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HomeMy WebLinkAboutMinutes_PAREB_05.11.2023Minutes of the Parks and Recreation Advisory Board City of Georgetown,, Texas Thursday, May 11,. 2023 The Georgetown Parks and Recreation Advisory Board met on Thursday, May 11, 2023 at 6:00 PM at 1101 N. College Street, Georgetown, TX 78626. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If yo require assistance in participating at a public meeting due to a disability, as defined under the AD City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 9130-3652 City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route through Relal Texas at 711. This is the regular monthly meeting for the Parks and Recreation Advisory Board which meets the 2nd Thursday of each month at 6 p. m. at 110 1 N. College Street, Georgetown, TX 7866. The following Members were in attendance: Present were: Katherine Kainer, Chad W Holz, Jolene Melancon, Peter Bahrs, Brazos Fielder, Keith Fruge I.A Call to Order Call to Order -- Chad Holz, Parks and Recreation Advisory Board Chair Chad Holz called the meeting to order at 6:02 PM. 1. B Roll Call Roll Call -- Chad Holz, Parks and Recreation Advisory Board Chair Staff Present: Kimberly Garrett, Eric Nuner, Amy Castillo, Jill Kellum Board Present: Chad Holz, Peter Bahrs, Katherine Kainer, Jolene Melancon, Keith Fruge, Brazos Fielder I.0 Elect Board Secretary for the remainder of this term Consideration and possible action to elect a Secretary for the Parks and Recreation Advisory Board through September 30, 2023 -- Chad Holz, Parks and Recreation Advisory Board Chair Moved by Katherine Kainer; seconded by Jolene Melancon to Approve to elect Katherine Kainer as the Secretary of the Parks and Recreation Advisory Board through September 30, 2023. Motion 6-0 Voting For: Kather|neKainer, Chad VVHolz, Jolene Melan[On,Peter Bahrs,Brazos Fielder, Keith Fruge Voting Against: None 1.D Parks and Recreation staff member introduction and recognition Parks and Recreation staff member introduction and recognition -- KimberlyGarrett, Parks and Recreation Director Kimberly Garrett introduced Amy Castillo, Administrative Assistant, as the new board liaison. Amy has been inthe Parks and Recreation Department for 8little over Gyear as an Office Specialist. She has recently been promoted to an Administrative Assistant role. Amy is excited be a part of the Parks and Recreation Department and is looking forward to learning and growing in her new role, ' Kimberly also recognized Jill Kellum for her 19 years of service as board liaison, Jill Kellum has moved into a new position as Contract Coordinator for the Parks and Recreation Department. 1.E Update from the Friends of Georgetown Parks and Recreation Update from the Friends of Georgetown Parks and Recreation — Peter Bahrs, Parks and Recreation Advisory Board Member Liaison , Peter Bahrs gave an update on the Friends of Georgetown Parks and Recreation. Peter briefly explained, the Friends of Georgetown gives scholarships to Georgetown families that are unable toafford Parks and Recreation programs, The Friends group held the contract for the Two Step Inn Festival. The substantial amount ofrevenue brought inas a result oftheir contract will allow them the opportunity tV help more City of Georgetown residents. |twill also enable additional funding tosupport tothe City of Georgetown Park Department. There will besome changes tothe Friends of Georgetown organization due to the additional revenue. The Parks Department will be ° taking over the scholarship program, They are still working out a new process for granting scholarships. 1.F Update on capital projects Update on capital projects -- Eric Nuner, Parks and Recreation Assistant Director Eric Nuner gave an update on Capital Projects. Wolf Crossing Trail is complete and a Ribbon cutting will be scheduled in the early part of June. Pinnacle Park and Raintree Park should be complete in May. This will is the first time have hired contractors to install the playground equipment. I San Gabriel Phase III will be kicking off soon, contracts are being finalized and a pre - construction meeting will take place next week. A groundbreaking is being scheduled for earlyJune. Eric did advise, parkland inside the Phase III boundaries will be closed during construction. A portion of the trail will also be closed, there is discussion regarding an alternate route during construction. Seven undeveloped parks are being designed with funding through Parkland Dedication. Anticipated projects to be constructed with current Parkland Dedication funds include Crystal Knoll, Westhaven Linear Park, and La Conterra Park. Crystal Knoll is to bid for cons sr 1, review and will bid in May. Virtual public input surveys have been conducted with results to be integrated into the design. ADA work for Berry Creek Park will be completed by the end of June. This is the final park to be completed under the 2015 ADA transition plan. There will be new concrete sidewalks where granite was used, which will reduce maintenance and provide access to all play units. I.G Director's Report Director's Report -- Kimberly Garrett, Parks Board Director Kimberly Garrett presented the Director's Report. f— H Presentation and discussion on proposed Parks CIP Presentation, discussion, and possible recommendation on the proposed 5 Year Parks Capital Improvement Program -- Kimberly Garrett, Parks and Recreation Director Kimberly Garrett went over the Proposed Parks CIP Presentation she will be presenting to City Council on May 23, 2023. This presentation aligns with the Parks Master Plan Recommendations. Recommendation was made by Peter Bahr and seconded by Kathy Kainer, to take the CIP Presentation before the City Council on May 23, 2023. Six Board Members were for the recommendation and none were against it. IJ Garey Park Phase II Update on Garey Park Phase 11 -- Eric Nuner, Parks and Recreation Assistant Director Eric Nuner discussed Garey Park Phase 11. The kickoff for Phase 11 began April 24th, 2023. Funds for Phase 11 are held by the Chisholm Trail Foundation to be used for improvements to Garey Park. Mr. Garey's Will has specific improvements that were to be completed. These included an amphitheater, group cabins, clearing of cedar and the Memorial Pavilion. After the required tasks are complete the Parks Department can present other tasks to improve Garey Park to increase visitation and revenue. The other tasks being discussed are improving fencing, a left-hand turning lane off of 2243, additional parking, trails heads at the park entrance, a disc golf course, RV host to help with overnight supervision, and improvements to the Equine Center. They also included adding coverage to an outside space of the Garey house, internal improvements and additional event parking. 1.3 Recreation Feasibility Study Update Update on Recreation Center Feasibility Study -- Kimberly Garrett, Parks and Recreation Director Public Wishing to Address the Board Please fill out a speaker registration form which can be found on the table at the entrance to the meeting room. Clearly print your name and the letter of the item on which you wish to speak and present it to the Board Liaison prior to the start of the meeting. You will be called forward to speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is permissible to use another requestor's granted time to speak. No more than six minutes for a speaker may be granted. The requestor granting time to another speaker must also submit a form and be prese at the meeting. A request must be received by the Advisory Board or Commission Liais. prior to the day the agenda for this meeting is posted. Each speaker will be given three minutes to address th Board or Commission members, No action can be taken. Adjournment Moved by Katherine Kainer; seconded by Keith Fruge to Adjourn at 8:05 PM. Motion Adjourn: 6 - 0 Voting For: Katherine Kainer, Chad W Holz, Jolene Melancon, Peter Bahrs, Brazos Fielder, Keith Fruge Voting Against: None These minutes were approved at the meeting of v7 -15 - Z chair_�"