HomeMy WebLinkAboutMinutes_LAB_03.07.1989GEOR
"COMMUNITY OF OPPOR TUNFrY"
GEORGETOWN PUBLIC LIBRARY
Library Board Meeting _ Tuesday, March 7, 1989, 12:00 noon
Members present; Marcus Pritchett, Marjorie Youngman, Nancy Snead,
Nancy Benold, Judy Duer
City rep. Hartley Sappington
Old Business:
1.. Unable to approve previous minutes due to lack of quorum.
New Business;
I.. Discussed Annual Report to City Council - 1988
2. A draft of letter reminding City Council of reimbursement
for IBM 36 computer that now is in the Police Dept. will
be written by treasurer, Marcus Pritchett, for the April
Board meeting. Letter will be sent after discussion at
April meeting,
3. Discussed questionnaire regarding committees sent to us from
City Council. Board members will respond individually to these
proposals. Consensus of Board members present was to delete
#4 proposal dealing with number of Board members. We grant to
retain our nine -member status.
4. Discussed change of Registered Agent to Secretary of State.
5. CTLS report given by Marjorie Youngman.
6. Consensus of Board members is to authorize book sale at
May Fair under name of Friends of Library.
7. Judy presented her .report.
Meeting adjourned.
Respectfully submitted,
Nancy Benold
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'ORGE'rOWN PUBLIC LIBRARY 808 MARTIN LUTHER DING GEORGETOWN,TX 7 626 PHONE 5 / 6 - I6
M E M O R A N D U M
TO: All City Boards, Commissions and Committees
FROM: Leta F. Willoughby, City J'
DATE: March 7, 1989
SUBJECT: Questionnaire Regarding Committees
For some time now a Council Sub -Committee has been reviewing some proposed
changes to the basic committee ordinance with regard to terms of office,
number of members, etc. The sub -committee felt that the committees
ordinance needed to be standardized to help with the committee management
system. Proposed changes were presented to the entire City Council recently
and it was the Council's recommendation have the boards and committees
review these proposed changes and send their comments back to the Council.
Suggested changes are as follows:
1. Terms of Office: Set terms of office for all members of all boards and
committees at three years (3), except for committees with statutory
Urequirements.
2. Terms of office for all members of all boards and committees will begin
their term on January lst and end on December 31st of a prescribed year.
Appointments will be made at the first meeting in December of each by the
City Council. (Members whose terms expire during this year will have their
terms extended until December.)
3. Any person who is appointed to fill an unexpired term of office, if he/
she fills 1/2 or less than a full term, he/she is entitled to re -appointment
to two full terms of office. If a person completes more than 1/2 an
expired term of office, that will be considered his/her first term.
4. Boards, committees and commissions membership will be set at five (5)
members, unless statutory requirements differ.
5. The third Tuesday of January will become a standing meeting for the City
Council to recognize all outgoing members, introduce new members, hear
annual reports from boards and committees and complete yearly ethics review.
Please remember that these are only proposals. We need your input and look
forward to hearing back from you.
If you have any questions, please do not hesitate to call me.
Thank you!!