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HomeMy WebLinkAboutMinutes_LAB_12.16.2013Notice of Meeting for the Library Advisory Board of the City of Georgetown December 16, 2013 at 5:00 PM at Staff conference room, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Consideration of minutes of meeting. C Consideration of Library Director's report — Eric Lashley D Update of Downtown Master Plan -- Eric Lashley E Update on changes at CTLS -- Eric Lashley F The terms of Mark Bobinger, Lois Case, Linda Nix, and Margaret Thompson expire in February 2014. Also, Dave Ciambrone's position is open. G Consideration of dates of future Board meetings -- Eric Lashley CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2013, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown December 16, 2013 The Library Advisory Board met on Monday, December 16, 2013 at 5:00 p.m. in the staff conference room at the Georgetown Public Library, 402 W. 8 1h Street. MEMBERS PRESENT: Linda Nix, Lois Case, Margaret Thompson, and Tom Hagen. Regular Session — To begin no earlier than 5:00 p.m. A. There were no citizens wishing to address the Board. B. Consideration of minutes of November 18, 2013 meeting: Lois Case made the motion to accept the minutes of the November 2013 Library Advisory Board Meeting and Tom Hagen seconded the motion. The motion passed unanimously. C. Consideration of Library Director's report —Eric Lashley Director Lashley reported circulation was slightly down for the month of November over the previous year, but visitations were slightly up. Lashley reported that he had received a letter from the Texas State Library informing him the Georgetown Public Library was deemed a net Inter -Library Loan lending library, which means the library lends more materials than it requests through the system. Because of this status, the State will compensate us approximately $6,000. He said that this is a pleasant surprise. Lashley reported OverDrive circulation continues to grow with an e-book circulation of 1,188 in November and e-audiobooks circulation of 282. Director Lashley noted the WOWmobile circulation was 2,609 for November and volunteer hours-, continue to rise at 759 hours for the month. Lashley reported that the Friends of the Library purchased new Holiday decorations for the library. Lashley reported long-time volunteer Marty Goodstein passed away and long-time volunteer Mary Taylor is ill and will be unable to continue volunteering at the library. Mary has been a volunteer for 15 years. Lashley reported that at the City of Georgetown's annual staff appreciation luncheon Leslie Bradley was named Division Employee of the Year, Michele Harber was named City-wide Employee of the Year, and Eric Lashley was named Manager of the Year. Judy Fabry was recognized for 20 years of service to the City and Valerie Barber was recognized for 15 years of service. Lashley reported the Friends' Hill Country Author Series with Mark Pryor had over 110 attendees. Lashley announced the winners of the annual gingerbread competition had been recognized. Director Lashley read the patron comments: D. Update, of downtown Master Plan = Eric Lashley Lashley reported that the workshops in November for the Downtown Master Plan update were well attended. The City had created a surveyor citizens to make comments, but had received very few comments. Linda Nix suggested the survey was in a strange format that required the person to read each chapter and make comments: The survey didn't have direct questions or multiple choice options. Eric reported the consultants would be hack in January to conduct more meetings with different stakeholders groups and then would most likely meet with the City Council in February. F. Update. on changes at CTLS — Eric Lashley Lashley reported that Pat Tuohy, executive director of CTLS, has resigned effective March 28, 2014. The board of directors is in the process of writing a new job description and hopes to hire a new executive director in April 2014. CTLS currently has 152 member libraries. CTLS is one of the few organizations that offers training for library staff, F. The terms of Mark Bobinger, Lois Case Linda Nix and Margaret Thompson expire in Februar2014 and Dave Ciambrone's position is open. Lashley asked members to reapply if they want to serve another term. He rioted there would be more openings in the future and suggested that if board members know of anyone who would be a good candidate, ask them to apply. G. Consideration of dates of future Board meetings — Eric Lashley After some discussion it was determined that a quorum would not be present at the January t meeting. Tom Hagen made the motion to cancel the January meeting and meet again at the regularly scheduled February meeting and Lois Case seconded the motion." The motion passed unanimously: Chair Linda Nix adjourned the meeting at 5:5 P.I. Respectfully submitted, bf Margaret son, Secretary Linda Nix, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY NOVEMBER 2013 HIGHLIGHTS • During November the Sun City Photography Club hung their annual show in the library's galleries. Approximately 40 photographers showed 60 images. • The Vagabones Trombone Quartet, plus guest trombonist Megan Boutin, played to a full house on Sunday, November 17. • The Dr. Who fiftieth anniversary event on November 16 was perhaps the most successful family/all ages program that the library has ever put on. More than 200 people attended and a very good time was had by all. • Mark Pryor, mystery writer and assistant DA in Travis County, was the latest speaker in the Friends' Hill Country Authors series. A record 115 people attended the event on November 22. Comment: This library is wonderful and makes my life more fun. Comment: Free Cookies Comment: Naked Thursdays Comment: Thank you for the public computers. They are a life saver when you do not have one at home. GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2013 Oct Nov Dec Annual Total Patron Visits Current Year 26554 29893 56447 2012-2013 26729 27473 19786 350225 2011-2012 30822 27674 22499 396094 2010-2011 31410 27524 28878 362923 Circulation 2013 Current Year 46597 42212 88809 2012-2013 41909 42277 38971 550683 2011-2012 45280 42854 38880 552032 2010-2011 40965 40697 35963 527746 FY 2013-0214Statistics Children's Programs Annual Total Attendance 1351 789 2140 Programs 11 5 16 Story Time 27 19 46 Other (Tour, Movies, Cr 8 4 12 After School Programs 4 5 9 Other Services ILL Ordered 64 38 102 ILL filled 41 32 73 Internet usage (persons) 6130 5002 11132 Overdrive usage (E-books) 1129 1188 2317 Overdrive usage (audiobooks) 237 282 519 Bookmobile circulation 2979 2609 5588 Volunteer Hours Adult 667.25 692.50 1359.75 Teen 44,00 11.00 55= Community Service 42.00 55.75 97.75 Total 753.25 759.25 0.00 1512.50 Registrations City Residents -new 142 95 237 GISD Kids' Cards 8 6 14 Non -residents -new 26 21 47 Total 176 122 0 298 Cash Receipts Fines/Misc. Revenue 3302.99 3042.65 6345.64 Non-resident fees 2060.00 1880.00 3940.00 Donations 2868.85 1115.53 398438 Gifts/Memorials 125.00 2525,00 2650.00 Meeting Room Use persons aftog meetings 3542 3009 6551 Library Collection Changes Copies Added 1851 890 2741 Copies Discarded 473 389 862 Donations Added 212 75 287 Notes: CCU II, f ta;le') in July 2012 so A uaus*, had 6 extra GEORGETOWN PUBLIC LIBRARY DONATIONS -- November 2013 A UVV, Georgetown Chapter $ 0 in memory of Helen Kassen and Elsie dialler' Grant Family Fund, J. Andrew Grant $1100 in honor of Master Caleb Flank -Grant Ray & Mary Jo Henning Copy of Through the Clouds to the stars by Ingeborg Kuhl de Solana Libby Wood & Doris Oglesby Copy of The American Nurse in honor of Beth DeSimone D.A. Featherling Copies of her novels, Kissing Frogs and Murder Outside the Box Leila Levinson Copy of her book, Gated Grief Lester Frazier $250 for staff Christmas party Friends of the Library $750 for Christmas decorations for the library Lorraine Booth $20 in memory of Marty Goodstein Sondra Stecker $10 in memory of Marty Goodstein Karen Anderson $50 in honor of Barbara Phillips Merl & Laurie SchwenkSchwenk $200 in memory of Marty Goodstein Mary & Jerry Sivin 10 in memory of Marty Goodstein Howard & Denise Keesee $25 in memory of Lacey Unger Elizabe.h Gallo $25 in memory of Lacey Unger 2014 Application for G�EOR�GtE'Tt"�O'W"N Board & Commission Appointment TEXAS Step 1: Please complete the application indicating your top three Board choices. Select eligibility criteria under your choices, which apply to your experience (Page 2). Step 2: Attach your resume (please no more than 2 pages). Step 3: Submit the application packet no later than January 10, 2014 to: MAIL: Mayor and City Council P.O. Box 409 Georgetown, Texas 78627-0409 PHONE: (512) 930-3651 FAX: (512) 930-3659 EMAIL: Jessica. BrettleCa)-geoL getown.oai and Shellev.NowIingeqeoLqetown.o[g INFORMATION ON THE CITY WEBSITE: https://.qovernment.georgetown.org/ Click on Commissions & Boards at the left. If You have any questions about the process or about a particular board or commission, you may logon to the City Website or contact the City Secretary's office at 930-3651. Name: Residential Address & Zip Code: Primary Phone: Secondary Phone: E-mail: Do you live inside the Georgetown City Limits? MYes [:] No If yes, how long? Do you live in the Extra -Territorial Jurisdiction? [:]Yes F] No If yes, how long? Are you registered to vote in Williamson County? []Yes ❑ No Please indicate, in order of preference, up to three (3) Boards on which you would like to serve: 1. 2. 3. Signature: Date: Page 1 of 2 2014 Application for qG'E0 PR-G Eff-)O—W Board & Commission Appointment TEXAS Indicate your top three Board choices, and select the eligibility criteria that corresponds with your experience. Animal Shelter Advisory Board Veterinarian County or Municipal Employee Daily Operations of Animal Shelter Animal Welfare Organization Citizen at Large Arts &: Culture Board Artist Background in Arts Organization Background in Arts Business / Arts Education Structural or landscape architecture GISD / Southwestern University Citizen at Large Building Standards Commission Electrical contracting Mechanical contracting Plumbing contracting Real estate Architecture / Engineering Building construction / fire protection Citizen at Large Convention & Visitors Board Chamber of Commerce Downtown Georgetown Association Heritage Society Southwestern University Arts / Business Community Hotel / Motel industry or Restaurant industry Major tourist attractions Country Clubs Citizen at Large Economic Development Corporation Citizen at Large General Government and Finance Citizen at large Historic & Architectural Review Commission Owner of historic, real property within Downtown / Old Town Overlay Districts Tenant within the Downtown Overlay District Design review Licensed architect Landscape Architect Professional Planner / Urban Designer Historian or expertise in historic preservation Developer, Contractor, Realtor Interest in Historic Preservation / Urban Design Citizen at Large Housing Advisory Board Habitat for Humanity Representative Housing Authority Representative Home Building / Development Industry Mortgage Industry, Real Estate, or Senior Housing Social Services Citizen at Large Housing Authority Tenant of Public Housing under GHA Citizen at Large Library Advisory Board Citizen at Large Main Street Advisory Board County Commissioner Precinct 3 or designated representative Chamber of Commerce Heritage Society Williamson County Historical Commission Downtown Commercial Property Owner Downtown Business Owner Downtown Association Leader Citizen at Large Parks & Recreation Board Citizen at Large Planning & Zoning Commission Citizen at Large Transportation Advisory Board Member of GTEC Member of P&Z Citizen at Large Transportation Enhancement Corporation Citizen at Large Unified Development Code Advisory Board Past P&Z Commissioner Current P&Z Commissioner Chamber of Commerce Member Developer (Currently Active) Home Builder (Currently Active — Local) Individual with technical expertise related to the development industry such as surveyor, architect, developer, engineer, land planner etc. (either active or retired) Citizen at Large Utility System Advisory Board Water or Wastewater Construction standards Electricity Environmental engineering Storm water drainage Citizen at Large Zoning Board of Adjustment Member of P&Z Citizen at Large Page 2 of 2 November 26, 2013 Mr. Mark Bobinger 125 Brentwood Drive Georgetown, TX 78628 i . � As I am sure that you know, there are numerous boards and commissions in our City that perform outstanding services. The City Council relies heavily on recommendations from the Advisory Boards. Through the years, some of these boards and commissions have been hindered due to the inability of some members to attend the meetings. The City Council, in an effort to deal with this issue, has set attendance standards and has requested that they be enforced. The City's Code of Ordinance identifies the Attendance Policy, for regularly scheduled meetings, in Section 2.36.010 regarding the duties of commissions, committees and board members. This policy states that "it is Council policy to require a minimum of 75 percent attendance of each board member. Excessive absenteeism will result in the board member being replaced by the Council." Medical and military absences are the only excused absences allowed under this policy. Our records indicate that you have not been able to attend two of your regular Library Advisory Board meetings. The purpose of this letter is to inform you that upon missing a third meeting, you will have dropped below the 75 percent attendance mandate. We value your knowledge and experience as a board member and wish to see you succeed while enjoying your term on the board. Sincerely, George G. Garver Mayor CC: Board Liaison City Council November 26, 2013 Mr. David Ciambrone 109 Oak Meadow Drive Georgetown, TX 78628 Dear Mr. Ciambrone, As I am sure that you know, there are numerous boards and commissions in our City that perform outstanding services. The City Council relies heavily on recommendations from the Advisory Boards. Through the years, some of these boards and commissions have been hindered due to the inability of some members to attend the meetings. The City Council, in an effort to deal with this issue, has set attendance standards and has requested that they be enforced. The City's Code of Ordinance identifies the Attendance Policy, for regularly scheduled meetings, in Section 2.36.010 regarding the duties of commissions, committees and board members. This policy states that "it is Council policy to require a minimum of 75 percent attendance of each board member. Excessive absenteeism will result in the board member being replaced by the Council." Medical and military absences are the only excused absences allowed under this policy. Please know that your willingness to serve on the Library Advisory Board has been deeply appreciated. However, I am sorry to inform you that your schedule has not allowed you to meet the minimum attendance requirement. Based on the attendance records, it is necessary to vacate your position on the commission. We are sorry that this action has been necessary. Perhaps in the future your time commitments will allow you to again seek to assist us as a member of one of our advisory boards or commissions. Thanks again for your service. Sincerely yours, George Garver Mayor CC: Board Liaison City Council