Loading...
HomeMy WebLinkAbout1017202512450700031Georgetown Public Library P.O. Box 428 Georgetown, Texas 78626 MEMORANDUM TO ALL BOARD MEMBERS February 14, 1986 FROM: J. PARKER MCCOLLOUGH Dear Board Members: Last Tuesday night we presented our plans for the new building to the City Council. After the Council heard from myself, Bill Hidell and Monty Nitcholas, the city's investment adviser, they passed the ordinance calling for the bond election on April 5, 1986. Since we have such a short time to sell our project to the public, it is important that we begin publicizing this as soon as possible. Accordingly, I have scheduled a press conference for 9:30 A.M. on Tuesday, the 18th, at the Library. Bill Hidell will be here, and I would ask that you attend, if at all possible, as we really need to get behind this and get the ball rolling. 'We will also have a short meeting to coordinate future publicity. jpm/kb 1% I Georgetown Public Library y P.O. Box 428 Georgetown, Texas 78626 MEMORANDUM DATE: February 19, 1986 TO: ALL LIBRARY BOARD MEMBERS FROM: J. PARKER MCCOLLOUGH RE: SPECIAL MEETING We will have a special meeting next Tuesday, February 25, 1986 at 11:00 A.M. to coordinate publicity for the Bond campaign. An Architect's representative will also be present, and will have a model on display. 40 jpm/kb IJ , I� I March 15, 1986 Bear Linda, I visited recently with Barbara Novodny and Nancy Tucker at the Gingerbread House Day Care center. They were appreciative of the letter from Friends of the Library, and though they had not had much time to think about the matters it brought up, they were receptive to my follow- up visit. They appreciated the packet of information and book lists. Their center is small - 44 children now - and they plan to keep it that way. They said some parents prefer that their children not leave the center for field trips, but that of the several opportunities for trips, the library would be high on their list. Nancy has brought a group to the library before, and she did her own story at that time. The ladies agreed that day care centers would each need to have a separate time for visits to the library. They had had experience with overcrowded conditions and were aware that any groups for story- telling needed to be small. They each expressed a desire to be shown where things are in the library - to have a personal tour. (There is a time right after lunch when the children are resting each day, when a staff member could slip out to become acquainted with the library and the materials available.) They indicated that the summer would be a good time to bring a group, perhaps weekly, and that it might be made up of 4 to 5 year olds for story time - or maybe the oldeV ones weekly for a continuing story from a longer book. Some suggestions Barbara had for the future were: - Longer hours for the library - - An evening when daycare workers from all around could be given a tour of the library and materials - A bookmobile program - weekly - going to the centers. (Barbara said she would be glad to help in some way.) - Personal library cards for day care workers who lived out of the city. (Nancy lives in RR.) - Awareness of meetings of the Library Board or Friends of the Library. Barbara said she would enjoy attending a -meeting. - Someone to show the children where the different kinds of books are and how to find them. (The older kids.) overall, the ladies seemed quite pleased that the library people were interested in the children having better access to good library books. Their attitude was definitely positive and open. Georgetown Public Library P.O. Box 428 Georgetown, Texas 78626 MEMORANDUM DATE: March 20, 1981 TO: LIBRARY BOARD MEMBERS FROM: J. PARKER McCOLLOUGH, CHAIRMAN RE: SPECIAL MEETING There will be a short meeting next Thursday, March 27, at 11:00 A.M. to discuss the endorsements of the various organizations for the Bond Election. If you are unable to attend, please give me a call prior to the meeting, so that we may coordinate this information for publicity purposes. Thank you. j pm/kb INVENTORY OF LIBRARY EQUIPMENT - MAY 1986 Tables: Adult - 7 Chairs: Adult 24 Folding - 3 Jr. Area - 1 Junior 4 Easy Read Area - 1 Easy Read Area - 4 - 1 Double Display Easy - 6 stools Atlas Stand - 1 Step Stools - 15 Shelving - Children's Room: 13 units with 4 shelves - Junior Area: 11 units with 6 shelves 18 units double face with 3 shelves - Adult: 49 units with 6 shelves double faced 22 units with 6 shelves 7 units with 4 shelves - magazines 4 paperback stands - 1 new book display unit File Cabinets - 2 Dictionary Stands - 3 World Globe - 1 Lounge Chairs - 5 End Tables - 2 Coffee Table - 1 Typewriters with Stands - 3 Adding Machine Micro -fiche Reader Canon Copier - 1 Card Catalogs - 1 Adult, I Children Audio -Visual- 2 16mm projectors, 1 slide projector/record player, 1 record playor, 1 projection screen L Georgetown Public Library P.O. Box 428 Georgetown, Texas 7e626 MEMORANDUM DATE: June 11, 1986 TO: ALL LIBRARY BOARD MEMBERS FROM: J. PARKER MCCOLLOUGH, CHAIRMAN RE: ORGANIZATIONAL STRUCTURE & BUDGET There will be a Special Board Meeting on Tuesday, June 17, 1986 at 11:00 A.M. The purpose of the meeting is to discuss organiza- tional structure and budget requests. ipm/kb Georgetown Public Library ' P.O. Box 428 Georgetown, Texas 78626 MEMORANDUM TO: Library Board Members, Bob Gaylor and Hartley Sappington FROM: J. Parker Mccollough, President DATE: January 9, 1987 You will find enclosed a list of suggested questions to cover with each applicant. I would like for us to meet at 5:30 p.m. on Tuesday evening to review these questions and anyother questions that you feel we should include. The schedule for the interviews are as follows: Tuesday, January 13, 1987 Wednesday, January 14, 1987 6:00 Scheer Duer 7:00 Lam Romo 8:00 Hill Watts Beth Little indicated that she had taken a job with the City of Carrollton and would be unavailable. I was able to contact Mr. Romo and he agreed to appear as the sixth candidate. Interviews will take in the conference room on the second floor of First National Bank Building. I look forward to seeing each of you there. JPM M E M 0 R A N D U M DATE. May 20, 1987 TO: Don Burrell Jack Gregoire Judy Doer Travis McLain FROM: 9a ey Sappington - Director of Community Services SUBJECT: Verification of Committee Information Attached are two reports concerning GeorgetownCommittee Membership that I have received from Pat _Caballero, City Secretary, requesting that the information listed be check for corrections and/or additions. Please check your respective committee and provide Pat with any information that may be needed. ltage N?. ! 05/15/87 CITY OF GEORGETOWN COMMITTEE MANAGEMENT SYSTEM ACTIVE MEMBERS COMMITTEE SORT - ADDRESS LISTING f NAME ** Airport Advisory Board ADDRESS Jim Caskey 869-6653 Committee Page No. 2 05/15487 CITY OF GEORGETOWN COMMITTEE MANAGEMENT SYSTEM ACTIVE MEMBERS COMMITTEE SORT - ADDRESS LISTING HOME WORK ADDRESS PHONE PHONE Joe Sargert ** Municipal Judge Parker McCollough 863-4576 1•* Parks and Recreation Committee Patricia Atkins Page No. 1 05/18/87 CITY OF GEORGETOWN COMMITTEE MEMBER MANAGEMENT SYSTEM No ACTIVE MEMBERS COMMITTEE SORT - APPOINTMENT LISTING NAME ** Airport Advisory Board FIRST SECOND FIRST TERM TERM APPOINTED EXPIRES EXPIRES Jim Caskey 04/28/87 04/28/89 / I James Dreager 05/27/86 04/09/88 1 / Don Hennings 04/28/87 04/28/89 1 / Claire A. Jackson 04/28/87 04/28/89 Chairman: Marbert Moore 05/27/86 04/09/88 1 1 ** Board of Adjustments Fran Carlson 04/14/87 03/10/90 Patricia S. Eason (P&Z) 04/14/87 03/11/90 William Johnston (P&Z) 04/14/87 03/11/89 Barton Levy 04/28/87 04/28/88 Thad Putnam 04/10/87 03/10/89 1 / ** Board of Adjustments (Alternate) Sterling C. Crim 04/14/87 Armistead Davis (P&Z) 04/14/87 Jim Greer 04/14/87 * Electrical Examiners Board Phillips S. Baker Chairman: Stanley Bland Allen Burrow Ronald L. Chappell Calvin Jones Bill Mott ** Historic Preservation Committee Kathy Corbett Fred Ford Harry Gold Bob Hogberg Clare Mashburn Bill Stubblefield Chairman: David Voelter Sharon Webb ** Hospital Authority Joanne Allen Chairman: C. A. Forbes Jo Ann Ford Delia Gutierrez Marjorie Johnson 09/23/86 03/31/89 / / 10/08/85 03/31/87 03/31/89 04/28/87 03/28/88 1 / 09/23/86 03/31/89 / / 04/09/85 04/09/87 03/30/90 04/09/85 04/09/87 03/30/90 11/13/84 11/13/87 09/23/86 12/31/89 12/17/86 12/17/89 1 I 11/13/84 11/13/87 1 / 12/12/85 12/13/88 11/15/82 11/15/85 11/15/88 11/15/82 11/15/85 11/15/88 11/13/84 11/13/87 / / 04/09/85 04/09/87 04/28/90 04/09/85 04/09/87 04/28/89 04/09/85. 04/09/87 04/28/90 04/09/85 04/09/87 04/28/89 CITY OF GEORGETOWN w COMMITTEE MEMBER MANAGEMENT SYSTEM ACTIVE MEMBERS COMMITTEE SORT - APPOINTMENT LISTING FIRST SECOND ■ FIRST TERM TERM NAME APPOINTED EXPIRES EXPIRES ** Housing Authority Jeff W. Bullard 06/24/86 03/13/87 03/11/89 Rawleigh S. Elliott 06/24/86 03/13/87 03/11/89 Chairman: Roger Givens 09/09/84 03/13/86 03/11/88 Sheila Garaza Klabanski 09/09/85 03/13/86 03/11/88 Joe Sargert 04/09/85 03/12/87 03/13/88 ** Library Board Nancy Benold 12/11/84 12/11/87 / I Winfred H. Bonner ' .12/ 1 1 /81/ 12/ 1 1 /8(r'3 / / Linda J. Davis 01/14/86 12/11/843 Marjorie M. Herbert 02/12/85 12/11/88 / I Chairman: Parker McCollough 01/23/84 12/11/8� ,7 Gwen Morrison 12/11/84 12/11/87 I 1 Nancy Snead 04/09/85 12/11/88' Dorian Sullivan 12/14/84 12/14/87 Marjorie Youngman . 12/11/84 12/11/87 Municipal Judge Parker McCollough 05/21/84 04/21/86 04/21/88 * Parks and Recreation Committee Patricia Jane Atkins 04/28/87 04/28/90 Rex Hawes 05/27/86 04/09/89 / I Linda Morrow 05/27/86 04/11/89 Don Puska 04/24 /87 04/24/90 1 1 Doyle Sebesta 04/28/87 04/28/90 Marilyn Stearms 04/28/87 04/28/90 Red A. Youngman 04/28/87 04/28/90 ** Planning and Zoning Comniission Armistead F. Davis 04/14/87 03/10/88 Patricia S. Eason 04/10/87 03/10/90- Karen W. Gilbert 04/14/87 03/10/90 Chairman: William T. Johnston 03/11/86 03/11/89 Wayne Meadows 03/11/86 03/11/89 F. L. Tonn 04/14/87 03/10/88 Henry Vasquez 04/10/87 03/10/90 ** Traffic, Parking and Safety Committee L. Kathleen Donaho 06/24/86 04/09/89 Morton King 04/09/86 04/09/88 I / Sharon McCarty 04/09/85 04/09/87 Robert McEver 04/09/85 04/09/87 Donald Paull 06/24/86 04/09/88 John Roth 01/14/86 04/09/86 04/09/89 Ir rman: Clark Thurmond 04/09/85 04/09/87 Lois Vasquez 04/09/85 04/09/88 Martha A. Voelter 06/24/87 04/09/89 / I Rae Wheeler 04/09/85 04/09/87 / / TEXAS STATE LIBRARY LORENZO DE ZAVALA STATE ARCHIVES AND LIBRARY BUILDING `4 BOX 12927, AUSTIN, TEXAS 78711 Texas State Library William D. Gooch and Archives Commission Director and Librarian September 7, 1987 Dear Library Director: This letter serves as the official notification that your library has been accredited as a fully qualified member of the Texas Library System for State Fiscal Year 1988 (September 1, 1987 through August 31, 1988). Population estimates from June 1984, as compiled by the U.S. Department of Commerce, Bureau of the Census, were used as the bases for figuring populations served by public libraries. Next year we will use either these same figures or later population estimates from the same source, if one is available which includes all incorporated cities, as well as all counties in the State. Since the population base is constantly changing, you need to ensure that your library's growth keeps pace with the changing population. Assistance in iden- tifying population projections is available from your city or county planning department or from your Regional Planning Council. Texas library systems have received $7,871,947 in fiscal year 1988. Of this amount, $2,568,965 or 33% of the total, will be from federal Library Services and Construction Act Title I funds. If your library does not currently have a lay representative, it is important that the library's governing body appoint a lay representative whose term will be for two years. Rule 1.112, Advisory Council Election, reads as follows: "The governing body of each member library shall biennially elect or appoint a lay representative for the purpose of electing council members...." Please notify your system coordinator of the name and address of your lay represen- tative, who will be representing your community's point of view at all system business and planning meetings. The Texas State Library and Archives Commission and the Texas State Library staff congratulate you on your library's qualification for system membership. If our office may be of assistance to you in any way, please do not hesitate to contact me. Sincerely, Raymond Hitt, Director Library Development Division cc: system coordinator RN:bc BC1.I/FULLQUAL AN EQUAL OPPORTUNITY EMPLOYER Administration (512) 463-5460 Information Services (512) 463-5455 Administrative Services (512) 463-5474 Library Development (512) 463-5465 Archives (512)463-5480 Local Records (512)463-5478 Data Processing (512)463-5481 Records Management (512)454-2705 Blind and Physically Handicapped (512) 463-5458 M E M Q R A N D U HATE. October 20, 1987 TO: Parker McCullough, Chairman -Library Hoard FROM: Joan icing and Marvin Lackey SUBJECT: Georgetown City Council Committee In accordance with City policy your committee is requested to submit its annual report for the City's records. Please provide information regarding the work of your committee according to the outline attached and return to the City Secretary's office no later than November 30, 1987. Also please be sure that all your members are aware of the Ethics Ordinance adopted by the City Council. It requires that all _members o City appointed committees, boards and commissions (as well as elected officials and City employees) abide by the provisions of the Texas Open Meetings Act, Open Records Act and Conflict of Interest Statutes. The ordinance also provides that all of us be informed of our legal responsibilities under these laws. Enclosed is a list of members of all standing City committees showing the elates of each member's term. As you are aware, the City policy is to encourage the widest possible citizen participation in City government. To promote that aim., persons who have served two consecutive terms on one committee may not be reappointed, until the lapse of a term. However, they are eligible for appointment to another committee, board or commission. When a. vacancy is anticipated on your committee, the Mayor and Council will welcome nominations by your committee (on forms available from the City Secretary) of suggested new members. Any citizen may also make a nomination - either of others or himself. Vacancies on committees are announced 30 days before appointments are made at a Council Meeting and in the press. Please be sure that all members of your committee are familiar with this process of nominations and rotation of terms. The City of Georgetown benefits greatly from the contributions of it's citizens. The City Council and the City Staff very much appreciate the efforts, interest and time each of you commits to the service of our community, This year, in addition to this written report, the City Council will be asking each committee chairman and chosen representative to came to a City Council meeting to discuss theworkof your committee and to plan for an effective accomplishment of its goals. You will be contacted about a specific date. Thank you for your work and for your committee's annual report;. x RED Y CONNOR AND thWILOUGH, P.C. CITY OF GEORGETOWN COMMITTEE MEMBER MANAGEMENT SYSTEM ACTIVE MEMBERS COMMITTEE SORT - APPOINTMENT LISTING NAME ** Advisory Charter Review Committee Donna Stump (ex officio) Gwen Sherman (ex officio) Joan King (ex officio) Joanne Allen Henry Bracamontez Bob Brown Bill Connor Emil Malinovsky Ramona Navarette Gertrude Satterfield Chairman: Judi Shanklin Wiggy Shell Ann Clarke Snell Paulette Taylor Charles E. Thrash ** Airport Advisory Board Jim Caskey Paul T. Dabney Chairman: James Dreager Don Hennings Claire A. Jackson ** Board of Adjustments Fran Carlson Patricia S. Eason (P&Z) Chairman: Barton Levy Wayne Meadows (P&Z) Thad Putnam ** Board of Adjustments (Alternate) Sterling C. Crim Armistead Davis (P&Z) Jim Greer ** Century Plan Steering Committee Phil Baker Chairman: Jim Colbert Pat Crowley Tim Kennedy Jeanne Mosier Rex Titsworth FIRST SECOND FIRST TERM TERM APPOINTED EXPIRES EXPIRES 07/28/87 07/28/87 07/28/87 07/28/87 07/28/87 07/28/87 07/28/87 07/28/87 07/28/87 07/28/87 07/28/87 07/28/87 07/28/87 07/28/87 07/28/87 04/28/87 04/28/89 09/28/87 04/09/88 05/27/86 04/09/88 04/28/87 04/28/89 04/28/87 04/28/89 04/14/87 03/31/89 04/14/87 03/10/89 04/28/87 03/31/88 04/14/87 03/31/89 04/10/87 03/31/88 04/14/87 03/31/90 04/14/87 03/31/88 04 / 14 /8 7 03 /31 /90 05/26/87 05/26/87 05/26/87 05/26/87 05/26/87 05/26/87 ** Electrical Examiners Board Phillips S. Baker Chairman: Stanley Bland Allen Burrow Ronald L. Chappell Calvin Jones Bill Mott ** Historic Preservation Committee Kathy Corbett Fred Ford Harry Gold Bob Hogberg Clare Mashburn Bill Stubblefield Chairman: David Voelter Sharon Webb * Hospital Authority Joanne Allen Chairman: C. A. Forbes Jo Ann Ford Delia Gutierrez Marjorie Johnson 09/23/86 03/31/89 10/08/85 03/31/87 03/31/89 04/28/87 03/28/88 09/23/86 03/31/89 04/09/85 04/09/87 03/30/90 04/09/85 04/09/87 03/30/90 11/13/84 11/13/87 09/23/86 12/31/89 12/17/86 12/17/89 11/13/84 11/13/87 12/12/85 12/13/88 11/15/82 11/15/85 11/15/88 11/15/82 11/15/85 11/15/88 11/13/84 11/13/87 04/09/85 04/09/87 04/28/90 04/09/85 04/09/87 04/28/89 04/09/85 04/09/87 04/28/90 04/09/85 04/09/87 04/28/89 Housing Authority Jeff W. Bullard 06/24/86 03/13/87 03/11/89 Chairman: Rawleigh S. Elliott 06/24/86 03/13/87 03/11/89 Ed Evans 08/11/87 03/11/88 Sheila Garaza Klabanski 09/09/85 03/13/86 03/11/88 Joe (Resigned) Saegert 04/09/85 03/12/87 03/13/88 ^* Library Board r VI —Nancy Benold c 12j11/84 12/11/87 % —Winfred H. Bonner 12/11/84 1i-/I-1"/87 1241Ci191 Linda J. Davis 01/14/86 12/11/88 Marjorie M. Herbert 02/12/85 12/11/88 /I Chairman. -,Parker McCollough Morrison 01/23/84 12/11/87 12/fI(q_� --Gwen 12/11/84 12/11/87 Nancy Snead 04/09/85 12/11/88 r� 1 1- Dorian Sullivan 12/14/84 12/14/87 12//0 ! ';'?--Marjorie Youngman 12/11/84 12/11/87 r' Municipal Judge Parker McCollough 05/21/84 04/21/86 04/21/88 * Parks and Recreation Committee Patricia Jane Atkins 04/28/87 04/28/90 Rex Hawes 05/27/86 04/09/89 Linda Morrow 05/27/86 04/11/89 Don Puska 04/28/87 04/24/90 Doyle Sebesta 04/28/87 04/28/90 Marilyn Stearms 04/28/87 04/28/90 Henry Valdez 04/28/85 04/28/86 05/09/89 Chairman: Leigh Watson 04/09/84 04/09/88 Red A. Youngman 04/28/87 04/28/90 ** Planning and Zoning Commission Armistead F. Davis 04/14/87 03/10/88 Patricia S. Eason 04/10/87 03/31/90 Karen W. Gilbert 04/14/87 03/10/90 Chairman: William T. Johnston 03/11/86 03/11/89 Wayne Meadows 03/11/86 03/10/89 Ferdinand L. Tonn 04/14/87 03/10/88 Henry Vasquez 04/14/87 03/10/90 ** Subdivision Regulation Advisory Jimmy Coffman 09/28/87 Patricia S. Eason 10/20/87 Bill Johnston 09/28/87 Mike McMaster 09/28/87 Chairman: Barbara Pearce 09/28/87 Bob Schrawger 09/28/87 Dale Shanklin 09/28/87 ** Tourism Development Board Ramona Anderson 09/08/87 09/08/88 Larry Bingham 09/08/87 09/08/88 Karen Dormois 09/08/87 09/08/89 Rick Eason 09/08/87 09/08/90 Tim Kennedy 09/08/87 09108/89 Juanema Keys 09/08/87 09/08/90 Sharon McCarty 09/08/87 09/08/89 Chairman: Gwen Morrison 09/08/87 09/08/90 —* Traffic, Parking and Safety Committee Chairman: L. Kathleen Donaho 06/24/86 04/09/89 Morton King 04/09/86 04/09/88 John L. Kuhn 06/24/86 04/09/89 Robert McEver 04/09/85 04/09/87 04/09/90 Donald Paull 06/24/86 04/09/88 Chairman: John Roth 01/14/86 04/09/86 04/09/89 Lois Vasquez 04/09/85 04/09/88 Martha A. Voelter 06/24/87 04/09/89 Rae Wheeler 04/09/85 04/09/87 04/09/90 < S. M E M O R A III 'D U M TO: Jim Colbert Mayor FROM: Judy Duet• Library Services Director DATE: November 3.3, 2987 SUBJECT: Library Board. Appointme.r'Its As you may be aware, 6 of 9 Library Board members have 41--erm3 expiring in December. According tc, c t.y t_)rdinance the boar=1 should.consist of 9 members with 3 year staggered terms, in order to re-establish the proper sta,;geri.ng ? would ~espYctfLti.ly suggest that 3 members be appointee; or re -appointed for 2 year - terms , and 3 for 3 year terms. This. will enable us t,--, get Dac:', to 3 year staggered terms nett. year. Attached is a list of the members whooe t.ezarjs acre Ef;t. i7:irg. In order to ensure some continuity, Z o c� -,_ ._ vl �t.�t"� i,t_-�!� that SorT2e Cii tl.eSe. members could be persuaded to accepts re-appc.intments. I. I —III I can provide any further informati.,-q7 please. don' L hesitatE to loll 1 me. cc Hartley Sappington Director for Community Services Parker McCo i l ougli Library Board Preside-!nt. LIBRARY BOARD MEMBERS WITH EXPIRING TERMS* MEMBER, APPOINTMENT DATE TERM EXPIRES Nancy Benold 12/11/84 12/11/87 Winfred H. Bonner 12/11/84 12/11/87 Parker McCullough 1/23/84 12/11/87 Gwen Morrison 12/11/84 12/11/87 Dorian Sullivan 12/14/84 12/14/87 Marjorie Youngman 12/11/84 12/11/87 *From list provided by former city secretary I M E M 0 R A N D U M TO: Mayor and Members of City Council FROM: Leta F. Willoughby, City Secretary DATE: December 21, 1987 SUBJECT: Library Board Terms As you are aware, the previous listing of Library Board members' terms showed six board members having terms expiring in December of 1987. After Library Services Director Judy Duer's discussion with the Library Board and subsequent researching of the Council minutes, we have discovered that actually three members were reappointed last December. The corrected list of Library Board members and the dates that their terms expire follows. The following list also reflects the appointments made at the December 15, 1987 Council meeting. Member Term Expires Nancy Benold 12/90* Winfred H. Bonner 12/89* Linda J. Davis 12/88 Marjorie M. Herbert 12/88 Parker McCullough 12/89* Marcus Pritchett 12/90 Nancy Snead 12/88 Dorian Sullivan 12/89* Marjorie Youngman 12/90* *Serving second terms If you have any questions regarding this matter, please contact me. Thank you! xc: Bob Gaylor, City Manager Judy Duer, Library Services Directorv/ Hartley Sappington, Director for Community Services Name Nancy Benold (Vice Pres.) Winfred Bonner Linda Davis Marjorie Herbert J. Parker McCollough Chairman Marcus Pritchett (Treas.) Nancy Snead Dorian Sullivan (Sec.) Marjorie Youngman LIBRARY BOARD MEMBERS 1988 Address 0 MEMORANDUM TO: FROM: RE: "COMMUNITY OF OPPORTUNITY" March 29, 1988 P.11SO0,11"I The next scheduled meeting of the Georgetown Public Library **- Board will be held on Tuesday, April 5, 1988 at 12:00 noon in the Board Meeting Room at the Library. jpm/kb cc: Bob Gaylor Hartley Sappington Public Notice I, Judith A. Duer, Director of Library Services, do hereby certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Georgetown, Texas, on the �'R-Tbday of LXakx-Jkj 1988 at 1 "00 o'clock 13. M. Judith A. Duer Director of Library Services GEORGEToWN PUBLIC LIBRARY 808 MARTIN LUTIVER KING GEORGETOWN,TX 78626 PHONE 512/863-3168 GEORGETOWN PUBLIC LIBRARY LANDSCAPE DESIGN PLhNNING COMMI`rTEE L.A. Youngman, Chairman Robin hallett Morton King Viiayland Kidd Linda Davis, Liaison Don Schmidt, President, Nen's Garden Club (Aug. 9 meeting) This committee met Aug. 9, 16 and 23, 1988 This report reflects progress in developing a recommended design for the courtyard landscaping, for presentation to the Library Board. First, however, these priority recommendations were deemed pertinent, although they pertain to areas outside the actual courtyard: - ;xposed ai"gregate concrete, tinted concrete, or similar solid "fill-in" should replace the original loose aggregate between the building xull and the walkway. (Some such solution, we understand, is being implemented.) - The Indian Hawthorne shrubs bordering the parking lot have already suffered heat and/or physical structural damage l from parked automobiles. Ne feel the preferable remedy is the addition of concrete car -stops to be placed on the pavement about 2 or 3 feet in front of the curb. This would, we think, be much cheaper than relocating the many plants outward from the parking lot, and should not significantly diminish convenience or safety in car parking and maneuvering. Additional ly,action should be taken to locate and activate the sprinkler system supplying these plants. Our primary task, courtyard landscape design planning, recognizes several dominant considerations: low maintenance; utility as a place for limited outdoor activities; avoidance of creating attraction for use as a play area for youngsters; protection for the large windows; compatibility with our new library building; and probable limited funding availability. 2 On -site inspections, deliberations and discussions have resulted in a plan generally characterized as follows: 1. One yaupon holly shrub would be used as a primary planting in each of six "window area triangles." Complementing the yaupons would be plantings of dwarf Burford holly, dwarf yaupon holly, and/or dwarf Indian Hawthorne. Liriope, or other ground cover-, or plain bark mulch would extend out to a metal edging set 1 to 2 ft. away from the sharp wall corners. This long planting area, while protecting the windows, will provide a pleasing backdrop to the courtyard and a pleasant view from indoors. Existing sprinkler heads in each ",,iindow corner" will require checking and may require head changes. 2. The drainage swale traversing the courtyard (NE, to SIN) will require some reshaping to assure a minimum 2f� slope; there exists at least one "pooling area's now. Existing grass turf is to remain. 3. Along the eastern row of existing crepe myrtles it is recommended that one of these plants be relocated, to allow access from the walkway to a small'bench area. This would be a paved area with several benches and perhaps a planted border of dwarf shrubs and ground plants. Also, it is felt that perhaps a plaque of historic significance or some other appropriate object such as a sculpture.(perhaps mounted on a native stone `slab) would enhance this area. The removed crepe myrtle (plus another one':) can be used near, but so as not to interfere with use of, the bookdrop to make that area more attractive. A detailed plan and specification sheet is being drawn. From this, a budget can be developed for the proposed landscaping. The committee envisions that the board, if it approves, could then solicit bids for the project, as funds become available, either for segments or, preferably, for the entire package. cc: committee members prepared by T. Wayland Kidd Library board members 8/24/88 GEOR "COMMUNITY OF OPPORTVNITY" GEORGETOWN PUBLIC LIBRARY Library Board Meeting - "Tuesday, September 6, 1988, 12:00 noon Members present. Marcus Pritchett, Winfred Banner, Parker McCollough, Dorian Sullivan, Nancy Snead, Judy -Duerr Old Business. 1 Discussion on status of Indian Hawthorne bordering the parking lot was tabled until sprinkler system has had sufficient time to show improvement in condition of plants. Landscape Design Committee will have a more definite plan in approximately one month. 2. Judy hopes to have meeting with Dynix this coming Friday to complete contract. 3. Judy requested that we :recommend to Council the Bibliofile Catalog Production System. Moved and seconded. Motion passed unanimously. 4 Discussion concerning MacArthur Library Video Classics Project was tabled. New Business: 1. Due to a complaint about noise in the library, Judy and the staff are making a concerted effort to beep noise level down. 2. Barbara Eeever is planning an organizational meeting on Sept. 20th for a "Reading Aloud Society." Meeting adjourned at 1 00 PI. NEXT MEETING WILL BE `f ESDAY, OCTOBER 4, 1988 AT 12:00 NOON IN THE LIBRARY Respectfully submitted, Dorian Sullivan, Secretary ds/kb GEORG TOWN PUBLIC LIBRARY 808 MARTIN LU' `HER KING GEORGETOWN,` "X 78626 PHONE 512/863. I68 TEXAS STATE LIBRARY LORENZO DE ZAVALA STATE ARCHIVES AND LIBRARY BUILDING Zni e,,� BOX 12927, AUSTIN, TEXAS 78711 r4 -z. Texas State Library William D. Gooch and Archives Commission Director and Librarian October 12, 1988 Dear Library Director: This letter serves as the official notification that your library has been accredited as a fully qualified member of the Texas Library System for State Fiscal Year 1989 (September 1, 1988 through August 31, 1989). Population estimates from June 1984 (issued July 1986), as compiled by the U.S. Department of Commerce, Bureau of the Census, were used as the bases for assigning the population served by each public library. Next year we will use the July 1986 population estimates from the same source. Since the population base is constantly changing, you need to ensure that your library's growth keeps pace with the changing population. Assistance in identifying population projections is available from your city or county planning department or from your Regional Planning Council. Texas library systems have received $7,924,607 in fiscal year 1989. Of this amount, $2,488,850 or 31% of the total, will be from federal Library Services and Construction Act Title I funds. If your library does not currently have a lay representative, it is important that the library's governing body appoint a lay representative whose term will be for two years. Rule 1.112, Advisory Council Election, reads as follows: "The governing body of each member library shall biennially elect or appoint a lay representative for the purpose of electing council members...." Please notify your system coordinator of the name and address of your lay represen- tative, who will be representing your community's point of view at system business and planning meetings. The Texas State Library and Archives Commission and the Texas State Library staff congratulate you on your library's qualification for system membership. This year we are issuing certificates to the fully qualified members of the Texas Library System. If our office may be of assistance to you in any way, please do not hesitate to contact me. Sincerely, Lisa deGruyter, Manager Library Systems and Networks Library Development Division cc: System Coordinator LdG:bc BC1.1/FULLQUAL AN EQUAL OPPORTUNITY EMPLOYER Administration (512)463-5460 Information Services (512) 463-5455 Administrative Services (512) 463-5474 Library Development (512)463-5465 Archives (512)463-5480 Local Records (512)463-5478 Data Processing (512) 463-5481 Records Management (512)454-2705 Blind and Physically Handicapped (512)463-5458 TEXAS STATE LIBRARY LORENZO DE ZAVALA STATE ARCHIVES AND LIBRARY BUILDING .•�* E BOX 12927, AUSTIN, TEXAS 78711 .�. s Texas State Library and Archives Commission t'+ 1 TO: Public Library Directors FROM: Edward Seidenberg, Director Library Development Division DATE: October 12, 1988 SUBJECT: Publicity Ideas for System Members Congratulations on qualifying for membership in the is of great importance to your library patrons, your State Library. It deserves recognition. r ^: fY �o William D. Gooch Director and Librarian Texas Library System! This regional system, and the Enclosed are some suggestions for promoting the significance of your system membership and a sample press release you may use as a starting point for your own release. You may want to contact your system office to get more details on how they use system funds to improve library service throughout the region. We welcome your comments on these materials, as well as on the certificate, and would be interested in sharing your ideas with other libraries. Enclosures CHEFY89-1:SysCerts AN EQUAL OPPORTUNITY EMPLOYER Administration (512) 463-5460 Information Services (512) 463-5455 Administrative Services (512)463-5474 Library Development (512)463-5465 Archives (512) 463-6480 Local Records (512) 463-5478 Data Processing (512)463-5481 Records Management (512)454-2705 Blind and Physically Handicapped (512) 463-5458 M E M O R A N D U M TO: Library Board Members FROM: Judy Duer Library Services Director DATE: November 2, 1988 SUBJECT: December Board Meeting Please note in your minutes that the December Board meeting has been changed to December 13th since I will be in Provo, UT learning all about administering our new computer system on the regular Board Meet- ing date. I know that December is a bad time for everyone, but I hope most of you will be able to attend since we do have some business we need to conduct, and I will probably be dying to tell you all about the trip. (Also I will provide Christmas goodies as a further incentive.) See you then if not before!