HomeMy WebLinkAboutMinutes_PAREB_04.05.2010Minutes of the Meeting of
the Parks and Recreation Board Friends of Georgetown Parks and Recreation
Sub-Committee
City of Georgetown, Texas
Monday, April 5, 2010
The Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee of the City
of Georgetown, Texas, met on Monday , April 5, 2010.
Members Present:
Jean Houck, Robert Laemel, Bob Mathis
Members Absent:
Simone Pollard
Staff Present:
Kimberly Garrett, Jill Kellum
Minutes
Regular Meeting
1.Call to order
The meeting was called to order at 7:33 pm by BobLaemel.
2.Roll call
Bob Laemel, Becky Laemel, Jean Houck, Bob Mathis, Kimberly Garrett, Eric Lashley,
Darrick L. McGill, Christy Adams, David Houck, Jill Kellum
3.Approve minutes from February 1, 2010 meeting and March 1, 2010 meeting
Barbara Owens would like to add stakeholders that attended the March 1, 2010 meeting to
the minutes. The stakeholder list will be added to the minutes.
4.Introduction of Special Events/Marketing Coordinator – Erin Ruyle
Erin Ruyle was not able to attend due to a scheduling conflict. Bob Laemel asked how we
could market the Friends of Georgetown Parks and Recreation. Kimberly Garrett stated she
would like to see an article in the paper. Jean Houck stated David Houck could put
information on the website. Eric Lashley suggested we contact Keith Hutchinson the Public
Information Officer and put out a press release. Lashley stated he could talk to the newspaper
to get the information to them and Christy Adams suggested having Keith Hutchinson put the
information in the City Reporter. Darrick McGill stated we have avenues to get the
information out but we need to know what we want to say. Christy Adams stated the Red
Poppy Festival is coming up and a booth could be set up there to get information out, collect
names of interested parties and announce the next meeting date. Becky Laemel stated that
Market Days has started again and this is something on going that they could participate in.
Eric Lashley stated the Friends of Georgetown Parks and Recreation is not an official group
and the nonprofit needs to be set up. Eric Lashley stated you do need 5 people to start the
group. Eric Lashley volunteered to be on the board to help in the Treasurer position to get
the Employee Identification Number which will then allow the group to take memberships,
open a checking account, and then you would do the filing as a corporation and then the IRS
paperwork would be done. Barbara Owens, Bob Mathis, Becky Laemel, David Houck and
Christy Adams have volunteered to be directors of Friends of Georgetown Parks and
Recreation. Darrick McGill stated he is on the board with the Georgetown Hospital and on
the foundation board for St. David’s Austin and also the Georgetown Healthcare Foundation.
He is also the co-chair of the Healthy Living Subcommittee for the St. David’s Healthcare
Foundation/Health Access committee. He stated they have funding for organizations that
have programs geared toward the obesity epidemic. They are looking for organizations that
measure the outcomes and for organizations that include nutrition and exercise in their
programs. Darrick McGill stated they are looking for more programs in Williamson County
to fund. Darrick McGill stated that the Friends of Georgetown Parks and Recreation will be
looking at the 2011 funding cycle for the various foundations. Kimberly Garrett will talk
with Cari Miller about getting the Friends of Georgetown Parks and Recreation a booth at the
Red Poppy Festival April 24 and 25. Laemel asked what to have available as far as literature
and materials for the booth. It was mentioned to have the mission statement, by-laws, goals,
volunteer opportunities, next meeting date, clip boards, pens, trail maps, and brochures
available at the booth. Becky Laemel asked if they could post their mission statement,
bylaws and the date of the next meeting on the website. Kimberly Garrett stated that the
Parks and Recreation Department can put a press release on the website and link to the
Friends of Georgetown Parks and Recreation website. David Houck will post information on
the website (gtparkpals.org). David Houck will make a banner and Barbara Owens will have
it printed. Lashley stated he would contact the Williamson County Sun and give them
Barbara Owens, Bob Mathis and Robert Laemel’s contact information for an interview. Bob
Mathis stated that we should contact the people that were at the February meeting to
volunteer for the Red Poppy booth. Barbara Owens stated we need to know the next step and
publicize that. Christy Adams suggested manning the booth from 11 am – 4 pm on
Saturday and 12 – 3 on Sunday. The committee will meet Monday, April 19th at 7:30 pm at
the Parks Administration Community Room prior to the Red Poppy Festival. There will be a
kick off event to recruit members for the Friends of Georgetown Parks and Recreation on
May 3rd .
Assignments were given to the following people for the Red Poppy Festival booth:
·Christy Adams will coordinate and schedule times for manning the booth at the
Red Poppy Festival.
·Eric Lashly will be doing the publicity; will get the tent, table, and chairs.
·David and Jean Houck will do the graphics for the banner.
·Bob Mathis and Barbara Owens will print the banner.
·Kimberly Garrett will check on getting a booth at the Red Poppy Festival and will
get together the brochures, maps and volunteer opportunity list.
·Jean Houck will bring clip boards and pens.
·Bob and Becky Laemel will work on the goals, objectives and mission statement
of the Friends of the Georgetown Parks and Recreation.
5.Discussion and review of March 1st meeting
This item was deferred.
6.Discussion of Logo
Becky Laemel stated that Dale Huggins has been working on a logo for the group.
7.Discussion of Domain Name
The domain name is gtparkpals.org.
8.Discussion of Nonprofit procedure
There was some discussion of the nonprofit procedure during Item #4
9.Discussion Recruitment of officers and directors
Eric Lashley volunteered to be on the board to help in the Treasurer position to get the
Employee Identification Number which will then allow the group to take memberships, open
a checking account, and then you would do the filing as a corporation and then the IRS
paperwork can be done. Barbara Owens, Bob Mathis, Becky Laemel, David Houck and
Christy Adams have volunteered to be directors of Friends of Georgetown Parks and
Recreation.
10.Discussion on Establishing a Mission Statement
This item was deferred.
11.Discussion on Establishing Bylaws
This item was deferred.
12.Discussion on Membership
This item was deferred.
13.Future Agenda Items
14.Good and welfare
15.Adjourn
The meeting adjourned at 8:45 pm.
______________________________________________________
Chair of Friends of Georgetown Parks and Recreation
Robert Laemel