HomeMy WebLinkAboutMinutes_PAREB_02.01.2010Minutes of the Meeting of
the Parks and Recreation Board Friends of Georgetown Parks and Recreation
Sub-Committee
City of Georgetown, Texas
Monday, February 1, 2010
The Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee of the City
of Georgetown, Texas, met on Monday , February 1, 2010.
Members Present:
Bob Mathis, Jean Houck, Robert Laemel, Simone Pollard
Members Absent:
Staff Present:
Kimberly Garrett, Eric Lashley, Jill Kellum
Minutes
Regular Meeting
1.Call to order
The meeting was called to order by Bob Laemel at 7:30 pm.
2.Roll call
3.Approve minutes from January 4, 2010 meeting
The minutes were approved.
4.Review Membership Application
Lashley presented the draft membership application. Lashley stated that consideration needs
to be made to the membership categories. Lashley also noted on the membership application
there is a portion to sign up for volunteer opportunities. This would include special events
such as the Cupid’s Chase and the fishing derby. It would also include opportunities to
volunteer in the park and with youth and senior activities. There was discussion about the
different levels of membership. Lashley stated that a separate form should be used for
business/corporate membership.
5.Discussion on Website Development
David Houck suggested that we discuss domain names. David Houck stated that setting up a
domain name would cost $10.00 and this is an annual fee. He stated there also has to be
space for the website and the fee is approximately $5.00 a month. The next step is to gather
all the information to be put on the website.
6.Review Presentation for March Meeting
It was decided not to have a Power Point presentation but to give out packets of information.
The committee divided up of the list of the stakeholders to invite to the March 1 meeting.
They will send responses going to the administrative assistant’s office.
7.Discussion on Establishing a Mission Statement
There was discussion on the mission statement and the word “all” will be added to include all
residents of the City of Georgetown.
The mission of the Friends of Georgetown Parks and Recreation is to support the City of
Georgetown Parks and Recreation Department, in providing programs and facilities to
promote the social, cultural, and recreational well-being of all the residents of the City of
Georgetown.
8.Discussion on Establishing Bylaws
The corrections are as follows: In Article II – make the purpose the mission statement. In
Article III – each membership shall have one vote for the purpose of electing officers and
board members. Mathis stated the need to clarify the board since other boards are mentioned.
9.Discussion on Membership
Laemel stated the idea of the memberships were to contact the local stakeholders for the
nonprofit. Laemel stated the thought was to invite the stakeholders and present the mission
statement, bylaws and what direction the subcommittee is going. Lashley stated the
stakeholders should leave the meeting with the idea of what they will benefit from the
nonprofit group. Some benefits would be to offer scholarships to organizations, add lights to
fields, and enhance what is already here. Those groups would be helpful in identifying the
people that would benefit from the scholarships.
10.Discussion on Board of Directors and their Roles
This item was deferred.
11.Discussion of Subcommittees for Membership Application and Fundraisers
This item was deferred.
12.Discussion of Grants and Scholarships
This item was deferred.
13.Future Agenda Items
The March 1st meeting will be at 7:30 pm in the Parks and Recreation Administration
Community Room to present information to stakeholders.
14.Good and Welfare
15.Adjourn
Mathis made a motion to adjourn the meeting. The meeting adjourned at 9:00 pm.
___________________________________________
Chair for Friends of Georgetown Parks and Recreation
Robert Laemel