HomeMy WebLinkAboutMinutes_LAB_11.04.1981GEORGETOWN LIBRARY BOARD OF TRUSTEES
MINUTES of MEETING
November 4, 1981
�j(�i 1/t`anfis
Present: E-v-e*e+-t-, Gold, Seever, Winters, Philpot, Oliver, Elliott, Jacob & Saterfield.
The November meeting of the Library Board was called to order by Chairperson,
Williams. First order of business was to elect a secretary. It was moved by Elliott
and seconded that Gertrude Saterfield be elected secretary - motion carried.
The minutes of the September meeting were read by Jacob and approved with one
minor correction in the financial report.
It was noted by Jacob that Sylvia Thomas has been officially appointed to the
Library Board, but had not been informed. Williams asked Philpot to notify Thomas
of her appointment to the board.
The financial report presented by Winters was approved. As of 10-31-81, the
report showed a balance of operating funds of $3,754.30•
Philpot's library report for October showed a total circulation of 5,997 and total
monies available $6,191.04. Philpot also presented and explained a letter from The
Texas State Library and Archives Commission informing us that Georgetown Library has
been accredited as, a fully qualified member of the Texas Library System for State
fiscal year 1981, which had just ended. Due to the discrepancies with the date, Jacob
was asked to check on correct dates and also if amount of money listed was correct.
Jacob then explained the duties of the lay representative of CTLS. Winters
nominated Barbara Seever to serve as our lay representative. She was elected by
common consent. Jacob will continue on CTLS Advisory Council Board. On the CTLS
report, Jacob reported on attending a workshop on puppetry and attending an advisory
board workshop.
LRPC report from Gold on plans for the building addition to the library; Gold
reported on meeting with SU officials, architect and Brown foundation members about
the 2nd floor addition to the present building and trying to get a cost schematic
together. Possible work up of a brochure on prospectus for soliciting donors of
substantial amounts. Also, discussion of changing the name of the library to
Georgetown Memorial Library so persons could donate in memory of a loved one.
Williams reported on getting the CD Account renewed at 14.68%
During the business discussion, the need to get the book drop installed was
brought up. After lengthy discussion, Williams and Jacob were empowered to get a
craftsman to install the book drop.
Philpot reported on the rising prices and the need of purchasing new stacks now.
Jacob moved that we purchase the new book stacks from American Desk Co., seconded by
Seever - motion carried.
After discussion about caring for the carpet after being cleaned - Williams
asked that the librarian be permitted to purchase a heavy duty vacuum cleaner after
an all out attempt was made to get one donated.
There being no further business, the meeting was then adjourned.
NEXT meeting of the board will be December 2nd at 10 A.M. Respectfully su mitte
GEORGETOWN PUBLIC LIBRARY
SALARIES:
Libra rlan
Asst. Librarian
Librarian Asst.
*Librarian Asst./Part time
Custodian
Proposed Budget
September 1981 - August 1982
($734.02
+ $44.04)
$778.06 x 12 months
= $ 9,336.7k
/$3.75 +
.221 $3.97
hr x 35 hrs x 52 wks
= 7,235.40
($3.35 f
.20) $3.55
hr x 35 hrs x 52 wks
= 61,461,00
$3.55
hr (Approx. 5 hrs ^k)
= 1,000.00
($3^35 +
.20) $3.55
hr x 16 x 12 months
= 68\.68
TOTAL SALARIES: -------- $ 24,704.74
BOOKS $ 3^075,00
Telephone 300.00
Stonehaven Branch Lib. 120.00
Supplies 300.00
Travel 350.00
Audit 50.00
Utilities 1,200.00
TOTAL: --------------------------------------------- 0
* Librarian Asst./PT - Additional employee needed; not included
in 1980-81 Budget.
��^ PROGRESS REPORT
`�--
OF THE
CEORG[TO0N PUBLIC LIBRARY
Month Year
Circulation of the Georgetown Public Library
Circulation ofthe Branch Library at Stonehaven
Total Circulation
Circulation last month
Circulation one year ago
Books purchased
Total books added to the Library
Gifts and Memorials
Respectfully submitted^
Verne Philp#t
GEORGETOWN AREA PUBLIC LIBRARY
Financial Report
October, 1981
Cash Disbursements:
Salaries: V. Philpot- Monthly
$ 778.06
less WH $ 84.10 = $ 693.96
K. Brown - 146 hr @ 3.94 =
575.24
less WH 51.80 = 523.44
D. Jaeger - 148 hr @ 3.55 =
525.40
less WH 46.20 = 479.20
S. Norris - 16 hr @ 3.55 =
56.80
-------------- = 56.80
TOTALS:
$1,935.50
$182.10
$
1,753.40
IRS: (First National Bank)
$
182.10
$
1,935.50
Books: American (Econo Clad) Serv.
$
235.53
Better Books
281.48
Brodart, Inc.
459.67
B.O.M.
14.21
Hendrick -Long Pub. Co.
228.07
Better Books (Dup. pay. -Will
request
281.48
return of last payment)
TOTAL:
.$1,500.44
$
1,500.44
Periodicals: American Library Assoc.
$
32..00
Popular Electronics
39.00
TOTAL:
$ 71:00
$
71.00
$1,571.00
Operating Expense: General Telephone $
21.46
City of Georgetown (util)
100.00
TOTAL:
$
121.46
Other: Stonehaven Branch Library
$
30.00
Texas American Ind.
104.44
TOTAL:
$
134.44
TOTAL DISBURSEMENTS:
$
3,762.84
Balance 9-30-81 Balance: $
6,384.69
Deposits: City of G'tn (reg)
2,508.33
City of G'tn (util)
100.00
United Fund
2,000.00
TOTAL:
$ 10,993.02
Less Disbursements:
3,762.84
10-31-81 Bank Balance:
$
7,230.18
Book Balance 9-30-81 $ 2,791.07
Deposits: City 256.25
United Fund 2,000.00
TOTAL: $ 5,047.32
Less Disbursements: 1,571.44
BALANCE BOOK MONIES 10-31-81 $ 3,475.88
BALANCE OPERATING FUNDS 10-31-81 5 3,754.30
GEORGETOWN AREA 'UBLIC LIBRARY
Librarian Financial Report
October, 1981
Account # 00-0002341
Gifts and Memorials:
Balance 9-30-$ 1 $��
Deposits (G s M)
Petty Cash^
Total Monies:
Less Disbursements: . p
Balance /0-31.0 1 $ •
Interest Transfer (Grant Acct. ) I30,031 40FS
Made available to be used for equipment, such as stacks, etc.)
(Use to be determined by Board.)
Balance g-3a-8/ $ ..!r
Interest Transferred
Total Monies $ 3 5 02
Less Disbursement Q
Total Interest Balance /A-,3t-y/ $��
TOTAL BALANCE Account /#00-0002341 $ /a 0 At-/r 17
7�C i. iy 7:�C:Ci: ii7•t i'CXC :C:C ��C:� :� iC iC ��C :�C 9�C :�C :C iC tii iCi: iCi: �Y
Fines: (Petty Cash)
Balance 9 3t,-pl $ D
Fines
Total Fine Monies
Less Disbursements:
Dep. to Gifts & Mem.$ -y
Books
Supplies �'--r $ , p�
TOTAL Disbursements J
Balance /D- 3/-,f /
TOTAL MONIES AVAILABLE: /p 31-$J