'copiesof her book _R'o se- y the Nosy Deer Bruce & Cherry Woods $50 in memory of Kelli Konopczyk & Kimberly Axtell Anne Jensen $20 in memory of Camille Figurelli Linda Walke $2000 for CDBKs Bob Hogg 4 books in memory of Alice S. Hogg: The Kitchen House, Charleston (1. Inferno and Exile (LP) Page 7 of 14 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY October 2017 OCTOBER- HIGHLIGHTS • Georgetown Art Works displayed artists' pieces from the annual Art Hop competition in the library and Georgetown Art Center during October. • Round Rock Symphony Winds performed Sunday, October 15 in the Live Music at the Library series. • GPL Cinema screened Ghostbusters on Oct. 6 and Halloweentown on Oct. 13. • The children's team hosted a "Kindness Rocks" program on Sept. 23 where patrons could paint a rock and hide it somewhere in Georgetown for others to enjoy. Teens played in a Super Smash Bros. Brawl Tournament on Sept. 16 while tweens enjoyed a Lego Day on Sept. 30. • Adult programming continues with Knitting, Graphic Novel Book Club, Wired Wednesday, Live Music Sunday, Adult Coloring Circle, Games for Grown Ups and an artist reception. Staff members also hosted an °Adultish" program that gave patrons ages 18+ an opportunity to create 5 minute Halloween costumes. Staff were pleased to see a wider age range of patrons participate in this new program. • The Friends of the Library hosted an Open House in the lobby on Oct. 20 & 21 to gain new members and educate patrons on the various ways they support the library. • The children's staff hosted a Spooky Marine Madness Halloween party on Oct. 27, complete with a puppet show staring library staff members. Teens enjoyed a Stranger Things Halloween party, themed after the popular Netflix show. NO PATRON COMMENTS FOR OCTOBER Page 9 of 14 Notice of Meeting for the Library Advisory Board of the City of Georgetown October 16, 2017 at 6:00 PM at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (522) 930-3652 or City Hall at 113 East Sth Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. -Pete Rose, Board Chair. B Introduction of new board member Thom Sinweli. -Pete Rose, Board Chair. C Review of Library Advisory Board bylaws and meeting protocols. -Eric Lashley, Library Director. D Review of minutes from the September 19, 2017 Library Advisory Board meeting. -Pete Rose, Board Chair. E Consideration of Library Director's report. -Eric Lashley, Library Director. F Review of Community Resources Coordinator's report. -Eric Lashley, Library Director. G Review of WOWlmobile report. -Eric Lashley, Library Director, H Review of Library Strategic Plan process. Eric Lashley, Library Director. I Consideration and possible action regarding fixture meeting dates. -Pete Rose, Board Chair. CERTIFICATE OF POSTING 1, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. Sth Street, a place readily accessible to the general public at all times, on the day of 2017 at continuous hours preceding the scheduled time of said meetin�' and remained so posted far at least 72 Shelley Nowling, City Secretary Page t of 22 CITY OF GEORGETOWN LIBRARY ADVISORY BOARD ARTICLE I. NAME AND PURPOSE Section 1.1, Name. Library Advisory Board (`Board"). Section 1.2. Purpose. The Board is established for the purpose of participating in the update of the Long Range Plan for the Library and to serve to promote library programs and services in the community. See Ordinance Chapter 2.72. ARTICLE II. MEMBERSHIP Section 2.1. Number of Members. The Board will be composed of seven (7) Members. Section 2.2. Eligibility. All Members shall reside in the corporate City limits or extraterritorial jurisdiction of the City. Section 2.3. Appointment of* Board Members. Members of the Board shall be appointed pursuant to and in accordance with the City Charter. Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two (2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance Section 2.36.030A for additional provisions regarding terms of office. Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as reasonably possible and in the same manner as an appointment in accordance with the City Charter. If possible, the Member shall continue to serve until the vacancy is filled. An appointment to fill a vacated term is not included as a term for purposes of counting consecutive terms. Section 2.6. Compensation and Expenditure of Funds. Members serve without compensation. The Board and its Members have no authority to expend funds or to incur or make an obligation on behalf of the City unless authorized and approved by the City Council. Members may be reimbursed for expenses authorized and approved by the City Council and the Board. Library Advisory Board Bylaws Revised March 2015 Pagc I of 6 Page 5 of 22 Section 2.7. Compliance with City Policy. Members will comply with City Ordinances, Rules and Policies applicable to the Board and the Members, including but not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards Ordinance Chapter 2.36. Section 2.8. Removal. Any Member may be removed from their position on the Board for any reason, or for no reason, by a majority vote of the City Council. ARTICLE III. BOARD OFFICERS Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary. The Chairman is recommended by the Mayor and the City Council shall approve the recommendation by a vote of the majority of the Council during the annual appointment process. Should the Mayor fail to recommend a Chairman for each board, committee, or commission, and/or the Council fails to approve any Chairman recommended by the Mayor, a majority of the Council plus one may approve appointment of a Chairman to serve as Chairman without a recommendation of the Mayor. The other Board Officers are elected by a majority vote of the Members at the first meeting after the annual appointment process. Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall serve as Chairman until the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected by majority vote of the Members at the next regularly scheduled meeting, or as soon as reasonably practical for the unexpired term. If possible, a Board Officer shall continue to serve until the vacancy is filled. Section 3.3. Duties. a. The Chairman presides at Board meetings. The Chairman shall generally manage the business of the Board. The Chairman shall perform the duties delegated to the Chairman by the Board. b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the Board. The Vice -Chairman presides at Board meetings in the Chairman's absence. The Vice -Chairman shall perform the duties of the Chairman in the Chairman's absence or disability. c. The Secretary shall perform the duties delegated to the Secretary by the Board. Library Advisory Board Bylaws Revised March 2015 Page 2 of 6 Page 6 of 22 ARTICLE IV. MEETINGS Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month on the same week of the month, the same day of the week, at the same time, and at the same place. The regular date, time and place of the Board meeting will be decided by the Members at the first meeting of the Board after the annual appointment process. Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City Manager or designee, or at the request of a Member. The party (or individual) requesting the agenda item will be responsible for preparing an agenda item cover sheet and for the initial presentation at the meeting. Items included on the agenda must be submitted to the Staff Liaison no later than one week before the Board meeting at which the agenda item will be considered. Agenda packets for regular meetings will be provided to the Members in advance of the scheduled Board meeting. Agenda packets will contain the posted agenda, agenda item cover sheets, and written minutes of the last meeting. Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by three (3) Members. Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum is required for the Board to convene a meeting and to conduct business at a meeting. Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or, if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice - Chairman, the meeting shall be called to order by the Secretary, and a temporary Chairman shall be elected to preside over the meeting. Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Board. See Ordinance Chapter 2.24. Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The Library Advisory Board Bylaws Revised March 2015 Page 3 of 6 Page 7 of 22 Member may remain at the dais or leave the dais, at the Member's option, while the matter is being considered and voted on by the other Board Members. Unless otherwise provided by law, if a quorum is present, an agenda item must be approved by a majority of the Board Members present at the meeting. Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions of Board meetings. The Staff Liaison is the custodian of all Board records and documents. Section 4.9. Attendance. Members are required to attend Board meetings prepared to discuss the issues on the agenda. A Member shall notify the Chairman and the Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject to action under Council policy and may result in the Member being replaced on the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to attend at least 75% of regularly scheduled meetings, including Board meetings and Subcommittee meetings. If a Member is removed from the Board that position shall be considered vacant and a new Member shall be appointed to the Board in accordance with Section 2.5 above. Section 4.10. Public Participation. In accordance with City policy, the public is welcome and invited to attend Board meetings and to speak on any item on the agenda. A person wishing to address the Board must sign up to speak in accordance with the policy of the Council concerning participation and general public comment at public meetings. Sign-up sheets will be available and should be submitted to the Chairman prior to the start of the meeting. If any written materials are to be provided to the Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. If a person wishes to speak on an issue that is not posted on the agenda, they must file a written request with the Staff Liaison no later than one week before the scheduled meeting. The written request must state the specific topic to be addressed and include sufficient information to inform the Board and the public. A person who disrupts the meeting may be asked to leave and be removed. Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in accordance with the provisions of the Texas Open Meetings Act. All Board meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. Library Advisory Hoard Bylaws Revised March 2015 Pege 4 of 6 Page 8 of 22 Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by law, on properly noticed closed session matters, such as consultation with attorney on legal matters, deliberation regarding the value of real property, competitive utility matters, and economic development negotiations. A recording or certified agenda shall be made of all closed sessions of Board meetings. ARTICLE V. REPORTS TO CITY COUNCIL The Board shall meet with City Council, as requested, to determine how the Board may best serve and assist City Council. City Council shall hear reports from the Board at regularly scheduled Council meetings. ARTICLE VI. SUBCOMMITTEES Section 6.1. Formation. When deemed necessary by a majority of the Board, Subcommittees may be formed for specific projects related to Board matters, Subcommittees comprised of non -Members may only be formed with the prior consent and confirmation of the City Council. Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee, has the authority to expend funds or incur an obligation on behalf of the City or the Board. Subcommittee expenses may be reimbursed if authorized and approved by the Board or by City Council, Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. ARTICLE VII. BYLAW AMENDMENTS These Bylaws may be amended by majority vote of the Board Members at any regular meeting of the Board. The Board's proposed amendments to the Bylaws must be approved by City Council at the next Council meeting after the Board's approval. Bylaw amendments are not effective until approved by City Council. Library Advisory Board Bylaws Revised March 2015 Page 5 of 6 Page 9 of 22