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Home My WebLink AboutMinutes_LAB_12.04.2018MMT =F's n7elnt Library Advisory Board City of Georgetown December 4, 2018 The Library Advisory Board met on Tuesday, December 4, 2018 at 6:00 p.m. in the first floor Conference Roo Georgetown Public Library, 402 W. 8 th Street I MEMBERS IN ATTENDANCE: Pat Baldwin, Lindsay Cooper, John Hudson, Michael Kelley, Linda Schaffer and Tho Sinwell. i The meeting was called to order at 6:00 p.m. by Interim Chair Sinwell. Chair Rose and Vice Chair Cooper were not attendance at the start of the meeting. Motion by Hudson; seconded by Kelley to appoint Sinwell Interim Chair. Approved 5-0. (Cooper and Rose absent) I A. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. No action required. B.•(ke the NdV&bbef 6 1018 Lfbrma - Adviso Board Thom Sinwell, Interim Chair. Motion by Baldwin; second by Schaffer to approve the minutes of the November 6, 2018 meeting. Approved 5-0 (Cooper and Rose absent). C. Eric Lashley, Library Director. Vice Chair Cooper entered the meeting at 6:15 pd took over as Chair. Lashley reviewed the monthly statistics and patron comments from the M M...-MMTO-Tj LUip RiGN-1 PowerPoint presentation oRconceptual drawings tor outdoor space r67Tif programming OUTTT�UUM and Historic Light and Water Works buildings. Brick pavers have been restored at the Red Poppy plaza and the shade structures should be installed in the next few weeks. published in Public Library Quarterly. The board listened to an audio recording of an excerpt from Kalena Powell and Michele Harber's StoryCorps recording. No action required. D. Eric Lashley, Library Director. Lashley invited board members to attend the TLA Annual Conference in Austin this year. Lashley will send a link to the various programs once it is published. A number of board members indicated they are interested in attending the conference. No action required. E. gqh�� Eric P. Lashley, Library Director. Lashley distributed a proposal by Sylvan Learning to conduct two training sessions for eight students per session for approximately $8,640. After much discussion, Board members agreed the Sylvan option wasn't what they had intended and asked Lashley to see if the staff could arrange larger sessions on test taking skills and instructions on how to write a college essay. The Board asked Lashley to investigate the Upward Bound program at Southwestern University and invest in tutors for students. No action required. F. eh a e e6t results. — Eric P. Lashley, Library Director. Lashley reviewed a PowerPoint presentation drafted by the City's Planning Department which reviewed the results of the citizen survey and On the Table event. The library was listed as a frequent place to visit by the respondents. Many of the results were similar to opinions expressed by the board members during their On the MM G. t assisti �, in the man rement of Grace Herit :ye Center. — Eric P. Lashl Director. —Eric P. Lashley, Library Director. Lashley reported it is very likely the City will be taking over meeting and event scheduling of the Grace Heritage Center. For a number of years, the Grace Heritage Center was managed by the nonprofit Preservation Georgetown. The City and Preservation Georgetown have been renegotiating the use agreement. In the new proposed agreement, the City would like the Library to assist in activating the space. Lashley explained the Library would use the space as overflow for meetings the library cannot accommodate. Staff will work with other City departments to make the space available for public H. sible action r — Lindsay Cooper, Vice Chair. It was note the normal meeting time of the Library Advisory Board would be on January 1, New Year's Day, when City offices are closed. Motion by Sinwell; second by Schaffer to move the January meeting to January 2, 2019 at 6:00 PM. Kelley moved to amend the motion; second by Sinwell to move the January 2, 2019 meeting to 10 a.m. submitted, Pat Baldwin Pete Rose Secretary Chair Director's Monthly Report Georgetown Public Library December 2018 December Highlights • The library was closed on Christmas Eve and Christmas Day. Holiday hours were in effect from 12/17- 12/31. 0 Live Music Sunday: Danielle Reich Quartet 30FOATIT.-TI111 ms • Celebrate 20 Year of Brilliant Color! by Central Texas Pastel Society • Elevate by Susan Hoppenworth 0 Programs for children/tweens/teens included: • Recurring events such as Storytimes, READ Dogs, Teen Advisory Board, Teen Hang, Homeschool Happenings, and Dungeons & Dragons • Penguin Playground party for all ages • Tween & Teen Mini Escape Rooms • Noon Year's Eve party for all ages • Screening of Smallfoot • Special Storytimes with a visit from Santa! • Programs for adults in November included: • Recurring events such as Live Music Sunday, artist receptions, Knitting Club, Games for Grown Ups/Adult Coloring Circle and Wired Wednesday • Adultish: Holiday Craft Crawl Page 4 of 6 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics Oct Nov Dec Annual Total Patron Visit Current Year 32687 17375 50062 2017-2018 29114 28197 27459 3815 Circulation 2018 ' Annual Total Current Year 4804 36467 8071 2017-2018 41038 34474 34140 498281 FY 2118-2019 Statistics ft of patron Annual Total checkouts 4457 4008 0 Bookmobile Circulation 2254 2234 4488 Children"s Programs Attendance 1622 903 2525 Programs 14 9 2 Story Time Programs 30 16 46 Other (Tour; Movies, C 10 4 14 After School P,-ogram 4 4 8 Adult Programs Programs 14 13 27 Attendance 230 222 452 Other Services PL ILL Req. filled 65 65 utgoing ILL 26 26 Internet usage (persons) 5628 3782 9410 Overdrive usage (E-books) 3036 2833 5869 Overdrive usage (audiobook 1473 1360 283 Volunteer Hours Adult 796.03 818:03 1614,06 Teen 132,28 133,58 265,86 Community Service 50,07 12,48 62,55 Total 978.38 964,09 0.00 1942.A7 Registrations City Residents -new 270,00 147:00 417,00 Non -residents --new 117.00 51.00 168,00 GISD Student memo. 2 &00 10�00 Total 389.00 206,00 0,00 585.00 Cash Receipts Fines/Misc, Revenue 1900,26 1244.75 3145,01 Non-resident fees 2685,00 1610,00 4295.00 Donations 2948,26 2092.25 5040,51 Gifts/Memorials 450,00 3200,00 3650,00 Meeting Room Use persons attdg meetings 4095 3406 7501 # of reservations 219 162 381 Library Collection Changes Copies Added 1878 1588 3466 Copies Discarded 1061 2709 3770 Donations Added 102 126 228 Page 5 of 6 �� PUBLIC LIBRARY � ��_��/^��_" ��vv'n DONATIONS November 2018 LynnN1orchen Grant Family Fund c/o Julian Grant Claire Bohne Janet Burnett Miles O'Neal $10Dfor chUdren'sbooks G2000inhonor ofJulian and Lisa Grant -new books $1OOchild books inhonor ofAnnette Bnhna& in memory ofShernellHendricks s1ODOinhonor ofDr. Betty Burnett Page 6 of 6