The URL can be used to link to this page

Home My WebLink AboutMinutes_LAB_09.19.2017Minutes of the Meeting of the Library Advisory Board City of Georgetown September 19, 2017 The Library Advisory Board met on Tuesday, September 19, 2017 at 6 p.m. in the second floor Small Conference Room, Georgetown Public Library, 402 W. 81h Street MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, John Hudson, Linda Schaffer, and Pete Rose. MEMBERS ABSENT: Thom Sinwell STAFF IN ATTENDANCE: Eric Lashley - Library Director. The meeting was called to order by Rose at 6:00 P.M. Regular Agenda A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B. Introduction of new member Thom Sinwell. — Pete Rose, Board Chair. — Sinwell was unable to attend the meeting, so an introduction will take place at the September board meeting. C. Review of minutes from the Au-ust 15, 2017 Librar r�Advisory Board meeting. — Pete Rose, Board Chair. Motion by Barnes; second by Hudson to approve the August 15, 2017 minutes. Approved 6-0 (Sinwell absent). D. Consideration of Library Director's report. — Eric Lashley, Library Director. Lashley reported that he had spoken at the Chamber of Commerce breakfast meeting September 19, explaining to the audience that libraries are not about books, they're about people. The presentation; was well received and a number of audience members gave testimonials on how the library had helped them. Lashley reviewed the monthly statistics and patron comments. The board discussed solutions to decrease the loss rate of the library's DVD collection. Lashley will place an item on the October agenda to discuss this topic further. E. Review of the Community Resources Coordinator's report — Eric Lashley, Library Director. Lashley reviewed the monthly CRC report with the board (attached). The report indicated that Community Resources Coordinator Patrick Lloyd is seeing a wide variety of patrons in need, yet there are still very limited services available in Georgetown. However, the percentage of patrons he was able to refer in Georgetown has increased. Lloyd has begun working with the City's new Affordable Housing Coordinator, Susan Watkins. F. Review of the WOW!mobile report. — Eric Lashley, Lib; ary Director. Lashley explained that Community Outreach Assistant Kalena Powell will be attending the Association of Bookmobile out Outreach Services conference in P ttsburg October 24-27. Powell has been working with Community Outreach Librarian Toni Nietfeld on a number of projects. Nietfeld has accepted the vacant Cataloging Librarian position, so the Community Outreach Librarian position will be posted soon. G. Review of Libra!Strategic Plan process. Eric Lashley, Library Director. Lashley reviewed a draft list of strategies for the new Strategic Plan. The board reviewed the community survey and after a brief discussion it was decided to leave in the question regarding race, The survey will be launched the first week in October and will be available to the public until Friday, November 3. H. Review of the Institute of Museum and Library Services National Medal application draft. Eric Lashley, Library Director, Lashley discussed the IMLS application, noting that the library had received letters of support from Georgetown Health Foundation, Congregation Havrah Shalom, Courageous Conversations, and the Friends of the Library. Quotes from library users were also incorporated. Lashley will provide a copy of the application to the board once completed, The application due date is Monday, October 2, 2017. I Consideration and possible action regarding future meeting dotes. - Pete Rose, Board Chair, — Lashley requested the Board consider: moving the monthly meeting because it's difficult for him to attend both the Arts & Culture Board meeting and Library Board meeting back-to-back in the evenings. After much discussion, motion made by Baldwin; second by Schaffer to temporarily move the beard meeting to the third Monday of each month at 0 p.m. Approved 6-0 (Sinwell absent). Chair Rose adjourned the meeting at 7.30 P.M; Respectfully submitted, Pat Baldwin Pete Rase Secretary Chair GPL Community Resources Monthly Report: August 2017 This month library staff conducted 12 interviews with patrons in need. Patron needs August 2017 0 Education i Other In August, 9 interviews were conducted with women; 2 interviews were conducted with men. In 2017, 62.8% of interviews have been conducted with women. One patron reported a history of domestic violence. In 2017, 19.1% of interviews have revealed histories of domestic violence. We were able to refer patrons to a resource within Georgetown in 83.3% of interviews this month, In 2017, 62.8% of patrons are able to be referred within Georgetown. No veterans were interviewed this month. Two individual veterans have been interviewed a total of 3 times in 2017. Below are notes captured on referrals in August: • Referred to Bluebonnet Trails • Referred to Foundation Communities (Austin) and Christi Center • Minor child fleeing abuse; contacted Mobile Outreach Team to meet with patron + Referred to Goodwill and Opportunities for Williamson and Burnet Counties + Referred to Any Baby Can, TX Rio Grande LA (both Austin) • Referred to Salvation Army, Saint Vincent de Paul, Lonestar Circle of Care • Referred to Christi Center * School supplies; referred to GISD and Caring place + Referred to TX Rio Grande Legal Aid (Austin) + Referred to Opportunities for Wilco and Burnet Counties, Caring Place, Salvation Army LI GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics Patron Visits Current Year Oct 22636 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Annual Total 2015-2016 25379 22756 28673 31853 33022 29243 31661 36750 36949 45381 35845 380147 25180 21672 23173 25830 17923 19129 23348 20901 27962* 26836 29049 28484 261525 Circulation 2016 2017 Current Year 38883 37956 34844 39470 37137 42893 38359 42694 48760 48145 45341 42079 Annual Total 496461 2015.2016 43295 40538 38374 41508 39510 43111 39522 41144 49711 49188 46120 41704 513725 FY 2016-2017Statistics # of patron checkouts 3959 3931 3727 4073 4303 4234 4021 4199 4757 4718 4633 4340 Annual Total 50895 Bookmobile Circulation 2266 2329 2073 2856 2376 2466 2673 1728 1142 1572 1392 2245 25118 Children's Programs Attendance 1189 943 919 1237 1182 2059 1402 1587 2131 1602 269 1531 16051 Programs 5 6 9 8 8 11 7 7 20 16 4 10 111 Story Time Progr 16 21 15 24 22 24 23 24 23 20 0 26 238 Other (Tour, Mo% 8 8 3 8 8 8 8 8 0 0 0 8 67 After School Pro( 4 3 3 4 4 4 4 4 4 4 4 5 47 Adult Programs Programs 16 16 16 18 19 85 Attendance 390 314 421 272 764 2161 Other Services ILL Ordered 36 30 34 53 46 34 53 20 26 34 45 35 446 ILL filled 31 22 29 32 34 37 45 9 37 23 25 15 339 Internet usage (persor 5565 5085 4682 5637 5568 6167 4705 6016 6513 6490 6558 5750 68736 Overdrive usage (E-bo 2248 1970 2153 2165 1926 2233 2155 2362 2585 2818 2780 2587 27982 overdrive usage (audit 661 635 672 689 653 712 703 805 874 969 922 864 9159 Volunteer Hours Adult 784.00 738.25 455.25 677,50 735.00 923.75 687.17 678.27 745.67 699.88 680.32 7805.06 Teen 46.75 84.50 33.25 92.75 35.50 78.00 25.47 29.42 70.82 113.93 89,17 22.00 721.56 Community Sery 0.00 0.00 16.25 0.00 4.00 2.00 0.00 0.00 0.00 0.00 0.00 22.25 Total 830.75 822.75 504.75 770.25 774,50 1003.75 712.64 707.69 816.49 813.81 769.49 22.00 8548.87 Registrations City Residents-n( 184.00 156.00 108,00 205.00 166.00 211.00 193.00 173.00 277.00 320.00 274.00 203.00 2470.00 GI5D Kids' Card: 9.00 4.00 3.00 6.00 7.00 8.00 12.00 13.00 20.00 14.00 6.00 14.00' 116.00 Page 13 of 22 08.00 55.00 49.00 55�00 59.00 66.00 59,00 �� -'-- 1�� 1�� 0� �� Total281I0 21��D0 1�103 2G8�0 232�Q 28�OD . 2�4�O �u//m 473.00 463-00 � 370.00 283.00 3628'00 Cash Receipts Fines/Misc. Rexc Non-resident fee 1394.79 144&26 127Z34 2122.38 1884.28 228625 184605 181675 204142 184598 177215 106877 2179938 Donations 2165.00 2126.00 1730-00 2610'00 2595-80 2G50'nO 252500 313800 514U'OO 374OUO 3085.00 3OG5'OD 34518'00 Gifts/Memorials 177.02 174DO 2116.38 1965.53 1857.81 7286.96 14185.74 516694 282715 223Q'91 25—'''-78 189753 173912 44D37'87 4750.80 4879.00 4360.00 355,00 1200.00 30500 165000 325'OU 18400 32500 100000 3Gg7Q'D0 Meeting Room Use persons onuomeeting 4373 3115 3095 3636 4181 4095 4255 473&00 3691.00 3403.00 2309.00 4583.00 45374 Library Collection Changes Copies Added 1399 1502 1271 1308 1655 1496 1400 1019 1526 1030 1448 1002 16046 CopieyD|ocanJet 1277 1223 2815 2135 3475 1702 1177 1388 946 1175 2375 1889 21577 Done&ionoAddec 189 242 147 268 138 437 107 77 183 178 253 74 2383 Page 14 of 22 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY September 2017 SEPTEMBER- HIGHLIGHTS • The library was closed on September 4 for Labor Day. • The Williamson County Art Guild displayed their members' pieces in the library during September. • Peter Fletcher performed Sunday, September 17 in the Live Music at the Library series. • Storytime resumed on September 6. • The children's team hosted a "Kindness Rocks" program on Sept. 23 where patrons could paint a rock and hide it somewhere in Georgetown for others to enjoy. Teens played in a Super Smash Bros. Brawl Tournament on Sept. 16 while tweens enjoyed a Lego Day on Sept. 30. • Adult programming continues with Knitting, Graphic Novel Book Club, Wired Wednesday, Live Music Sunday, Adult Coloring Circle, Games for Grown Ups and an artist reception. • The library partnered with Parks and Rec. to host an outdoor movie event featuring Star Wars: The Force Awakens, complete with crafts, refreshments and activates before the film. About 350 people attended this film screening in San Gabriel Park. SEPTEMBER PATRON COMMENTS 1. Comment: We need a club for adults ages 18-29 either Anime/Movie/Book. Second comment related to this comment: 18-29 year clubs Anime — 53 votes, book — 17 votes, movie — 8 votes, Graphic novels — 10 votes, and games -3 votes. 2. Comment: Please show the movie "The Book Thief'. 3, Comment: Can handicap stickers use the wounded warrior spot. It is always empty. 4. Comment: We have been used to two great libraries in Sarasota, FL and Westpoint, CT before we moved to Sun City 9 years hence. BUT the Gtown Library exceeds in new ways (unreadable) service to its patrons! Thank Y'all. 5. Comment: Any chance of getting bookmarks for adults that are cute like the ones in the children's section? Maybe with animals, or holidays or nature and science subjects ---adults need a smile too on their bookmarks! Thanks! I LOVE THE GTOWN LIBRARY! (smiley face) Page 15 of 22 GEORGETOWN PUBLIC LIBRARY DONATIONS -- September 2017 fff l]OI�AT(01+1 Ann Hagmann Copy of her book A Way to Being Us Wayne Talbot Some Answered Questions in memory of Bobby Bradford Anna Aiken $1000 unspecified -greatest need Page 16 of 22 KALENA POWELL 10/09/17 :THURSDAY 10/12/17 Sheila Gauntt, our wonderful home delivery component of the Community Outreach Team will be offering a short presentation of the history of GPL at Park Place Assisted Living to celebrate National Book Month with the beautiful people who reside there. ****REMINDER*** 0 •; ABOS (Association of Bookmobile and Outreach Services) In October (24-27) I will be the proud representative of the GPL Outreach Team at the 2017 ABOS convention in Pittsburgh, PA. Toni and I have looked over the workshop agenda and have highlighted topics we are interested in learning about to further develop our Outreach Team. We are both focused on learning about how to create successful outreach programming especially for our senior population. Topics include. Astronomical Outreach: Collaboration Across our Library System. At the Madison County Public Library, collaboration across departments is something that we are absolutely passWhat hionate about. This presentation will not only showcase a number of fun, educational, and enriching library programs that we offer to our community, but will also tell the story of team -building and collaboration as each new program is created and reaches its fruition! Grab and Go: Expanding and Strengthening Senior Programming. Participants will be introduced to creative and fun ways to expand and strengthen programming at senior facilities and at the library, especially for patrons living with dementia. Outreach Revolution: Integrating Outreach and In -House Programming for Underserved Populations. Outreach and Program Services (OPS) at Suffolk Public Library strives to reach underserved populations including adults with disabilities and recently incarcerated citizens. We will share how we have established relationships through outreach and created a welcoming, enriching environment in the library addressing the varying needs of underserved populations. The Shiver Tsunami: Learn to Surf or Be Swept Away! Page 19 of 22 How can libraries meet the challenge of serving an aging and diverse demographic? Learn how rural and suburban libraries are stepping up and how you can do the same. This program will cover the needs of older adults, report the findings of nationwide study of older adult services, and share ways to create partnerships and services to those in their "3rd act." BLAST: Bringing Libraries and Schools Together. BLAST (Bringing Libraries and Schools Together) is a partnership between Carnegie Library of Pittsburgh and Pittsburgh Public Schools that began in 2002 and continues to reach thousands of students each year. This session will highlight how the program was established and the strategies that were used to build a strong relationship between the public library and school administrators, teachers, and librarians. I'm Here, Now What? How to Grow or Expand Your Department. What happens when the department you inherit, has done 1 thing for 30 years? Now you want to expand it! How to grow your services without time, money or staff? WINTER ART PROJECT This January, Toni and I are planning to collaborate with the 7 independent and assisted living facilities we visit to create some inspirational public art. Aligned with the "kindness rocks" project we will pre -paint medium sized stones of varying colors and visit the facilities to let patrons decorate the stones with a word of inspiration or affirmation along with whatever else they may wish. Paint, glitter, glue, love. That's all we need. Oh, and rocks. Similar to the stuffed animal road trip we will take pictures of where the stones are placed in the community and deliver the photos to the patrons so that our home bound patrons can see where their art "lives" in the community. Page 20 of 22 Notice of Meeting for the Library Advisory Board of the City of Georgetown September 19, 2017 at 6:00 PM at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). if you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. -Pete Rose, Board Chair. B Introduction of new member Thom Sinwell. -Pete Rose, Board Chair. C Review of minutes from the August 15, 2017 Library Advisory Board meeting. -Pete Rose, Board Chair, D Consideration of Library Director's report. -Eric Lashley, Library Director, E Review of Community Resources Coordinator's report. -Eric Lashley, Library Director. F Review of WOWlmobile report. -Eric Lashley, Library Director, G Review of Library Strategic Plan process. -Eric Lashley, Library Director, 1-1 Review of the Institute of Museum and Library Services National Medal application draft. -Eric Lashley, Library Director. I Consideration and possible action regard rig future meeting dates. -Pete Rose, Board Chair. CERTIFICATE OF POSTING 1, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2017, at and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Page 1 of` 19