HomeMy WebLinkAboutMinutes_LAB_07.01.1986GEORGETOWN AREA PUBLIC LIBRARY
Library Board Meeting - July 1, 1986 at 11:00 A.M.
Members Present: Marjorie Youngman, Marjorie Herbert, Verne Philpot,
Gwen Morrison, Dorian Sullivan, Nancy Benold,
Parker McCollough
Architects Present: Bill Hidell & Greg H.
City Manager: Bob Gaylor
Old Business: Ccntinued discussion of Library becoming a department
of the city. What can city do for us now?:
1. Accounting Services - Accts. payable will have access to banking accts.
2. Payroll - will have to conform to city's time system.
3. Purchasing - would be of benefit (cost of supplies).
4. Possibility of sharing custodial services in new facility with
Police Dept. and Municipal courts.
Dorian moved that we remain a separate entity from city with some administrative
help. Marjorie Herbert seconded and motion passed.
Bob Gaylor suggested that Board nominate a sub -committee for transition:
Marjorie Herbert (Chairman), Gwen Morrison and Nancy Snead.
Bob Gaylor brought a current Personnel Policy for City of Georgetown. Board
may use this policy if we so ch000se.
Budget should have been in by June 20th. Therefore, need to have budget in
by next Tuesday.
Should be receiving bond proceeds by lst week in July. City will manage this
money. Barbara Rainey will handle this.
New Business: Gwen suggested that the Board invite staff to meet with us before
one of the Board Meetings. Staff will need basic course on computers. Parker
suggested Mrs. Philpot check on courses available and come back to the Board with
cost proposal.
Marjorie Herbert moved that Board vote to procure computer through IBM or TCS
or some gift, if possible. If not through a gift.' then purchase with bond money.
Motion passed. Gwen Morrision is to check with IBM & Nancy Snead with TCS.
Marjorie Herbert also moved to institute a user fee for non-residents by
Sept. 1, 1986 and use school lunch program guidelines for exemption of low income
families. Those over 70 yrs. would also be exempt. Motion passed.
Board voted to set a limit of $1,550,000 for building, furnishings, site
development and automation (four computer terminals).
Meeting adjourned at 1:00 P.M.
NEXT MEETING TUESDAY, AUGUST 5, 1986 AT 11:00 A.M.
Respectfully submitted,
ds/kb Dorian Sullivan, Secretary