HomeMy WebLinkAboutMinutes_LAB_09.04.1990GEORGETOWN PUBLIC LIBRARY
Library Board meeting: Sept ,) 1990, 12:00 noor)
'resent: Marjorie rM YoungmanNaricy BenoldbertHorickMary Beth,
Huba , Jean-Marie e Mende , Marcus Pritchett, Judi Shanklin, Amelia
Washington, ton, Mary Pat Mc-Lraughliri Hartley Sapp u-rclton (late
arrival i
O i d Business:
,he minutes of the July 3. ' p meeting were approved. iMoved b i
# .Horrick rrd t,Yaungm n, N.Beriold & MB i-uba abstained.). Also
rioted that. the memo froin the Aug.Aug.7 meeting had been received...
2. Louise White will handle the framing, etc, of ire .peavy%a
picture. However the Board discussed that we swat retain the
right to determine when, how, & trues long e display artwork in or:r
collection, and therefore we need an ter- aii policy. The as-
committee (R.Horick & A.Washingtori) will continue work on.
determining a policy, and further discussion of t r s. eavy'
picture will be tabled'until a policy is developed.
New Business:
;gig _ he t ibrary Services Director's monthly report was discussed.
.
First it was noted that although the new lens on the ae.:r_rrit #
camera is resulting in a rrtrraiier picture of people, it is covering
a larger area; aril the p i teare could be enlarged if necessary.
Tl-ie hazardous candition in the rear of the bu idir g was lose
stanes and no steps-, but this has been corrected.
Although the flow va ve for the /C system has riot been c trdot,er
regularly by A-l. it is apparently working row.
€ ire budget; was approved by City Council as submitted. but the
staff terminal was not reinstated.
Note: H. Sappington arrived.
We will receive an estimate on replacing the Uninterrupted
Power System as well as repairing it
The shelves are in tf•re part now. and will be arranged try, MPMcLaughlin when received,
GEORGETOWN PUBLIC LIBRARY 808 NIAR`1"IN LUTHER KING GE ))I2GETOWN,T 78626 PHONE 12/863.3168
Library Board Meeting, page two
Sept. 4, '90
3. Monthly Report, continued
M.Youngman noted that some library personnel attended CTLS
workshops; the summer reading program was successfull; and there
will be a display of Endangered Species materials.
Other items not in the report but discussed by MP McLaughlin
include:
a) Our CTLS book budget has been decreased to 45% from 50%
due to an increase in our population;
b)Mary Pat will be holding College Community Forums on the
Bicential of our Constitution;
c)The security panel system does not work. It may cost
$500 a piece to repair them, and they are no longer made by 3M, so
we may even need a new system. We will obtain an estimate to
repair or replace.
d)The City's list of our Board members & expiration dates
of terms was corrected as follows:
N.Benold Dec.'90 (Final term)
M.Youngman Dec.'90 (Final term)
M.Pritchett Dec.'90
N.Snead Dec.'91 (Final term)
R.Horick Dec.'91
MB Huba Dec.'91
J.Mendez Dec.'92
3.Shanklin Dec.'92
A.Washington Dec.'92
e)Finally, a patron had requested we order the San Antonio
newspaper, but it was explained to him the limited funds
available. He may write to that newspaper and suggest they donate
a subscription to our Library.
4. T.C.L.I.S. will have a regional meeting at SW University, and
money is needed for refreshments. R.R.Library has donated $150.
It was noted that the "Friends" still have money, but these are
not our funds to use. H.Sappington indicated that our Library can
donate funds from the Gifts & Memorials fund.
Nominations for representatives to the National Conference are
needed, and may be in one of the following areas: Library
Professionals, Supporters, Officials, or general public. So far
R.Horrick is our only nomination from this area.
Note: At 12:50 we presented a card to Mary Pat welcoming her to our
Library, and a card to Peg Honeycut thanking her for a job well
done. Then R.Horrick and N.Benold left.
5. Marcus brought -up treasury business. First, the Jan.b minutes
indicate that the Board will pay the monthy bill for the security
cameras, but Marcus has a bill for approximately three months
which has not been paid. Marcus moved that we approve payment of
this bill, and all subsequent monthly bills for the cameras. (2nd
by MB Huba). The motion was approved.
A CD for $6,799 at NCNB had matured, and as it was not an
automatic renewal CD, the money was gust "sitting"v not earning
any interest. Marcus therefore renewed the CD. J.Shanklin moved
that we approve this action. (2nd by MB Huba). The motion was
approved. The next CD (approximately $40,000) will come due in
November. It is a 7-yr.CD! We will need to discuss investment
alternatives before that time.
Library Baord Meeting, page three
Sept.4, '90
6. There is a CTLS orientation & meeting Sept.25 at the Georgetown
Community Center. By Sept.21 we need to submit the name of a
representative (and alternate/proxy), or we will not have a vote.
Currently N.Snead is the rep, but she may not be able to attend
all of the meetings. MYoungman can not vote, as she is on the
Advisory Council. However, the other Board members indicated that
the CTLS meetings were held during there work hours, so N.Snead
was reappointed as our rep.
9. A draft of the reciprocal borrowing agreement with R.R.Library
was distributed, and has also been sent to our City Attorney.
Howver it was noted by the Board that a clause should be added
which indicates patrons must abide by the rules of the Library
being used, including fines & penalties. As this is still only a
draft and has not yet been approved by the City Attorney, no
official action can be taken yet by the Board. It was noted that
R.R. intends on sending the agreement to their City Council by the
middle of this month.
Note: J.Shanklin left at 1:20.
8. The past Treasurer of the Friends of the Library has contacted
Mary Pat, and indicated that she still has the bank records, but
would like to be relieved of this responsibility. To assist in
reorganizing this group, each Board member should prepare a list
of five individuals who would be interested in being in the
Friends. This list should be brought to the next Board meeting,
or brought to Mary Pat before that time if possible.
9. Hartley had discussed with Mary Pat the need for a policy for
long range planning & collection development, as requested by Bob
Hart, prior to spending our book funds. Mary Pat has suggested
that in order to first determine what role the Library needs to
play in the community, and what the needs are to meet those roles,
we have an information meeting for the public to determine the
publics' opinion. The Board would actually have to develop the
policy. This must be discussed and acted upon.
10. Additional T.C.L.I.S business was discussed, but 3.Mendez left
at 1:30, thereby effectively ending the meeting as there was no
longer a quorum. The next Board meeting will be Tuesday, Oct.2,
12:00 noon in the Library Board Room.
Respectfully submitted,
Str��d-
Je)/n-Marie ez
Sretary