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HomeMy WebLinkAboutMinutes_LAB_04.05.2022Minutes of the Meeting of the Library Advisory Board City of Georgetown April 5, 2022 The Library Advisory Board met on Tuesday, April 5, 2022, at 6:00 p.m. in Classroom 211 of the Georgetown Public Library, 402 W. 8th Street. MEMBERS IN ATTENDANCE: Nosa Asowata, Susan Cooper, Nancy Hill, Richard Thielmann, and Kathy Wieland. MEMBERS ABSENT: Catherine Morales STAFF IN ATTENDANCE: Sally Miculek-Library Director, and Lawren Weiss-Administrative Assistant. The meeting was called to order at 6:02 p.m. by Board Chair Asowata. A Citizens wishing to address the Board. -Nosa Asowata, Board Chair. None were present. B.Consideration and possible action to approve minutes from the February 26, 2022 special meeting, March 1, 2022 regular meeting and March 26, 2022 special meeting of the Library Advisory Board. -Nosa Asowata, Board Chair. Motion by Hill, second by Weiland to approve minutes from February 26, March 1 and March 26 meetings as provided. Approved 5-0 (Morales absent). C.Review of the Library Advisory Board bylaws and attendance policy. -Sally Miculek, Library Director. Miculek reviewed the board's bylaws and City of Georgetown Boards and Commissions attendance policy. No action required. D.Consideration and possible action to elect members of the Library Advisory Board to serve as Vice Chair and Secretary. -Nosa Asowata, Board Chair. Staff and board discussed responsibilities of the Vice Chair and Secretary roles. Motion by Cooper, second by Thielmann to nominate Kathy Weiland as Secretary. Approved 5-0 (Morales absent). Motion by Hill, second by Thielmann to nominate Susan Cooper as Vice Chair of the Library Advisory Board. Approved 5-0 (Morales absent). E.Consideration and possible action to recommend City Council allow library staff to spend over $75,000 with OverDrive, Inc. in fiscal year 2021-2022, in an amount not to exceed $100,000. -Sally Miculek, Library Director. Purchase a# of checkouts per title. Miculek explained that the librarians have been reviewing digital materials usage and have identified a need for extra expense this fiscal year to provide more materials and fulfill patron requests. Usage of print materials are not rising as much as anticipated since the Library returned to regular service following the COVID closures. Miculek explained Council had previously approved the Library to spend up to $75,000 with OverDrive, Inc. but with the recent assessment of digital use, she requested the Board recommend City Council approve the library to spend over that amount but not to exceed $100,000 for this fiscal year. Miculek further noted this is not a request to receive more funding, rather permission to expense funds that have already been secured through the budget and donations from the public and Friends of the Library organization. Motion by Thielmann, second by Hill to recommend Council allow the Library to spend over $75,000 with OverDrive, Inc. in FY22, in an amount not to exceed $100,000. Approved 5-0 (Morales absent). F.Discussion regarding the Library's Collection Policy update. -Sally Miculek, Library Director. Miculek asked if the Board had any edits to the Library's Collection Development Policy update. The City's Legal Department is also currently reviewing the document. Miculek will ask the Board to vote on the new policy at next month's meeting. Board members discussed a few edits that Miculek will review with staff. No action required. G.Consideration of the Library Director's report. -Sally Miculek, Library Director. Miculek reviewed her report (attached) which included topics such as: monthly statistics, art exhibits, WOW!mobile10th birthday community celebration, Art Stroll, Pillar of Salt author event sponsored by Congregation Havurah Shalom, Library cafe updates, the Library's Strategic Plan schedule and the City's budget schedule. Miculek also announced potential upcoming changes to the City's Boards and Commissions meeting frequency. No action required. H.Consideration and possible action regarding future meeting dates and times. -Nosa Asowata, Board Chair. The next Library Advisory Board meeting will occur as regularly scheduled on May 3 at 6 p.m.