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HomeMy WebLinkAboutMinutes_YAB_12.06.2010Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, December 6, 2010 The Georgetown Youth Advisory Board will meet on Monday, December 6, 2010 at 05:00 PM in the Teen Center Study Room, 1003 N. Austin Ave, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Kokie Cummings, Audrie Cummings, Alicia Kellum, Claire Janes, Rachel Konovodoff, Sara Peacock, Dylan Ragan, Frances Stone, Parker Tadlock, Bailey Vandegrift, Tyler Willrich Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 05:00 PM Consideration and possible action to approve minutes from November 16 Meeting- Rachel Konovodoff Recap of Christmas Stroll activity- Katie Sofranko Planning for presentation at December 14 City Council Meeting- Katie Sofranko Planning for Holiday Party- Katie Sofranko Consideration and possible action to add activities to GYAB calendar- Katie Sofranko Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, December 6, 2010 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Monday , December 6, 2010. Board Members Present: Kokie Cummings, Alicia Kellum, Claire Janes, Rachel Konovodoff, Sara Peacock, Dylan Ragan, Frances Stone, Parker Tadlock, Bailey Vandegrift, Tyler Willrich Board Members Absent: Audrie Cummings Staff Present: Katie Sofranko Minutes Regular Meeting Minutes for December 6, 2010 Meeting called to order at 5:00 by Tyler Willrich 1.Consideration and possible action to approve minutes from GYAB meeting on November 16, 2010. Motion to approve: Dylan Ragan, Second: Kokie Cummings to approve minutes 2.Katie Sofranko discussed how we did at the Christmas Stroll. More than 300 fliers were passed out to teenagers about the upcoming holiday party but had a bad spot for a booth and lost $130 in costs of the cookies and hot chocolate mix. Keeping in mind the Red Poppy Festival for ways to make the experience better. 3.Katie Sofranko brought up the planning for the presentation at December 14 City Council Meeting. a.6pm Meet at the corner of Main Street and 7 th Street b.All member s should be dressed nice/appropriate\ c.5-10 minutes to present. ·Have general introduction of GYAB and individual members ·Give recap on Christmas stroll ·Soldiers Service project · Holiday party ·Survey -Pass surveys out to Georgetown youth with questions regarding things they want changed around Georgetown, and sports or activities they’d be interested in. d.The City Council will have final say on approving the changed by laws 4.Katie Sofranko brought up planning for the Holiday Party. -It was decided to use the leftover cookie dough balls for cookies at the party. And the system of “take and bake” would be enforced, where you bring the cookie dough home, make it yourself, and bring it back. -There will be pizza and the chosen company would be discussed the next meeting when Claire Janes has the local prices. -The party will offer sodas and punch, purchased from Sam’s. -A playlist off an iPod consisting of modern music and holiday music will be made by Bailey Vandegrift and used at the party. -Members of GYAB should be at Rec by 6pm to start setting up. Party will be from 8 until 10. -The movie Elf will be playing. -Sara Peacock will make fliers to advertise party -People entering will have to sign in, get a wristband and not leave if they want to come back. Somebody will have to watch the doors. -Decorations like snowflakes but NO mistletoe. 5. Katie Sofranko brought up the consideration and possible action to add activities to the GYAB calendar. a. Service Projects - Army letters for Christmas. It would involve sending Christmas letters to soldiers overseas. The deadline is Monday the 20 th . Kokie Cummings, Parker Tadlock, Frances Stone, and Rachel Konovodoff volunteered to promote this project around their schools. b. Other events - Partnering with a group in Georgetown who would like to have a running live music night. It would be held every second Saturday from 7 until 9. The first one will start on January 15. - The idea of having a party once a month was brought up. These parties would have themes to go with the month or holidays, with an admission to get in. The next meeting was set for Monday, December 20 th at 5pm. Motion by Sara Peacock and second by Tyler Willrich to approve events and next meeting. 6. Meeting was adjourned at 5:45pm.