HomeMy WebLinkAboutMIN 09.23.2025 CC-W&RMinutes of the City Council
City of Georgetown, Texas
Tuesday, September 23, 2025
The Georgetown City Council met on Tuesday, September 23, 2025, at 3:00 PM at the
Council and Court Building, 510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities
Act (ADA). If you require assistance in participating at a public meeting due to a disability,
as defined under the ADA, reasonable assistance, adaptations, or accommodations will be
provided upon request. Please contact the City Secretary's Office, at least three (3) days
prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther
King, Jr Street for additional information; TTY users route through Relay Texas at 711.
The following Members were in attendance: Amanda Parr, Kevin Pitts, Ben Stewart, Jake
French, Josh Schroeder, Shawn Hood, and Ron Garland. Councilmember Ben Butler was
absent from the meeting.
1. Policy Development and Discussion - Workshop
Mayor Schroeder called the meeting to order at 3:00 p.m.
1.A Water CCN Request for Proposals
Presentation, discussion, and recommendations regarding the possible sale of
the City's water service territory -- Caroline Stewart, Strategic Projects Manager
Stewart presented and reviewed Georgetown's service area is among the nation's
fastest growing; CCN challenges; portions of the City's service area that are being
proposed for sale; key dates in milestone schedule; RFP (request for proposal)
terms; evaluation factors; rate impacts; evaluation team; schedule; Killeen service
area; west service area, west of US183; Sun City adjacent service area outside the
ETJ; meters within the IOU transfer areas; miles of pipe within the IOU transfer
area; projected population in the IOU transfer areas; average daily water demand
projected in IOU transfer areas by MGD (million gallons per day); and needed
Council direction.
General discussion among Council and staff, including David Morgan, City
Manager, regarding how the goal of the sale is not necessarily to award to the
highest bidder; order and timeline of CCN portion sales; rate impact to customers;
Texas Water Code impacts; varying factors that will impact the timing of the sale;
buyers will have to validate and rate increases; goal of protecting the customer
base; financials of proposed sales; City will review plans of bidders; possibility of
new providers pushing water through existing City lines; and members of the
Council will review the RFPs.
1.13 City Donation Policies and Non -Profit Partnerships
Presentation and discussion to provide direction to staff on city policies for
donations to city departments and policies and procedures for partnerships with
non -profits for donations -- Laurie Brewer, Assistant City Manager
Brewer presented and reviewed the background related to the July 5, 2025, flood;
City Fiscal and Budgetary Policy Review on July 22, 2025; direction of Council for
more information on donated funds; how City accepts and tracks donations given
to Library Parks, Police and Fire with Library and Parks having formal policies;
previously accepted donations at the Animal Shelter; donations received over
FY2023 - 2025; partnerships with non -profits; Friends of the Library MOU
(memorandum of understanding) and contributions; Friends of the Parks and
Recreation MOU and support; process of working with non -profits; research of
other cities policies including Cedar Park, Round Rock, Temple, Waco, and Austin;
and a summary and next steps.
General discussion among Council and staff, including Sally Miculek, Library
Director, and Kimberly Garrett, Parks and Recreation Director regarding the
benefits of being part of the Park and Library friends groups when a donation to
join is made; money going towards CIP projects; when projects are discussed with
the friends groups and staff; how donations align with staff making budgetary
decisions; the City's naming policy; minimal number of donations received over
$50,000; and council proposed policy -level changes.
1.0 Potential International Code Modifications to Reduce Housing Costs
Presentation and discussion regarding building and fire codes review for possible
changes for affordable housing -- Glen Holcomb, Building Official, John Sullivan,
Fire Chief, and Mayor Josh Schroeder
Kelly Trietsch, Chief Development Officer, presented and reviewed the reason to
bring the item forward. Glen Holcomb, Chief Building Official, presented and
reviewed the history of the City's code adoption, future Code adoptions, the
Mayor's vision and goals. Mayor Schroeder noted that this item was related to the
discussion happening at the State level, blaming cities for affordability related to
housing; and the problems associated with the adoption of the 2024 codes that
were adopted.
General discussion among Council and staff regarding work with Building
Standards Commission; how building officials can write in to comment on
proposed code changes; how most code updates are life and safety related; how
many different things impact the costs of homes; and what code is being
reviewed by staff and the Building Standards Commission.
Mayor Schroeder recessed into Executive Session at 4:27 p.m.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code,
Vernon's Codes, Annotated, the items listed below will be discussed in closed session
and are subject to action in the regular session.
2.A Executive Session 09.23.2025
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other
matters on which the attorney has a duty to advise the City Council, including
agenda items.
- Litigation Update
- Long-term Water Supply Contracts
Sec. 551.072: Deliberations about Real Property
- Deliberations regarding the lease of two parcels of real property owned by Block
27, LLC, such parcels being locally known as 101 E 7th Street, Georgetown, Texas
78628; and 601 S Main Street, Georgetown, Texas 78628
- Deliberations regarding new Right of Way acquisition from properties along Wolf
Ranch Parkway, from SH 29 to Rivery Boulevard, Georgetown TX 78628, as part of
the Wolf Ranch Parkway Road Expansion Project.
- Deliberations regarding the granting of a Temporary Construction Easement to
Atmos Energy Corporation upon certain real property locally known as 100
Westbury Lane, Georgetown, Texas 78633
- 710 South Main Street
- 9th and Main Street
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Project Agora
- Project Cardinal
- Project Orchid
- Project Omega
- Project Seville
- Project Quail
- Project Vapor 2.0
3. Regular Session - This portion of the meeting will begin no earlier than 6:00 pm.
3.A Call to Order 09.23.2025
Pledge of Allegiance
Recognitions
- Public Power Week Proclamation
- Walk or Roll to School Day Proclamation
- Parks and Recreation CAPRA Certification
Action out of Executive Session
Mayor Schroeder called the meeting to order at 6:00 p.m.
Moved by Kevin Pitts; seconded by Jake French to Approve the authorization of
the City of Georgetown to acquire the necessary right -of -way, in fee simple, from
properties along Wolf Ranch Parkway, from SH29 to Rivery Boulevard, Georgetown,
TX 78626, as part of the "Wolf Ranch Parkway Improvements Project," and further
to authorize the City Manager to negotiate the final terms and consideration of the
new right-of-way acquisition, and to execute all necessary documents related to
the Wolf Ranch Parkway Improvement Project, in accordance with the terms
discussed in executive session.
Motion Approved: 6- 0
Voting For: Amanda Parr, Kevin Pitts, Ben Stewart, Jake French, Shawn
Hood, and Ron Garland
Voting Against: None
Moved by Kevin Pitts; seconded by Jake French to Approve the authorization of
the City of Georgetown to enter into a new lease agreement, or otherwise extend
the existing lease agreement, with Block 27, LLC, pertaining to the properties
located at 101 East 7th Street, Georgetown, Texas; and 601 South Main Street,
Georgetown, Texas, in accordance with the terms discussed in executive session,
and further authorize the mayor to execute all necessary documents on behalf of
the City of Georgetown in order to effectuate the new lease agreement or
otherwise extend the existing lease agreement.
Motion Approved: 6- 0
Voting For: Amanda Parr, Kevin Pitts, Ben Stewart, Jake French, Shawn
Hood, and Ron Garland
Voting Against: None
Moved by Kevin Pitts; seconded by Ben Stewart to Approve Project Vapor 2.0 as
discussed in executive session.
Motion Approved: 6- 0
Voting For: Amanda Parr, Kevin Pitts, Ben Stewart, Jake French, Shawn
Hood, and Ron Garland
Voting Against: None
4. Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form
which can be found on the table at the entrance to the Council Chamber. Clearly print
your name and the letter of the item on which you wish to speak and present it to the
City Secretary on the dais, prior to the start of the meeting. You will be called forward to
speak when the Council considers that item. Only persons who have delivered the
speaker form prior to the meeting being called to order may speak. Speakers will be
allowed up to three minutes to speak. If you wish to speak for six minutes, it is
permissible to use another requestor's granted time to speak. No more than six
minutes for a speaker may be granted. The requestor granting time to another speaker
must also submit a form and be present at the meeting.
On a subject not posted on the agenda: An individual may address the Council at a
regular City Council meeting by contacting the City Secretary no later than noon on the
Wednesday prior to the Tuesday meeting, with the individual's name and a brief
description of the subject to be addressed. Only those persons who have submitted a
timely request will be allowed to speak. Speakers will be given up to three minutes to
address the City Council. The City Secretary can be reached at (512) 931-7715 or
csCa georgetown.org.
4.A Public Wishing to Address 09.23.2025
At the time of posting no one had signed up to speak.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which
may be acted upon with one single vote. An item may be pulled from the Consent
Agenda in order to be discussed and acted upon individually as part of the Regular
Agenda.
Before voting, Mayor Schroeder and Councilmember Parr recused due to conflicts.
Mayor Schroeder hod a conflict on Item S.AC and Parr had a conflict on Item S.U.
Mayor Pro Tern Pitts presided over the Consent Agenda. Before voting, he informed
Council that Items S.Q, S.R, S.S, and S.T were being pulled at the request of staff and
would not be voted on at this meeting.
Moved by Shawn Hood; seconded by Ron Garland to Approve as presented except for
Items S.Q, S.R, 5.S, and S.T.
Motion Approved: 6 - 0
Voting For: Amanda Parr, Kevin Pitts, Ben Stewart, Jake French, Shawn Hood, and
Ron Garland
Voting Against: None
5.A City Council Meeting Minutes 09.09.2025
Consideration and possible action to approve the meeting minutes of the City
Council meeting held on September 9, 2025 -- Robyn Densmore, City Secretary
5.13 Resolution - ETJ Disannexation - Anderson - 5 Acres
Consideration and possible action to approve a Resolution to confirm the
disannexation of approximately 5 acres of land from the City of Georgetown's
Extraterritorial Jurisdiction (ETJ), identified as Williamson County Appraisal
District Parcel R048270 and owned by Mark Anderson and Melanie Anderson --
Michael Charles, Real Estate Services Coordinator
5.0 Resolution - ETJ Disannexation - Techline Pipe, LP-16.489 Acres
Consideration and possible action to approve a Resolution to confirm the
disannexation of approximately 16.489 acres of land from the City of
Georgetown's Extraterritorial Jurisdiction (ETJ), identified as Williamson County
Appraisal District Parcel R102894 and owned by Techline Pipe, LP -- Michael
Charles, Real Estate Services Coordinator
5.D Resolution - Advanced Funding Agreement with TxDOT for Leander Road Joint
Utility Bid
Consideration and possible approval of a resolution to authorize the City
Manager to negotiate and execute an AFA with TxDOT for the relocation of a
waterline during the widening of Leander Rd -- Jonathan Morales, Asst. Capital
Improvements Manager
5.E Task Order LJA-25-002 with LJA Engineering - Preliminary Design of NE Inner
Loop, IH 35 to SH29 and Final Design for Intersection at Stadium Drive
Consideration and possible action to approve Task Order LJA-25- 002, with LJA
Engineering, LLC, of Round Rock, TX, for preliminary engineering of NE Inner
Loop from IH 35 to SH29 and plans, specifications and estimates for the
intersection of NE Inner Loop and Stadium Drive, in the amount of $1,864,346.36
-- Lua Saluone, P.E., Transportation Manager
5.F DecorlQ Contract
Consideration and possible action to approve a contract with DecorlQ for the
leasing, installation, and maintenance of the 2025 holiday lights, the installation
and maintenance of the building cornice lights, and the installation, and removal
of the holiday wreaths, tree, and walk -through ornament through the Buyboard
Contract #735-24 in the amount not to exceed $167,557.65 -- Kim McAuliffe,
Downtown & Tourism Director
5.G Authorizing Library Materials Purchases from Ingram, Inc.
Consideration and possible action to appropriate funds to purchase library
materials from Ingram, Inc. in a total amount not to exceed $250,000.00 for Fiscal
Year 2026 -- Sally Miculek, Library Services Director
5.11 Authorizing Library Digital Content Purchases from OverDrive, Inc.
Consideration and possible action to appropriate funds to purchase of digital
library materials from OverDrive, Inc. in a total amount not to exceed $150,000.00
for Fiscal Year 2026 -- Sally Miculek, Library Services Director
5.1 Texas Department of Transportation Grant for Routine Airport
Maintenance (RAMP)
Consideration and possible action to approve the Texas Department of
Transportation Grant for Routine Airport Maintenance -- Eric Johnson, Public
Works Director, and Matthew Sommerfeld, Airport Manager
5.3 Agreement with Service First Janitorial of Texas
Consideration and possible action to approve an agreement with Service First
Janitorial of Texas to provide janitorial services pursuant to TIPS Contract
#25010401 in an amount not to exceed $1,320,240.00 -- Eric Johnson, Public Works
Director, and Trish Long, Facility Services Manager
5.K Ice Machine and Refrigeration Preventative Maintenance and Service
Consideration and possible action to approve Ice Machine and Refrigeration
Preventative Maintenance and Service through Brandt through Choice Partners
Contract 22-0049MF in the amount of $102,000.00 -- Eric Johnson, Public Works
Director, and Trish Long, Facility Services Manager
5.L Maintenance Contract with Brandt Company for Heating, Ventilation, and Air
Conditioning (HVAC) Maintenance Services
Consideration and possible action to approve a Maintenance Contract with Brandt
Company, of Austin, Texas, through Choice Partners Contract CSP 22-049MF for
heating, ventilation, and air conditioning (HVAC) maintenance services in an
amount not to exceed $600,000.00 -- Eric Johnson, Public Works, and Trish Long,
Facility Services Manager Director
5.M Fourth Renewal and Amendment of a Facility Use Agreement with
Georgetown Summer Swim Association
Consideration and possible action to approve an amendment and fourth
renewal of a facility use agreement with Georgetown Summer Swim
Association for use of Williams Drive Pool, Village Pool, and the Recreation
Center Indoor Pool -- Eric Nuner, Assistant Parks and Recreation Director
5.N Fourth Renewal and Amendment of a Facility Use Agreement with GTX Swim
Consideration and possible action to approve an amendment and fourth renewal
of a facility use agreement with GTX Swim for use of Williams Drive Pool, Village
Pool, and the Recreation Center Indoor Pool -- Eric Nuner, Assistant Parks and
Recreation Director
5.0 Fourth Renewal and Amendment of a Facility Use Agreement with San Gabriel
Aquatics
Consideration and possible action to approve an amendment and fourth renewal
of a facility use agreement with San Gabriel Aquatics for use of Williams Drive
Pool, Village Pool, and the Recreation Center Indoor Pool -- Eric Nuner, Assistant
Parks and Recreation Director
5.P Electric Service Agreement - VTC, LLC
Consideration and possible action to approve the Electric Service Agreement
between VTC, L.L.0 and the City of Georgetown -- Victoria Sirimarco, Customer
Energy Solutions Program Manager
5.Q Task Order MEI-26-001 for McCord Engineering Inc. 25-0352-MSA
Forwarded from Electric Utility Advisory Board:
Consideration and possible action to approve Task Order MEI-26-001 with McCord
Engineering, Inc. for Electric System and Planned Capital Improvement Projects in
the not -to -exceed amount of $500,000.00 -- Daniel Bethapudi, Electric Utility
General Manager
5.R Task Order MEI-26-002 for McCord Engineering Inc. 25-0352-MSA
Forwarded from Electric Utility Advisory Board:
Consideration and possible action to approve Task Order MEI-26- 002 with
McCord Engineering, Inc. for Electric Planning and Engineering Assistance in
the not -to -exceed amount of $250,000.00 -- Daniel Bethapudi, Electric Utility
General Manager
5.S Task Order MEI-26-003 for McCord Engineering Inc. 25-0352-MSA
Forwarded from Electric Utility Advisory Board:
Consideration and possible action to approve Task Order MEI-26-003 with
McCord Engineering, Inc. for New Development Engineering and Design in
the not -to -exceed amount of $1,200,000.00 -- Daniel Bethapudi, General
Manager of Electric Utility
53 Task Order MEI-26-004 for McCord Engineering Inc. 25-0352-MSA
Forwarded from Electric Utility Advisory Board:
Consideration and possible action to approve Task Order MEI- 26-004 with
McCord Engineering, Inc. for Substation Engineering and Design in the not -to -
exceed amount of $250,000.00 -- Daniel Bethapudi, General Manager of Electric
Utility
5.0 Southwestern Energy Services Agreement Term Sheet
Consideration and possible action to approve a term sheet for an electric
service agreement between the City of Georgetown and Southwestern
University -- Daniel Bethapudi, General Manager - Electric Utility
5.V Crowder Gulf Contract Amendment
Consideration and possible action to approve an amendment to the master
services agreement for On -Call Debris Removal Services with CrowderGulf, with
continued delegating authority to the City Manager to issue task orders to
those entities in a total not -to -exceed amount of $5,000,000.00 for the initial
three-year term -- April Haughey, Assistant Public Works Director
5.W Resolution - Bond Reimbursement FY2026
Consideration and possible action to approve a Resolution expressing official
intent to reimburse costs related to capital equipment, right of way, and the
design & construction of various capital projects in an amount not to exceed
$229,647,000.00 with proceeds from bonds that will be issued in the Spring of
2026 -- Nathan Parras, Assistant Chief Financial Officer
5.X Purchase an F-150 Truck from Silsbee Ford
Consideration and possible action to approve the purchase of (1) one F-150 pickup
truck from Silsbee Ford under TIPS contract# 240901 for an amount not to exceed
$55,946.34 -- Scott Parker, Fleet Services Manager
5.Y Annual Amazon Contract
Consideration and possible action to approve the annual estimated expenditure
for Fiscal Year 2026 with Amazon.com to provide a variety of supplies and
equipment through the Omnia Purchasing Cooperative, Contract R- TC-17006, in
an amount not to exceed $500,000.00, and to approve an increase to $465,000.00
for the annual expenditure with Amazon.com for Fiscal Year 2025 -- Donna
Cantwell, Purchasing Manager
52 Third Renewal Accenture MSA for Workday Support
Consideration and possible action to approve the third annual renewal of the
Workday Support Services Master Service Agreement (MSA) with Accenture
LLP, with a not -to -exceed amount of $125,000.00 for Fiscal Year 2026 -- Sarah
Moody, Assistant Chief Financial Officer
S.AA Workday Software Contract Extension
Forwarded from the Council Audit and Finance Sub -committee:
Consideration and possible action to approve a ten-year license order form with
Workday for enterprise resource planning software subscription, maintenance,
and support in an amount not to exceed $13,019,195.00, including estimated
growth in personnel count, and to authorize the City Manager to execute annual
order forms for actual growth -- Leigh Wallace, Chief Financial Officer
S.AB FY26 Medical Supply Purchases
Consideration and possible action to appropriate funds and approve the
purchase of emergency medical supplies in a consolidated medical supply
budget from McKesson, Zoll, Bound Tree, Henry Schein, Stryker, Operative IQ,
Life Assist, and Teleflex multiple vendors at an amount not to exceed
$450,000.00 for FY26 and authorize the City Manager to negotiate and approve
the terms and conditions of each purchase -- John Sullivan, Fire Chief
S.AC SRO Agreement for 2025-2026 School Year
Consideration and possible action to approve the annual School Resource
Officer interlocal agreement between the Georgetown Independent School
District (GISD) and the City of Georgetown, Texas -- Cory J. Tchida, Police Chief
5.AD Temporary Construction Easement with Atmos Energy Corporation
Consideration and possible action to approve the grant of a Temporary
Construction Easement to Atmos Energy Corporation upon certain real property
locally known as 100 Westbury Lane, Georgetown, Texas 78633, in consideration for
payment to the City in the amount of $1,500.00, and to authorize the City Manager
to execute the Temporary Construction Easement in a form as approved by the
City Attorney -- Andrew Culpepper, Assistant City Attorney - Real Estate Services
S.AE Abandonment of a Portion of a Utility Easement (2025-5-ABD) for the Benefit of
TM BTR of Texas, LLC
Consideration and possible action to approve the partial abandonment of a
portion of a Utility Easement situated in the William Addison Survey, Abstract No.
21 and Francis A. Hudson Survey, Abstract No. 295 recorded in document No.
2018052344 as well as an Affidavit of Correction Under Document No. 2018061138
for the benefit of TM BTR of Texas, LLC and to authorize the Mayor to execute all
necessary documents to effectuate the partial abandonment -- Lauren Boenig,
Real Estate Program Manager
S.AF Resolution Amending Tree Mitigation Fees
Consideration and possible action to approve a Resolution amending the
Development Manual Fee Schedule by adopting an updated tree mitigation fee -
- Zane Brown, Development Support Manager
S.AG Second Reading - 2025-1-SUP - 910 Country Club Road
Second Reading of an Ordinance on a request for a Special Use Permit (SUP) for
the specific use of an Accessory Dwelling Unit (ADU) in the Residential Single -
Family (RS) zoning district on the property located at 910 Country Club Road,
Georgetown, TX 78628, bearing the legal description of Lot 9, Block E of the
Country Club Acres Subdivision (2025-1-SUP) -- Haley Webre, Planner
5.AH Second Reading - 2025-4-REZ - 609 S. Church Street
Second Reading of an Ordinance on a request for a Zoning Map Amendment to
rezone .16 Acres out of Lot 7, Block 11, Glasscock Addition, from the Residential
Single Family zoning district and Old Town Historic Overlay District to the Mixed
Use Downtown zoning district and the Downtown Historic Overlay District, for the
property generally located at 609 S Church Street (2025-4-REZ) -- Kelly Trietsch,
Chief Development Officer
5.Al Second Reading - Civil Service Strength of Force Ordinance
Second Reading of an Ordinance establishing the classifications and number of
positions (Strength of Force) for all the City of Georgetown Fire Fighters and Police
Officers pursuant to Chapter 143 of the Texas Local Government Code pertaining to
Civil Service -- Robyn Iverson, Senior Human Resources Generalist
6. Legislative Regular Agenda
6.A First Reading - Ordinance amending Section 13.04.180, "Rates & Charges - Solid
Waste Disposal - Schedule"
First Reading of an Ordinance amending Section 13.04.180, "Rates & Charges —
Solid Waste Disposal Schedule" of the Code of Ordinances of the City of
Georgetown -- April Haughey, Assistant Public Works Director, and Teresa
Chapman, Environmental Services Manager
Eric Johnson, Public Works Director, presented and reviewed a residential rate
comparison and the residential and commercial rate increases.
Johnson read the Ordinance caption.
Council had no comments or questions on the item.
Moved by Shawn Hood; seconded by Amanda Parr to Approve as presented.
Motion Approved: 6- 0
Voting For: Amanda Parr, Kevin Pitts, Ben Stewart, Jake French, Shawn Hood,
and Ron Garland
Voting Against: None
Adjournment
Mayor Schroeder adjourned the meeting at 6:15 p.m.
These minutes wer�,�proved at the meeting of oc--+D—ke"'r I LA ! 41
Mayor
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