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HomeMy WebLinkAboutMinutes_LAB_03.05.2019Minutes ofthe Meeting ufthe Library Advisory Board City ofGeorgetown March 5,2U19 The Library Advisory Board met on Tuesday, March 5, 2019 at 6:00 p.m. in the first floor Conference Room, Georgetown Public Library, 402 W. 8th Street MEMBERS IN ATTENDANCE: Lindsay Cooper, Cale Hart, John Hudson, Michael Kelley, Thom Sinwell, Linda Schaffer and RichardTh|dmann. STAFF IN ATTENDANCE: Eric Lashley — Library Director. The meeting was called to order at 6:00 p.m. by Chair Cooper. A. Citizens wishinig to address t . . None were present. No action required. Lindsay Cooper, Chair, Cooper asked the veteran board members tuintroduce themselves to Hart andThie|mann. She then asked Hart and Thielmann to introduce themselves to the board. No.action required. C. Lashley, Library Director. Lashley reviewed the bylaws and noted the board is also responsible for processing a reconsideration for library materials when apatron issues acomplaint tothe board. Lashley reviewed the attendance policy, noting that members must attend at least 75% of the meetings or they can be removed by City Council. Lashley reviewed other roles of the board such as the importance of updating the strategic plan and officers' responsibilities. No action required. D. Consideration and possible action tp_qpg(gytMinutes from the FebruAni 5 2019 Libr t Advis Me gkn&, — Lindsay Cooper, Chair. Motion by Kelley; second by Schaffer to approve the February 5, 2019 meeting minutes, Approxed7'O. Discussion nnri n—rihip action to elect a Vice -chair �jncl SgqLqtar , — Lindsay Cooper, Chair. Motion by Kelley; second byHudson toelect Thom 5inweUasVice'cha|r. Approved7'0. Motion byS|nxxeU;second byHudson to elect Michael Kelley asSecretary. Approved7-0. F. —Lindoay[ouper. Following brief discussion, motion bVSchaffer; second byHart tokeep the regularly scheduled meeting time for the Library Advisory Board on the first Tuesday of each month at 6:00 p.m, in the first floor staff conference room of the , `Eric Lashley, Library Director. Lashley showed the board anarticle from the cfformer board chair Pete Rose and former board member Pat Baldwin (attached). Lashley reported staff member Patrick Lloyd was interviewed for the NBC Nightly News with Lester Holt onMonday, February 18. The story was about social workers in libraries and could run anytime in the next ^ 2months Lashley noted the Red Poppy Plaza shade structures had finally been installed after months of delay, The library hosted a Black History Banquet on February 22, The library purchased 20 Chromebooks for patron checkout using the IMLS National Medal award funds. Lashley reviewed the monthly statistics with the board and explained tothe new board members the complexities ofcirculating e'books. Lashley also reviewed significant donations and gifts given 10the library, read patron comments from the suggestion box and an e-mail regarding the |ibn*n/s use of patron photo in its publicity (s1tached). No action H. , Director, Lashley presented areport from the library's chi|dnen's staff documenting the engagement with members uf Georgetown BQ. There was discussion from the board concerning the Uben/s objectives in regards to programming for students ofG|SD. Hudson reviewed for the new members the focus groups heconducted with each high school, Lashley asked for guidance toget buy -in from G|5DAdministration. Kelley asked Lashley to change the agenda item inthe future toallow for action items. Hesuggested, "Discussion and possible action regarding interaction with the Georgetown Independent School District." After much discussion, Hudson reiterated the need to place objectives for G|SD inthe context ofthe strategic plan. No action vequined, Considera Ian, — Eric Lashley, Library Director. Lashley will distribute acopy cfthe strategic plan tuthe new board members. Hudson felt the library isbehind schedule on drafting the new strategic plan, Heemphasized hewanted measuneab|eobjectives and suggested the board schedule a retreat tnfinish the p|an. The board looked ettheir calendars, but Cooper suggested they bring back objectives they would like to incorporate into the plan at the April Board meeting. Cooper asked Lashley about the S2O,8QOgrant given tothe library bythe VV.D.Kelley Foundation, Cooper asked tohave anagenda item added for the next board meeting to discuss how those funds can be used in the future. Hudson suggested if the strategic plan included a major author event, the funds could be used for that purpose. No action taken. Respectfully submitted, \��, k, "I Michael Kelley Lindsay Coo, Chair Greetings, I am very concerned about the fact that my Georgetown Public Library (GPL) has either no regard for their image or wishes to portray an acceptance of aberrant or deviant behavior or persons in their imaging. Similarly, | would think that GPLwould want toencourage people toattend their events, not make them want toflee for their lives. Your use ofanimage depicting aman who looks like either eDK8S-I3 gangbager,acriminal, anex- convict, or some sort of carnival attraction (and I'm fairly certain he is at least one of those) is not only dista1efu|,but makes mywife, myyoung children, and | never want tucome back toGPL. is this person just a member of the general public or a volunteer or an employee? If this person is a volunteer or employee,vvhatkindofbockgroundcheckispedbrmedbeforesomemne|spermittedtu spend time with young children, such as is depicted in the advertisement below? Also, please explain your intent in depicting someone who, in my estimation, represents approximately O.001Y6of Georgetown's resident demographics, ' My wife, who regularly enjoys taking our Iand 2year old children to theUbmrydu——thedeybv herself is now concerned that she will encounter an individual like this, which, if you're not playing some politically correct game or acting puckish, is someone most people in our community would never invite todinner, to put itpolitely. I do hope that our honorable Mayor or the decent Members of our City Council would also request an explanation for GIPL's selective use of informal deviance in advertisement, so I have copied them all in expectation and anticipation mfyour reply. Jacob Culberson Dear Mr, Culbeeen, I would be glad to answer some of your questions about the photo used in our most recent newsletter. The photo was one of over 100 photos taken by one of our staff members at the 2018 Spring Children's Party. The patrons |nthe photo are efather and daughter who attended the party. VVeoften take photos at our events and we always ask permission of the subjects if it is alright to us them for our publicity, The photo was not staged nor posed, | personally selected this photo because itshows anactual patron reading tohis daughter intheir library, | love the smile onboth oftheir faces, Tumeitshows everyone is welcome at their library. It depicts the importance of childhood literacy. In my opinion, more parents should be reading to their children. , Aspreviously mentioned, the subjects |n the photo are regular patrons ofour library. The father is always friendly and loves spending time with his daughter in our children's room, |nregards tobackground checks, all volunteers and staff members must pass mbackground check to work inthe library, I am truly sorry if you and your wife feel unsafe at the library. I assure you the library is a very safe place, | have worked atthe library for approximately 23years, | have two children who used the library growing up and I would not tolerate a violent or unsafe environment for my children or any other resident in Georgetown. The Library is a public space where everyone has a constitutional right to peacefully assemble and enjoy. Aslong aspeople behave themselves, they are welcomed atour library, |fyou have any other questions orconcerns, please feel free tocontact me. Eric P.Lashley Library Director (512)930-25I3 General Access w/ GPLprovides free library cards for all GKSDstudents &staff, Many teachers use the hold service ^ hmobtain books for use intheir classrooms. • Each GiSDschool has aGPLaccount for school use. �• GPL delivers materials to the GISD Administrative Offices once a week for school librarians and teachers to use. A mail carrier from GISD also picks up materials from the library once aweak. GPLvvae instrumental in bringing back this service aMer8|SD cancelled itlast year, w^ GPL staff seeks out GISD summer reading lists to have on hand at the library for students. Second Hand Prose puts these books inospecial section each summer, • GPLoften provides free books 0oG|SDlibrarians and teachers. • GPLpurchmeos and displays the Red Poppy and San Gabriel River Readers list books, m* Bethni identified and loaned 200+ books that provided cross -curriculum support for use in middle mohoo|puppwtshows. ' programming that supports GHSDliteracy and STEM learning initiatives, *m The annual Summer Reading Program utGPLserves G|SD students and their families. ^w GPLhosts the G|SD Student Art Show each spring. Outreach • Bethn\and Melissa attend G0D librarian meetings when possible. • Elementary school students tour the Library etthe end nfeach school year. °* Bmthniand Sheri represented the library atthe G|SD Resource Fair for teachers &staff. w" Bethniattends G|8D Family Literacy Nights, • Bethniand Eric attend Career Days etG|GDelementary schools, • Bethniattended B|SORead Across America Day. • Bathniassisted G0D ESL teachers with finding information towrite agrant for Spanish language partnered with EHSD tobring inmdistrict speech therapist for aFamily Place Libraries • Patrick is in talks with GISD about placing a social work intern at one of the elementary schools, Access • Melissa isinregular contact with the middle and high school librarians connecting them tmlibrary resources. • The library loans book club kits with YA titles to GISD teachers for use in their classrooms. '• Melissa often pulls individual mongatitles tosend imG|SDlibrarians, • The library promotes community resources for teens, including college fairs and VVodhfoma piL • Monthly programs • Weekly Teen Advisory Board meetings - �• Monthly D&Dsessions • Monthly Teen Writing Group ww The annual Teen Summer Reading Program at GPLseee participation from many G|SID students and continues hosupport literacy during out-o[schoV| months. • Students from (3|5D's ASAP program attend summer library programs as part oftheir weekly activities. * The Teen Summer Art Show sees participation from many B|SOstudents, * The library hosted a workshop for new teen drivers and their caregivers that was well attended by GISID families. TeenSpace provides �`��mplace for GIS[]students to study, hang out, play board games and video games, make art, browse the teen book collection, and exist as valued members of the community after school and on weekends. Outreach °* Melissa sends posters for teen library events to the middle and high schools snlibrarians may � promote them totheir students, @° Melissa and Bethni met with the middle school librarians to show them how to run a video game tuurnament.yvhich they will be introducing to their school Ubnshee. KAn|isao and the librarians are in talks about doing ajoint G|SDkGPLvideo game tournament, +. Melissa makes annual visits to the GISID middle schools to promote the Summer Reading Program, Melissa represented the library at a teen pregnancy resource fair hosted by GISID. - � * Melissa works with the Kiwan|ato secure funding for the annual G|�Omiddle school Battle of the Books program, which iathen hosted etthe public library. w, The library hosts a teen intern each summer in partnership with GISDIThe Nest. * The library has hosted participants in ASAP's Career Cruisin' program, who shadowed Eric for a day. , � The library hosts many teen shelving volunteers ^* Teen Advisory Board is an option for teens who do not want to shelve. Teen AdvisoryBoard assists the Teen Services Librarian with planning and promoting library services for teens, GEORGETOWN PUBLIC LIBRARY DONATIONS -- February 2019 i664OR DorvATlozy Doug Van Pelt his book Bobby. Baby Bear Rosie Rocke $225 - $200 in memory of Leaf Walker -art $25 in memory of Mary Ann Weaver Jacquie Parish The Science Behind It by Layla & Mya Parish Regan Lamia The Only Woman In the Room by Marie Benedict Sandra Fox Murphy her books Let the Little Birds Sing Michele Harber Brian Bolton Peg Ziegler James H. Willbanks, Ph.D. Linda Wolf Cuong Nguyen Stephanie Matlock Dana Hendrix leorgetown Study Club uzette Davidson Gloria Powers George P. Keagle That Beautiful Season A Thousand Stars $50 in memory of Leaf -art What on Earth Is an Atheist and An Atheist Epic by Madalyn Murray O'hair $20 in memory of Leaf -art his books Vietnam: The Course of a Conflict and The Battle of An Loc $20 in memory of Leaf -art $200 in honor of Tax Team (Jerry & Steve) Worth It by Erin Matlock $50 in memory of Leaf -art $25 for adult programs $50 in memory of Leaf -art $20 in memory of Leaf -art $100 for greatest need Page 4 of 6 Director's Monthly Report Georgetown Public Library March 2019 March Highlights • The Children's Room was closed on March 20 & 25 for necessary HVAC repairs • Programs for child re n/tweens/teens in March included: o Recurring events such as Storytimes, READ Dogs, Teen Advisory Board, Teen Hang, Teen Writing Group, Homeschool Happenings, and Dungeons & Dragons o Spring Break Activities ■ Carolina Storyteller ■ Pete -the -Cat crafts and activities • Monsters, Inc. film screening & pajama day • "I Survived the Library!" for tweens ■ Excused Absence Comedy improv workshop for Teens • Programs for adults in March included: o Recurring events such as artist receptions, Knitting Club, Games for Grown Ups/Adult Coloring Circle and Wired Wednesday o Adultish: "Won't You be My Neighbor?" screening o GPL World Cinema screened City of Joy o Intro to Botanical Drawing class o Live Music Sunday: Chaski-Record high attendance o Art exhibits: Poppies, Georgetown, Horses and Longhorns: Select Photographs of David Werner by David Werner (First floor Caf6 Gallery) Defining Beauty by Roberta Schlesinger (Second floor bridge and meeting room hallway) o Tax Assistance led by volunteer tax team on Tuesdays, Wednesdays, Thursdays, and Saturdays until April 13, Patron Comments 1. Once again housekeeper has used the FOUL smelling solution on the water Fountain. Use glass cleaned! 2. Great help ERIN its Awesome! 3. 1 want to tell you that I was taken care of by Miss Gloria. She is very kind and very professional person in the performance of her work. I am very grateful for her help. Thank you. 4. Patron complained of lack of up-to-date baking books. 5. There was not a lot of open seating for studying, so we had to have a tiny table to study. 6. Too Cold 700 In Winter? 7. Since the library provides Pampers for babies, how about providing Depends for the elderly. Lot of older people in Georgetown now. Page 5 of 6 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics Oct Nov -Dec < Jan Feb Annual Total Patron Visits Current Year 32687 17375 27062 28098 38313 2017-2018 29114 28197 27459 58231 33028 Circulation 2018 2019 Current Year 43804 36467 35565 43704 43782 2017-2018 41038 34474 34140 40354 37950 143535 381859 Annual Total 203322 498281 FY 2018-2019 Statistics # of patron Annual Total checkouts 4457 4008 3892 4496 16853 Bookmobile Circulation 2254 2234 1703 2253 1813 10257 Children's Programs Attendance 1622 903 949 1830 1253 6557 Programs 14 9 6 15 14 58 Story Time Programs 30 16 13 29 23 111 Other (Tour, Movies, C 10 4 2 8 8 32 After School Programs 4 4 3 4 4 19 Adult Programs Programs 14 13 15 17 14 73 Attendance 230 222 558 552 317 1879 Other Services PL ILL Req. filled 65 113 54 46 278 utgoing ILL 26 16 21 24 87 ternet usage (persons) 5628 3782 4011 5180 4986 23587 Overdrive usage (E-books) 3036 2833 3066 3270 2995 15200 Overdrive usage (audiobool, 1473 1360 1477 1604 1534 7448 Volunteer Hours Adult 796.03 818.03 774.08 1008,35 1017.35 4413.84 Teen 132,28 133.58 83.22 142.00 153.00 644.08 Community Service 50.07 12.48 50.18 13.00 0.00 125.73 Total 978.38 964.09 907.48 1163,35 1170,35 5183.65 Registrations City Residents -new 270.00 147.00 160.00 295.00 207.00 1079.00 Nan -residents -new 117.00 51.00 47.00 132.00 90.00 437.00 GISD Student memb. 2 8.00 1.00 6 6.00 23,00 Total 389.00 206.00 208.00 433.00 303.00 1516.00 Cash Receipts Non-resident fees 2685.00 1610.00 1520.00 3495.00 2920.00 12230.00 Fines/Misc. Revenue 1900.26 1244.75 1223.51 1979,13 1806.70 8154.35 Donations 2948.26 2092.25 8288.88 2788.60 2034.96 18152.95 Gifts/Memorials 450.00 3200.00 10500.00 16310.00 735.00 31195.00 Meeting Room Use persons attdg meetings 4095 3406 3755 3395 4073 18724 # of reservations 219 162 115 153 136 785 Library Collection Changes Copies Added 1878 1588 1231 1466 1323 7486 Copies Discarded 1061 2709 1715 1234 887 7606 Donations Added 102 126 196 96 158 678 Page 6 of 6