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HomeMy WebLinkAboutMinutes_LAB_03.19.1991PUBLICGEORGETOWN : ` " BOARD March 19, 1991i r m LibraryBoard Room Present: Nancy Snead (presiding), Morton King, Jean-Marie Mendez, Judi Shanklin, Tomi Spence, Mary Beth Huba, MaryPat McLaughlin. Absent: Robert Horick, Amelia Washington. 1. Minutes of the February 5, 1991 meeting were approved as corrected. 2. The Board noted the letter of resignation from Claude Proctor. 3. Discussion of the By -Laws for the Library Board was tabled. Nancy Snead appointed a subcommittee to revise the by-laws, consisting of herself, Jean-Marie Mendez, and Mary Beth Huba. 4. Jean-Marie Mendez moved to accept the Library/Meeting Room and Board Room Policy as amended, subject to any changes of a minor nature suggested by the City Attorney or Director of Community Services. Mary Beth Huba seconded the motion, which passed unanimously. Note: Judi Shanklin left at 1:15. 5. Mary Beth Huba moved to allow the recommendation of a committee (consisting of Morton King, Nancy Snead, Mary Beth Huba and Tomi Spence) on the Century Plan be given to the City Council. Morton King seconded the motion, which passed 4 - 1 with Jean-Marie Mendez dissenting. Note: Jean-Marie Mendez left at 1:30. 6. Nancy Snead moved for acceptance of the committee's recommendations on the Century Plan as set forth by Morton King. Mary Beth Huba seconded the motion, which was approved unanimously. The meeting was adjourned at 1:40 p.m. Respectfully submitted: Tomi Spence Secretary y. 'u N.� t , t t CLAUDE 0. PROCTOR 1712 McCoy Place F E>: Georgetown, TX 7862 8 3-7082 February 18, 1991 Re; Georgetown Public Library Board Mayer Bill Connor City of Georgetown Georgetown TX 78626 Bear a onnorW Please accept my resignation from the Georgetown Public Library Board effective immediately. Unfortunately, the noon schedule for board meetings is not compatible with my work schedule and out-of-town office location. when I volunteered to work on this committee, I did it with a great sense of personal interest and desire to contribute something to the welfare of Georgetown. Of coarse, I am disappointed that I will not be able to serve at this time. Please call on me in the future if I can assist yo nd Georgetown in some ether capacity. inc IY yours, Maude o. roctor City Ordinance Members: The officers of the Board shall be a Chairman, Vice Chairman, Secretary and Treasurer who shall be.... Officers shall be voting members of the Board. Pur Doseand Duties. ...'The Library Advisory Board is authorized: (l) To seek funds thro,agh grants from agencies and fund-raising events; all such funds ''received shall be forwarded to the City and are subject, following recommendations from the Advisory Board, to budgeting review and approval. (2) To bi responsible for and expend those funds carried over from the previous Board of Trustees. ... By -Laws for Library Advisory Board Change 'trustee' to ' member' ARTICLE II Section 1. The Library Advisory Board shall consist of nine voting members, with the Director of Library Services serving as ex officio member i=-ithout vote. SEction 2. Members of the Board shall be recommended by the Mayor and approved by the City Council. Section 3. Change 2nd sentence beginning t'The Mayor..tt to read A former member may be real)pointed-after being off the Board for a minimum of two years. ARTICLE III Section 1. Change second sentence to read: All officers shall be voting members of the Board. Section 3. Change last sentence to read: Duties of the Treasurer shall include: To maintain records of all funds received; to transfait- pis to the._ City as required ty Ordinance; to be responsible for funds carried over from the former Board of Trustees, investing and disbursing them as directed by the Advisory Board; to be subject to audit when requested by the Board or by the City Council. ARTICLE V. Section 3. A quorum for the transactionof business shall consist of five members; except that far expenditures of $10,000 and above, building programs, or administrative personnel changes the affirmative vote of six members shall be required. Meeting Room Policies Rules for Use, first sentence Change to: City and Library sponsored functions shall have priority on the use of Library facilities. Other reservations will be mEde on a first -come, first -served basis. Third sentence, add in the middle: ...considered confirmed until and unless, within five working days, a representative... 3. Develop Blue Hole and other areas along the river corridors. Policy V. The City -will take appropriate steps to have a self-sustaining economy. Potential Objectives: None Provided. II. EDUCATION Education policies generally define desirable relationships between the City Government and Georgetown Independent School District, Southwestern University, and child/day care entities. Accomplishments: Completed and issued re..ommendations of the Mayc.r's Drug Task Force and D.A.R.E. Program are being used in the schools. Supported .:ze GISD/Southwestern Partnership program. Policy I. The City will encourage and cooperzte with public and private entities to promote diverse and comprehensive educational opportunities. Potential Objectives: 1. Promote greater educational use of the City Library. Support continuing education and self education through library materials and facilities. Provide materials on topics of. interest; upgrade collection to be responsive to 'citizen's interest and contain timely materials and information. Perform collection development analysis on all non-fiction areas of the collection. Provide space and meeting facilities for IT7 free or tow -cost continuing education workshops and classes. Sponsor educational programs throul�h the library. 2. Interconnect tht. available materials of the public library with that of Round Rock Library and Southwestern University. 3. Expand the hou.-s of operation of the Public Library to meet needs of the public, spe 4fi"I y-4ar-t-opening-on Frida"nd-S-rt�uirday,--fo -hoiidays' k az. �rl owr Ci �� �G�y r flx tic U L Kc. �c . cztc c ��t a tt (j 1 Recomrpended Century Plan Revisions/Page 6 4. Improve access 'o thepollectionsby adding computerized magazine index. Speed access to infor-ration by adding materials in a variety of formats. Add a video collection of cla.>sics and education videos4t,,,yQ tlt4-4 10,14 -i4r- 5. Establish a pro.. -Tram in conjunction with Southwestern University education students to provide after -school homeworkF,.ssistance. 6. Continue the cooperative program with education studen% provide story hour programs in the,childrees department. Investigate the expansion of this program onto cable television:3"'a 7. Implement the D.A.R.E. Program into the R.th grade .of G.I.S.D. 8. Seek to. establish a "signing program'" for children who may be endangered or threatened by providing signing for homes. 9. Support the G.I.S.D./Southwestern University Partnership Program. 10. Work with the Literacy Program by providing space available and seek to expand the program to target City employees. 11. Support the "at risk" youth programs and integrate the library, police department and the Mayor's Drug Task Force, and G.IS.D. into a cooperative program. 12. Encourage the development of learning centers in conjunction with day care. t Suggestions regarding the Boards recommendations on Century Plan= .- . The draft has objectives for the Library mixed up among others regarding cooperation between groups. Below, the Library objectives are grouped together, with a few possible changes and additions, followed by the others. (Additions are shown by underlining.) r-l.Promote greater educational use of the_City Library. Support continuing education through Library materials and facilities. Provide space and meeting facilities for 'community groups and low-cost or free workshops and classes. Sponsor educational programs through the Library. Provide materials on topics of interest in response to citizens' requests, upgrading collect- ions with timely information. Conduct collection development analyses on all non-fiction collections.: ;- 2.(old 3 revised) Expand hours Library is open to meet the needs of the public as revealed in patron preference surveys and as funding becomes available. �Pnn> Encourage increased use of Library materials and programs lly by those age, ethnic and other population segments now making little.use*of its resources. - 4-Improve access to Library collections by adding computerized magazine index. Speed access to information by adding materials in a variety of formats. .(new but incorporating parts of old 6) Develop in the i rary audiovisual equipment, materials and programs to support continuing.education,.'including aa2 uisition of increased reading skills by persons o azf— iy age who need them for economic and personal success in the modern world.'. ,_-6.(old 2) Interconnect the available materials of the Library with those of the Round Rock and Southwestern libraries. �-- ?.(old 6)Continue cooperation with Southwestem University students to provide story hour programs in the Library's children depart- ment- . In"vestigate expansion of the story hours onto cable television. , 8.(old 5)Establish a program in conjunction with Southwestern, University education students to provide after -school homework assistance at the Library. 9.(old 10)Work frith the Literacy Program by providing space available, and seek to expand the program to target City employees. L-10.(old 11) Support the flat risk" youth programs and integrate the Library, Police Department, Mayor's Drug Task Force and G.I.S.D. into a cooperative program. page-2 ' ll.(old 7) Implement the D.A.R.E. Program into theifth garde of G.I.S.D. 12.(old8) Seek to establish a "signing programt' for children who'may be endangered or threatened by providing signing for homes. 13.(old 9) Support the G.I.S.D./Southwestern University Partnership Program. 14-(old 12) Encourage the deVelopment of learning centers in conjunction with day care.