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HomeMy WebLinkAboutMinutes_LAB_02.05.1991GEOR "COMMUNITY OF OPPORTUNITY" t R ETOWN PUBLIC LIBRARYBOARD February try, I99 Library Board Room @ 12:00 noon Present; Nancy SneadiChairperson, Robert Hrari -, M ryB th Hr. ba, Orton King, Jean-Marie Mendez, ,radix Shankli , i"rWmi Spencef t ryPat McLaughlin Absent: Claude Proctor, & Amelia Washington Business: I .The newly appointed € ar members,, Morton Kingn `'omi Spence, were introduced. Claude Proctorthe third newly appointed lard member, was absent. The By-Lawstoy- Library Board of Trustees were distributed. 2.Marton King movedthat Article .. Section l of the By -Laws regarding _the meeting time be amended as follows: "The regular m anthly meeting h l be held an the second Tuesday of each mouth in the Library." Robert Horrick seconded the mcatirrni, and the motion passed unanimously. It was noted that Claude Proctor may only be able to attend evening meetings, and as the meetings will will be held at noon, a new Board member may have to be appointed in C.Prrr for "s Place. The next Board wresting (March IC) may be at the B ryCr a ° Country Club, as a guest of past -Board member Marcus Pritchett. lrr v r,� this will have to be confirmed with M.I r�it h tt, and notice will be sent to each Board member on the next agenda. 3.Robert Horkin saved that the minutes of the ari.P, ?l Board meeting be approved as submitted. Judi Ctran l in seconded the motion, and the motion passed unanimously. +G ORGt'I"t)WN PUBLIC LIBRARY 808 MARTIN LUTHER SING GEORGETOWN,TX 78626 PHONE 51 1 63-316 | L GEORGETOWN PUBLIC LIBRARY BOARD February 05, 1990 page two 4.Elections of officers were as Office Nominee _____________ ----------------- follows: Nominated By ----------- Chairperson Nancy Snead R.Horrick Vice-chairp"n. Mary Beth Huba F7.Horrick Secretary Tomi Spence MB.Huba Treasurer Judi ShankIin MB.Huba All officers were elected unanimously. Seconded By M.King M.King R.Horrick R.||orrick 5.A representative (Joy) from the City Employees Benefits Committee requested that all City employees, including non-residents of the City of Georgetown, be given free use of the Library. Currently a $15 non-resident fee is charged to those who are not residents or property owners in the City of Georgetown. Much discussion followed. Per Joy, it is estimated that currently $26 of a resident's real estate tax goes to the Library. Also, there are approximately 165 City employees, and it is estimated that half of these may live outside the City limits' The City would not be paying any fee for these non-residents' However, this free use of the Library would be part of the over-all benefits package to employees. Also discussed was the effect this may have if other groups, such as employees of other large businesses in Georgetown, were to request a waiver of the non-resident fee: a precedent may be set' To date this fiscal year (Oct."90 through Jan.`91), $3,460 has been collected in non-resident fees: therefore it is expected that total non-resident fees for a Year are just over $10,0(]0. Finally, it was noted that the Round Rock Library would need to at least be informed of this change due to the Reciprocal Borrowing Agreement between the two Libraries. Morton King moved the the Library Board recommend to the City that no non-resident fee be required of full-time employees of the City, and that no restrictions be placed on such borrower's cards, to be effective on the date approved by the City Council. Robert Horrick seconded the motion. The motion passed with four in favor, two opposed (3.Mendez & MB.Huba dissenting). 6.Before leaving the meeting (1:05), R.Horrick brought -up that new residents have trouble proving residency. It was noted that various forms of prove may be used, such as a Driver's license, a closing statement* e lease, or even a utility deposit. GEORGETOWN PUBLIC LIBRARY BOARD February 05, 1991 page three 7.Two gifts ($15 & $25) were made to the Gifts D. Memorials funds for the acquisition of Texana books. Morton King moved that the acquisition of these books be approved. Judi Shanklin seconded the motion, and the motion passed unaunamimously. 8.a)It was noted that there is a water drip on the north side outer wall which is turning the building black at that spot: MaryPat should request that the drain be extended there. Also, sweeping the entry -way should be attended to. Currently the cleaning of the Library is done part-time by a City employee. This employee also supervises evening meetings to be sure that no books° etc. are taken after Library hours. However, as of March 1, the City will be contacting with HMR for cleaning service. As the gates in the Library will not be repaired this year by the City, Library employees hours will have to be shifted to supervise evening meetings. (Estimated cost to repair gates $500- $1,000). This is a current problem which should be resolved now for the benefit of the employees. Morton King moved that the Library Board pay to have the gates repaired now, and that reimbursement be requested from the City in the next fiscal budget. Jean Mendez seconded the motion, and the motion passed unanimously. b)The building is cable -ready, but the out -side conduit has been filled in with concrete' The cable service can connect an aerial line, assuming the City approves. Judi Shanhlin mowed that we approve the use of the aerial line connection. M.King seconded the motion, which passed unanimously. c)It was noted that Brenda Miller -Clark will return to full-time employment in July. d)It was also noted the CTLS Union catalog will aid patrons in determining the Round Fock Library holdings, which will be beneficial in light of the Reciprocal Borrowing Agreement. e)The Friends of the Library executive committee will have e meeting Monday,Feb.11 @ 7:30p.m. in the Library. It was also noted that Feb.13 is Legislative Day, which is a day in which we may make Legislators aware of Library funding needs. GEORGETOWN PUBLIC LIBRARY BOARD February 05, 1990 page four 9.Keith Brown from the Williamson County Art Guild has approached MaryPat requesting that the Art Guild display artwork in the Library. The Art Guild displays artwork in the Round Rock Library with no formal agreement., and we would like for them to handle our Library artwork displays. The need for a simple policy has frequently been discussed by the Board, expressly needing revolving displays, not permanent displays. However, liability is still an issue, and a release agreement approved by the City attorney would be required. Morton King moved that the Board approve a policy of having rotating art works, in suitable locations as determined by the Director, in cooperation with the Williamson County Art Guild, who will be responsible for selecting and displaying art work in ways which do not damage Library property, and for obtaining the signature of each artist on a waiver of liability which has been approved by the City Attorney. The Library Board and Library Director has the authority to refuse to display any artwork. MB.Huba seconded the motion, and the motion was approved unanimously. 10.We still need an alternative representative on the Central Texas Library System. The meeting was adjourned at 2:00. Respectfully submitted: J n-Marie S. Mendez S cretary . I,, = -, 0 Revised 10/84 I BY-LAWS FOR LIBRARY BOARD OF TRUSTEES GEORGETOWN AREA PUBLIC LIBRARY ARTICLE I NAME AND OBJECT The Name of this organization is Georgetown Area Public Library. The object is to act as trustees for, and administer the affairs of the Library in conjunction with the City of Georgetown, and according to the policies for governing the Library. ARTICLE II MEMBERSHIP Section 1. Number of Members The active Library Board shall consist of nine voting members, including the Mayor or his representative. Ex-officio members include the City Attorney, Librarian, Southwestern Memorial Librarian, and the President of the Friends of the Library. Ex-officio members do not vote nor hold office. Section 2. Selection of Board The Mayor appoints all board members, including himselT or his representative with the approval of the City Council. The Mayor, on recommendation of the Board, may appoint ex-officio members, called honorary members. Section 3. Term of Office Trustees serve for a three-year term beginning January 1, and may be reappointed to one additional term (3 years). The Mayor, in his discretion, may appoint a person who has previously served on the Board. A trustee who misses three consecutive meetings without adequate excuse or prior notification shall be deemed to have resigned his position on the Board; and the Board, with confirmation by the City Council, will appoint a new trustee to finish out the term. Section 4. Tenure The nine members shall be divided into three groups. Places of three members shall be vacated at the expiration of the first year, and the same applies for three each successive year. ARTICLE III OFFICERS OF THE BOARD Section 1. Titles of Elective Officers The elective officers are Chairperson, Vice-Chairpersonip Secretary, and Treasurer. These officers are elected among the members of the Board. �y-Laws for Library Board'of Trustees Page 2 ARTICLE III Contkd Section 2. Election Date The officers are elected at the January meeting each year. Section 3. Duties of Officers The Chairperson presides at all meetings, and performs all other duties pertaining to the office. The Vice -Chairperson, in the absence of the Chairperson, performs all duties of the office, and shall succeed in office of Chairperson in case of vacancy. The Secretary keeps record of proceedings of all meetings, and has custody of all records and papers of the Board. The Secretary shall notify each member of the next meeting. The Treasurer shall receive all money, receipts and disbursements, pays bills accumulated upon approval of the Board, and is subject to audit whenever requested by the Board or City Council. ARTICLE IV. COMMITTEES Special committees for the study and investigation of special problems may be appointed by the Chairperson; such committees to serve until completion of the work for which they are appointed. ARTICLE V MEETINGS Section 1. Meeting Time The regular monthly meeting shall be held on the -first Wednazday of 0 each month in the Library. Section 2. Special Meetings Special meetings may be called by the Chairperson whenever necessary for transaction of business stated in call. Section 3. Quorum Five members constitute a quorum. A quorum is not sufficient, however, for major expenditures ($10,000+), building programs, or administrative personnel changes. These situations requite all members present and voting. ARTICLE VI BUDGET The Librarian and Trustees shall work carefully within the framework of the budget plans with best service for the Library in mind. The budget is to be submitted to the City Council for approval. ARTICLE VII AMENDMENTS These By -Laws may be amended at any regular monthly meeting of the Board with a quorum present, provided the amendment was stated at the previous regular meeting. Revised 10/84 PATRON USAGE CIRCULATION CURRENT MONTH PREVIOUS MONTH YEAR AGO BOOKS DONATED PURCHASED TOTAL INCREASED REGISTRATION GEORGETOWN PUBLIC LIBRARY JANUARY 1991 MONTHLY USAGE 5,603 RECIPROCAL 15 CITY RESIDENTS 145 NON -CITY RESIDENTS 44 TOTAL REGISTERED 204 NON-RESIDENT RENEWALS 37 k YEAR TO DATE 20,395 41,606 N/A N/A 127 1,118 1,245 15 434 122 571 110 RECEIPTS FINES, ROOM RENTALS $781.25 $3921.75 NON-RESIDENT FEES $1075.00 $3460.00 CHILDREN'S PROGRAM ATTENDANCE 371 2617 PROGRAMS 17 N/A BOOKS ON CASSETTE DONATED 2 N/A PURCHASED 25 N/A TOTAL INCREASED 27 90