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HomeMy WebLinkAboutMinutes_PAREB_05.03.2010Minutes of the Meeting of the Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee City of Georgetown, Texas Monday, May 3, 2010 The Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee of the City of Georgetown, Texas, met on Monday , May 3, 2010. Members Present: Jean Houck, Kent Buikema, Robert Laemel, Simone Pollard Members Absent: Staff Present: Kimberly Garrett, Jill Kellum, Eric Lashley Minutes Regular Meeting 1.Call to order The meeting was called to order at 7:30 pm by Bob Laemel. 2.Roll call Bob Laemel, Becky Laemel, Eric Lashley, Christi Adams, Kent Buikema, Barbara Owens, Bob Mathis, David Houck, Simone Pollard, Jean Houck, Kimberly Garrett, Jill Kellum Guests: Adam Richards, Katherine Gray, Ken Johnson, Penny Johnson, Colin Johnston and Frank Saenz 3.Welcome and introductions Everyone that attended the meeting introduced themselves. Bob Laemel explained how the subcommittee of the Parks and Recreation Advisory Board was formed and what needs to happen to get the non-profit, Friends of Georgetown Parks and Recreation, started. Jean Houck added the subcommittee was formed to start looking into scholarships for families and individuals that could not afford memberships to the recreation center and also be able to provide a volunteer base and raise money to supplement the parks and recreation budget. 4.Approve minutes of April 5th and April 19th meeting Minutes were approved from the April 5th and April 19th meetings. 5.Red Poppy Festival report Becky Laemel stated that approximately 90 people stopped by the booth to discuss the purpose of starting the non-profit group. Becky Laemel gave thanks to everyone who helped with the booth. A special thanks was given to Georgetown Shirt Company for creating and donating shirts for the organization. She also went over ideas and suggestions for future events. 6.Election of officers Bob Laemel explained the by-laws that have been drafted. Christi Adams made a motion to elect Becky Laemel as President, Adam Richards as Vice President, Eric Lashley as Treasurer and Barbara Owens as Secretary of Friends of Georgetown Parks and Recreation. Simone Pollard seconded the motion and it was approved by unanimous vote. President: Becky Laemel Vice President: Adam Richards Treasurer: Eric Lashley Secretary: Barbara Owens 7.Appointment of directors Christi Adams made a motion to elect David Houck, Frank Saenz, Bob Mathis, Christi Adams, Ken Johnson, Colin Johnston, and Katherine Gray as Directors of Friends of Georgetown Parks and Recreation. Simone Pollard seconded the motion and it was approved by unanimous vote. Directors: David Houck, Frank Saenz, Bob Mathis, Christi Adams, Ken Johnson, Colin Johnston, Katherine Gray 8.Discussion of non profit status Eric Lashely stated that at the next meeting they need to formally adopt the by-laws. He stated they need to adopt their membership form. He has already set up an Employee Identification Number, which will allow them to create a checking account so they can collect dues and start writing checks. They will need to fill out and submit forms to get letter from the State of Texas that they are an official non-profit and get tax exemption forms. Eric Lashley will complete the paper work. 9.Discussion of logo There was some discussion about doing a logo contest. 10.Discussion on membership including individual, family, corporate and lifetime It was discussed that one free day pass would be given to an individual membership and a family membership would get 4 free one day passes. Lifetime memberships would get one free day pass per year. Eric Lashley had done research on other friends groups and presented that information. It was mentioned that the Friends of Georgetown Parks and Recreation should be in line with the Friends of the Georgetown Library. Garrett stated that the Library only has one facility and the Parks and Recreation offers the Recreation Center, Tennis Center, Challenge Course, Swimming Pools, Parks, Hike and Bike Trails, etc. There was discussion on the senior membership making the age 60. There was discussion on the memberships and suggestions on different tiers of membership and are as follows: Annual - Individual $20.00, Senior 60 + $15.00, Family $35.00 , Charter Life Member 0 - 59 = $200.00, Charter Life Member Senior 60 + $150.00. Charter Life Member and Charter Life Member Senior will be defined as available for the first two years. Annual - Corporate bronze $100, Corporate silver $250, Corporate gold $500, Corporate Platinum $1000. Recognition for lifetime and corporate membership will be addressed at another meeting. 11.Future agenda items This will conclude the subcommittee of the Friends of Georgetown Parks and Recreation. 12.Good and welfare 13.Adjourn Simone Pollard made a motion to adjourn the meeting.