HomeMy WebLinkAboutMinutes_LAB_09.14.1993GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD
September 14, 1993 1: 00 P.M.
Library Board Room
Present: Jean Marie Mendez, Tomi Spence, Martin Beeman, Robert
Horick, Morton King, Pat Ball, Mary Beth Huba (arrived at 1:08), Tresa
Long, Mary Pat McLaughlin
Absent: Rhonda McCollough
The meeting was called to order at 1:05 p.m. by Robert Horick.
1. Morton King moved that the minutes of the July meeting be
approved as mailed. There was not a quorum for the August meeting, so
no minutes were kept. Pat Ball seconded the motion, which passed
unanimously.
2. Mary flat informed the Board that Nancy Snead has asked to be
replaced as CTLS Lay Representative Alternate because of other demands
on her time.
(Note: Mary Beth Huba arrived at 1: 08 p.m.)
Morton King moved to recommend Jean Marie Mendez as Alternate,
seconded by Robert Horick and passed unanimously.
3. Mark Herrick of the Georgetown Parent Education Project
attended the meeting to answer any questions concerning, the Project's
proposal to work in partnership with the Library to provide parent
education programs in November. Jean Mendez moved to approve the
Proposal (deleting the line in Action # 2 which reads "A book list,
totaling less than $300, is attached.") and recommend to the 501(c)(3)
Board to approve funding for a collection of books and materials on
parent education. Martin Beeman seconded the motion which passed
unanimously.
4. Morton King made a motion to set the meetings for the new
Board (when new members are appointed in January) at 6:30 p.m. on the
second Monday of the month, and that the Mayor and City Council be
informed of this time change so that it may be communicated to all
persons interested in joining the Board. The motion was seconded by
Martin Beeman and passed unanimously. Mary Pat asked that the Board
send a letter to the Mayor and City Council informing them of the
change in meeting time.
Morton King moved that this Board meet at noon (rather than
1:00 p.m.) on the second Tuesday of the month for the remainder of
this year. Pat Ball seconded the motion, which passed unanimously.
5. The Board reviewed the Library Card Registration Procedure
prepared by the staff to define terms and further clarify the existing
policy, and approved it with one change. The first sentence in the
"Introductory/Visitors Card paragraph will have the term "new users"
replaced with the words "non residents". No vote was required on this
issue as it does not change the existing policy. Tomi Spence formally
commended Lee Sparks for her hard work on this project.
page 2 of 2
6. The Board was informed that the City Council will vote
tonight on the first reading of. the Budget.
7. Tomi Spence distributed copies of the Summary of the Library
Director Evaluation to Board members and Mary Pat. She will send a
copy to Hartley Sappington. Last year Hartley met with Mary Pat and
two Board members to discuss the evaluation. Mary Beth will contact
him to find out if he wants to do the same thing this year.
8. Mary Pat explained that the Evaluation of Library Services
was compiled by staff members based on their experience with and
feelings about services supplied by the Library.
9. The Board discussed the possibility that it would be helpful
to have Library staff members on the Long Range Planning Committee to
provide input and information from the point of view of the staff.
Morton King moved that the staff be requested to designate two staff
members to the Long Range Planning Committee. The motion was seconded
by Martin Beeman and passed unanimously.
10. The Board reviewed the Reciprocal Borrowing Agreement
between the Round Rock and Georgetown Public Libraries. Jean Mendez
made a motion to continue the Reciprocal Borrowing Agreement, seconded
by Bob Horick and passed unanimously.
11. After some discussion, the issue of the Advisory Board job
description was passed on to be dealt with at some later date.
12. In answer to a question from Jean Mendez, Mary Pat explained
that the prices listed by the books on the Gift Fund Expenditures
sheet are retail prices and do not account for the varying discounts
the library receives on purchases. A sentence explaining this will be
added to the sheet, but the Board will not require the staff member
compiling the list to figure and include the discount prices. Morton
King moved to accept the gift fund expenditures. The motion was
seconded by Bob Horick and passed unanimously.
18. Mary Pat has copies of the Final Report of the Texas State
Library five year plan, Access Texas: Partnerships for Libraries, and
will provide one to any member interested in seeing it.
Robert Horick moved to adjourn the meeting at 2:15 p.m.,
seconded by Martin Beeman and passed unanimously.
Respectfully submitted,
J'6-r�' 4 � --_
Tomi Spence
Secretary
REPORT ON BUDGET PROCESS -- AS OF AUGUST 6, 1993.
After 2 rounds of cuts and negotiations, the base budget has
remained stable and the new items currently left in the Library
Budget are:
CUSTOMER SERVICE PACKAGE: 2 of the 3 positions remain, including
1 Library Assistant and 1 Page.
LIBRARY MATERIAL PACKAGE: $4,000 of the $8,000 requested.
BOOK CARTS: $700
TYPEWRITER: $600
Public hearing dates have not been set, but should be in August.
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MONTHLY REPORT
LIBRARY SERVICES DIRECTOR
JULY 1993
i
The sprinkler system was apparently damaged during tree planting.
Repairs have been requested.
ADMINISTRATION
Lee Sparks was Acting Director from July 8--26 during the Director's
absence.
PERSONNEL
The staff participated in a session on Service Improvement Process
of the Program review conducted by CTLS and the Texas State Library
consultants.
Bradley Klepac and La Toya Parker, the two students from the Summer
Youth and Employment Training Program will finish their session on
August 5. They have both been exceptional workers, providing
dedicated and careful help for the staff.
The End of Summer Reading Party drew 200 enthusiastic children and
parents July 29. Performing Arts Studio, Scott Magic Company and
Sunshine Generation provided entertainment. Teen Volunteers and
volunteer mothers prepared 400 peanut butter & jelly sandwiches
along with other refreshments donated by local merchants. Drawings
were held for prizes also donated by local merchants and banks_
300 children received reading certificates signed by Mayor Good,
after reading 6972 books in June and July. A total of 2201
children attended the two months of programs.
FRIENDS OF THE LIBRARY
The Friends Summer Reading Tee-shirt sales increased after an end -
of -summer sale.
REPORT ON RECIPROCAL BORROWING AGREEMENT
GEORGETOWN PUBLIC LIBRARY AND ROUND ROCK PUBLIC LIBRARY
FY 1992/93
The staff recommends continuation of the reciprocal borrowing
agreement.
Circulation for 1992/93 will probably double that for 1991/92
for both Libraries.
Staff has reported that procedures are running smoothly. This
year we will require patrons pick-up renewal slip from their
home library to insure continued eligibility.
Patrons have made positive comments about the policy.
Round Rock Director Dale Ricklifs reports no problems and that
Round Rock plans to continue.
Attached are sheets representing monthly totals of borrowers
and circulation.
Round Rock -Georgetown Reciprocal Borrowing Statistics, FY 92-93
RR use by GT patrons
GT use by RR patrons
No. users at GT by RR patrons
No. users at RR by GT patron
Notes
Monthly
Total
Month
Total
MonTotal
new' a s
new adds
Total
Month's
new adds
1140
123
2122
131
80
4
64
P�s
1217
77
2240
118
85
5
66
1295
78
2380
140
90
5
73
1367
73
2515
135
93
3
76
1445
78
2595
80
93
0
78
1564
119
2733
138
97
4
82
April
1596
32
2800
167
101
4 !`
86
4
May
1742
146
3029
129
100
-1
90
4
June
1844
102
3207
178
105
5
91
1
July
1897
53
3544
337
109
4
93
2
August
1979
82
3924
380
113
4
September
Totals
NOTES:
Round Rock -Georgetown Reciprocal Borrowing Statistics, FY 91-92
Month
RR use by GT patrons
GT use by RR patrons
No. users at GT by RR patrons
No. users at RR by GT patron
Notes
Total
Monthly
Total
Month
Total
Month's
new adds
Total
Month's
new adds
October
380
28
693
57
42
0
14
November
440
60
750
57
44
2
December
503
63
843
93
46
2
January
564
61
898
55
47
1
4
February
629
65
933
35
(50
1
1
tit^r^.h
672
43
1072
139
53
3
44
0
April
706
34
1w204
132
55
2 r47
3
May
753
47
1393
189
56
1
49
2
June
796
43
1587
194
66
10
51
2
July
903
107
1752
165
71
5
57
6
August
938
35
1875
123
73
2
61
4
September
1017
79
1991
116
76
Totals
1017
1
1991
76
NOTES: TOTAL GT USE BY RR PATRONS 1336 REPORTED
TO CTLS (SEPT. 91— AUG. 92). WE RECEIVED
$736 BONUS ! • RECIPROCAL
• t ! BORROWING COUNT.
GT PATRONS i OUT •!• BOOKS FROM••
�IURING THIS TIME.
Georgetown Public Library
P.O. Sox 428
Georgetown, Texas 78626
Round Rock -Georgetown Reciprocal Borrowing Statistics, FY 1991
RR use by GT patrons
GT use by RR patrons
No. users at GT by RR patrons
No, users at RR by GT patron
Notes
Total
Monthly
Total
Month
Total
Month's
new adds
Total
Month's
new adds
R�h
59
59
46
46
15
20
101
42
154
108
23
3
125
24
219
65
28
2
154
29
.258
39
29
1 f
1
241
87
328
70
30
4
3
283
42
394
66
34
1
1
kTc!als
304
21
483
89
35
1
1
332
28
539
56
39
4
1
352
20
636
97
42
0
352
636
42
32
NOTES: MUNIEL NELSON HAD 230 ON LIST
AS GEORGETOWN PATRON HAD TO
FIX #
GIFT FUNI
--Aug—ust
1993
CITY GIFT FUND
Weldon Hudson
(5.00)
$5.00
Ambrose EaEte,,
in memory of Frank Blackburn. ($20.00)
Ochn Henry Faulk''
Tinathy S. Hollister
in memory K Heather Banks. Q25.00)
"Dinosaur Fright''
"Sophie & Sarrfmy'e, sleepovev"
$13,95
The Bear under the Stairs''
$12,95
Law Firm of Lloyd, Gosselink, Fowler, Nevins
Matthews, P,C.
in memory of Heather Banks. ($200.001)
"The Cow Buzzed''
$14,89
"Dinosaurs at the Supermarket''
$IER'',
"Dinosauu Chase''
$ 15 0
"Dinosaur Dreams''
$12,95
"Dinosaur Dress Up''
"Dinosaur Garden
$12.95
"The finest Horse in Town''
"The Guy who was 5 minutes late''
"The Growing Story''
"I love you as much''
"Jameo in the House of Aunt Prudence''
"The Joke's on George''
$13.95
"Nana's Birthday Party''
0495
"Now everybody really hates me''
$1000
"Poinsettia and the Firefighter"
"Pup in School''
Whymin' Simon & the Mystery of the Cat''
"Seven loaves of Bread'''
$13,95
"Spider an the Floor''
$ 11
"There's only one Harris"
MIZE',
"Way out west lives a Coyote named Fiank''
Hartley Sappington,
in memory of Heather Banks. ($25,00)
"The seven & one half labors of Hercules''
"The fireplug is first base''
$1K95
"N-0 spells No!''
I B y R�ry Net,,,,a Stuil,,bl t,�f ie" d
in -miemory of Fr a nAk, f3l, �,,,,ickburrl,.
ea
50 C
r). or, e
Georgetown Parent Education Project
LIBRARY BOARD PROPOSAL
AUGUST 10, 1993
Mission "To provide educational, recreational and informational
Statement: materials, services, and programs to the patrons of the
Georgetown Public Library."
Action: By entering into a partnership in the following activities with
the Georgetown Independent School District, the Library Board
will meet the mandate of the Library's mission.
Education: "The City will encourage and cooperate with public and private
entities to promote diverse and comprehensive educational
opportunities."
Goal 3, B: "Develop In-depth collections and services in special interest
areas."
Action #1: Establish November as - Parents' Month at the Georgetown Public
Library in cooperation with GISD parent activities during the
month.
Action #2: Establish a collection of books and materials to be grouped
together during the month of November for quick, easy access
to patrons. (A book list, totaling less than $300, is attached.)
Facilities "The City will endeavor to increase the quality of life through
and Services: the upgrading of existing facilities and services to meet the
specific needs of the community."
Action: Grant a waiver to the meeting room policy to set aside each
Tuesday evening in November for parent education classes
sponsored by the GISD Parent Education Project. (If not
Tuesday, a night that best meets the needs of both agencies will
be sufficient.)
Recreation "The city shall encourage all citizens to actively participate in
and Culture: community -wide social, cultural, and recreational activities."
Action: By entering into this partnership, the Library Board takes a step
toward improving the quality of life of families; children; and
the community, while possibly widening Library's circulation
and circle of influence within the greater Georgetown area.
GEORGETOWN INDEPENDENT SCHOOL DISTRICT 1993-94 OFFICIAL SCHOOL CALENDAR
AUGUST
9 M T W T F 3
1 2 3 4 5 • 7
• • 10 11 12 13 14
I6 I 17 is It 20 21
22 23 24 26 20 27 26
2t 30 31
JANUARY
3
M
T
W
T
F
9
1
!
3
4
5
4
7
0
•
10
11
It
13
(14]
15
Is
t7
I
to
20
21
2t
23
24
26
20
17
to
to
SEPTEMBER
a M T W T F 3
t 2 3 4
6 [D 7 a • t0 11
t2 13 /4 is is it is
It 20 21 22 23 24 25
29 27 28 21 30
FEBRUARY
3 M T W T F 3
1 2 3 4 s
s 7 It a 10 it it
13 14 is to 17 to is
20 21 22 23 24 [25] 2e
27 is
Holiday
OTeacher inservlce/Sludent Handay
0 Teacher Preparation Days
+ Bad weather makeup days
[ ] End of six waste
., End of semester
FIRST DAY OF SCHOOL • AUGUST 30
LAST DAY OF SCHOOL • JUNG 2
REPORT CARPS ISSUED*
October 16. 1993
December 3, 1993
January 21. 1994
March 4, 1994
April 29. 1994
OCTOBER
3 M T W T F a
1 2
3 4 6 6 7 [a ]•
10 (D 12 13 14 15 to
IT 18 14 20 21 22 23
24 25 26 27 28 29 30
MARCH
a M T W T F 8
t 2 3 4 6
6 7 6 s 10 11 1 i2
13 14 15 11 17 to is
20 21 22 22 24 26 20
27 as 29 30 31
FIRST SEMESTER-
Aug. 30
- Jan.
14
(84 days)
SECOND SEMESTER «
Jan. 18
- June
2
(90 days)
First six weeks.
Aug. 30
- Oct.
3
(29 days)
Second six weeks.
Oct. 12
• Nov.
19
(28 days)
Third six weeks.
Nov. 22
• Jan.
14
(27 days)
Fourth six weeks.
Jan. 16
- Feb.
25
(20 days)
Fifth six weeks •
Feb. 26
• Apra
22
(33 days)
Sixth six weeks.
April 25
- Jule
2
(29 days)
NOVEMBER
S M T W T F E
0 2 3 4 6 6
i • 6 10 11 12 13
14 t6 is 17 to [it] 20
21 22 23 124 25 26 27
28 29 30
APRIL
8 M T W T F 3
El
3 t4 s o 7 6 a
10 11 it 13 14 is Is
I7 /s It 20 21 [22] 23
24 26 241 27 to IS 30
DECEMBER
3
M
T
W
T
F
9
i
2
3
4
6
•
7
6
6
/0
11
i2
13
14
15
IS
17
i•
t•
21
22
23
24
is
120
27
26
29
30
3t
126
MAY
3 M T W T F a
t 2 3 4 5 6 7
6 s 10 11 I2 13 14
t6 Is 17 Is to to 21
22 23 24 25 2• /2^7+� 26
Is 30 31 1 [a](3J 4
= �✓
STUDENT HOLIDAYS*
Labor Day • September 6
Thanksgiving • November 24. 25 d 28
Christmas • Dec. 20 - 31 (classes resume Jan. 3)
Spring Break - March 7. 11
Had weather makeup days • Alxl 1 & 4
(t NOT needed, these two days will be holldays.)
• August 23
Aug. 24, 25 d 28
Oct. 11, Nov. 1, Feb.14
Teacher Preparetlon Daits:
Aug. 27. Jan. 171. June 3
*May be "tamped" by working on August 23
BACCALAUREATE May 29, 1994
GRADUATION June 4, 1994
CHILD T)FW-T-OP-MENT RECOMMENDATIONS
Child and Adolescent Development by Kevin L. Seifert and Robert J. Hofthung
Child Development : Infancy through Adolescence by Alison Clarkc-Stewart, Susan Friedman - $47-95
The Preschool Years by Ellen Galinsky - $12.00 (paperback)
Adolescence and Youth by John Conger - $46.00
Child Behavior by Frances D. 11g, M.D. - $9.95
BEHAVIOR, DISCIPLINE RECO11' MENDA77ONS
Common Sense Discipline by Dr. Roger Allen - $4.95
When Your Child Drives You Crazy by Eda LeShan - $5.95
How to Stop the Battle with your Child by Don Fleming-$9.95
Confident Parenting by Dr. Mel Silberman
The Time -Out Solution by Lynn Clark-$10.95
OMDREN _WrM SPECIAL NEEDS
Learning Disabilities -A Family Affair by Betty B. Osman-$4.95
Smart but Feeling Dumb by Harold N. Levinson-10.95
Growing Up Proud by James E. Lindemann-$9.95
Growing up Gifted by Barbara Clark
A Parent's Guide to Anorexia and Bulimia by Katherine Byrne-$8.95
ADD -Attention Deficit Disorder by Glenn Hunsucker-$12.95
I Know I Can - I Think I Can by Susan Isaacs & Wendy Ritchey Ph.D.-$3.99
How to Raise Your Child's Self -Esteem by H. Clemcs-S5.95
The Psychology of Self -Esteem by Nathaniel Branden-$4.95
General
Raising Drug -Free Kids in a Drug Filled World by William Mack Perkins &I`tancy Mc.Murtries Perkins-$8.00
Young, Sober and Free by Shelly Marshall$9.00
401 Ways to Get Your Kids to Work on Homework by Bonnie Runyon McCollough & Susan Walker Monson
$8.95
Father's Almanac by S. Adams Sullivan-$16.00
Making It As A Stepparent by Claire Berman-$9.00
Stepmotherhood by Cherie Burs-$8.95
Step-byStepparenting by James D. Eckler-$7.95
Practical Parenting Tips for the School Age Years by Vicky L.ansky-$5.95
Georgetown Public Library Boards
TIME OF MEETING SURVEY
The Director and seven of nine members returned question-
naires. Rleqardinq the best time to meet for most people.,
there was some consensus. We disaqree, however, reqardinq
what is best for us personally.
WHEN DO WE WANT TO MEET? Most of us aqree that we do NOT
want to meet at 7am or any time on Saturday. A noon meet-
inq is preferred by three on Monday or Thursday, and by
four on Tuesday or Wednesday. Two prefer Ipm on Tuesday.
Noon or Ipm meetings are impossible for two people on
Thursday and by one on Wednesday. Five or six people say
Ipm is undesirable or questionable Monday -Friday. Two of
us prefer 5:30; one, 7:30. Three of us 'nix' 5:30 on
Tuesday or Wednesday; three or four, 7:30 Mon -Friday.
WHAT WOULD BE BEST FOR THE MOST PEOPLE? Again, most of us
are aqainst any time Saturday, and add Friday evenings.
Wednesday night is recognized as "Church night." Four or
five recommend noon, Mon -Friday. Seven recommend 7:30 on
Tuesday; six, on Monday or THURSDAY. The main opposition
to eveninq meetings is for Wednesday and Friday.
What would I do if I were DICTATOR of this show? Decree
that, beginning January 1994, the Board meet at 6pm or 7pm
on Monday or Tuesday. If forced to decide what we do until
then, I Would hurry into exile!
Morton Kinq
8-10-93
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LIBRARY CARD REGISTRATION PROCEDURE
All persons applying for a card must present
identification (listed in the written Library card
procedure). If driver's license does not have the
CURRENT ADDRESS, we ask for further proof of CURRENT
ADDRESS and PERMANENT ADDRESS, if different.
Available to anyone living within the city limits or owns
property in his, not a company's, name within the city
limits (verified yearly with current tax statements).
The patron must show something with his CURRENT ADDRESS
and PERMANENT ADDRESS, if different, as identification
such as a driver's license.
Available to anyone living outside the city limits or on
the Southwestern campus.
The patron must show something with his CURRENT ADDRESS
and PERMANENT ADDRESS, if different, as identification
such as a driver's license.
Categories
Student- holds current college ID
Senior Citizen- over 65
Individual- only this person may present the - card for
checkout
Family- each person in the family has his or her own
card.
Introductory/ Visitors Card
Available to anyone living in the area for a short period
or new users who wish to get acquainted with library
services. The applicant must show a verifiable PERMANENT
ADDRESS and we would like to also have proof of LOCAL
ADDRESS, so that if materials become overdue, we would
have somewhere to send a notice. Proof of local address
could be mail, hotel receipt, or something that would
connect the person to a local address.
This card does not carry reciprocal privileges with Round
Rock.
Valid for three months only. May then be extended to a
full non-resident card upon payment of the rest of the
applicable fee. May be renewable after one year, for
annual visitors. Cost for this card would be $5.00.
CURRENT ADDRESS --Address at the present time. Permanent
or temporary address where the person can be reached by
phone or by mail for the duration of the loan period.
TEMPORARY ADDRESS-- Address which is not the permanent
address but at which the patron can be reached during the
loan period.
PERMANENT ADDRESS-- Address of record, verifiable by
drivers license, voters registration, personalized check,
utility receipt or others at the discretion of Library
Services Director.
LOCAL ADDRESS-- Within a area where the patron can
conceivably make use of the Library, usually thought of
as reasonable driving distance (50-60 miles).
ADULT-- 16 or over (May obtain adult applications
without parents signature, with proper ID)
We have nonresidents from Salado and Austin as well as
Williamson County. It would be hard to limit this to a
certain area. Usually the $15.00 fee is a deterrent to
someone who lives very far away and would use the library
infrequently, so it seems the system itself regulates
where our nonresident population is drawn from.
CITY OF GEORGETOWN
LIBRARY BOARD
1993 2ND QUARTER FINANCIAL REPORT
••iiiliii•lii ii ii iiiilili!liiii•iiii!li iiiiiiiiifiii;iiii!liifiiiffii iililiii
EDWARD D. JQNES - Acct. #797-01641-1-2
4 -1 - 9 3 Balance
CD Interest
2nd Quarter Interest
6- 3 0- 9 3 Balance (CD)
Balance (Money Market)
$20,000.00 (CD)
6,316.84 (Money Market Acct.)
340.00
74.99
$20,000.00
6,731.83
Total Balance $26,731 .83
iiiiii;i;•ii iii liiliiiif •iii ii!liii•i!lfi;•iiiiii;iiilifiiiliilff iliiiiti iiii
NCNB - Nations Bank - CD #40141
4 -1 - 9 3 Balance $7,931.69
2nd Quarter Interest 68.45
6- 3 0- 9 3 Balance $8,000.14
•lilt! iliif it i!!!i!!!fil ii!!lifffiiiiiiiiiiiiiiiiffiiiiiii ♦;i lii!!!!liii iii ii
NCNB - Nations Bank - CD #6190014146
4-1 -93 Balance $26,000.00
2nd Quarter Interest 187.20
Transfer of Interest
to NCNB Acct. # 6191004001 <187.20>
6-30-93 Balance $26,000.00
City cdGeorgetown
Library Board
2nd Quarter, 1993 Financial Report
NCNB - Nations Bank ' Money Market Acct. #62000191004001
4'1-93 Balance $9^652,42
Interest 0mAccount 46.77
Transfer 20d []uRrbe[ Interest
from Nations Bank#G19OO1414G 277'42
Restitution/Juvenile 15.16
Refund Excessive Transfer 5.00
Total 344.35
Disbursements
Roco|Chubb
663.85
Georgetown Public Library
2741'95
Travel NTours
462.00
American Library Association
327.00
Mary Pat McLaughlin
1,400.00
Excessive Transfer Fee
5.00
Check Order Fee
7.95
Total 5,607J5
7-6-93 Balance
$ 4,389.02
°°°°°°°°°°°°°°°*=°°0°°°°°°°°°0°=~°°°°°=°°°~°=°°==°°°=°°°°°°°°°0°°=°°~
Total Funds Available asofJune 30. 1993
Edwards D.Jones (Money Market $26.731-83
NCNBAnct, #40141 (C0) 8.000.14
NCNB Acct. #6190014146 (OD) 26.000.00
TOTAL FUNDS AVAILABLE
° |no(udmo $5,000GTE Grant
MONTHLY REPORT
LIBRARY SERVICES DIRECTOR
SEPTEMBER 1993
ADMINISTRATION
The cataloging staff attended a workshop on cataloging non -print
materials sponsored by the Texas State Library and held here.
Lee Sparks attended the Southwestern University Care Fair to
recruit volunteers for the Library.
Jean Marie Mendez, John Duer and Mary Pat McLaughlin attended the
CTLS membership meeting in Salado.
Lee Sparks, Joy Marion and Mary Pat McLaughlin attended a seminar
on the newest release of the Dynix software expected by the end of
the year. There will be many changes requiring staff retraining on
some functions.
The Long Range Planning Committee met to review progress on the
Long Range Plan. Joy Marion and Ethel Barnes have been added to
the committee.
The City Council approved the donation of surplus books to the
Salado Public Library. Salado representatives picked up the books
the same week and expressed gratitude to the City and Board.
COLLECTION
The Library has received art book donations through the Art
Resources Transfer, Inc., Distribution to Underserved Communities
program. Donations include books on contemporary modern artists
and art themes. A member of the Williamson County Art Guild and
Dean of the Southwestern University Art School helped select the
books.
lu flm�_40%10
Pre-school story hour and day care school programs resumed.
Southwestern University students have provided story hours and one
has written a special song for story hour. The children had a
visit from a young Nubian goat.
The Library Provided bibliographies and book marks for Fiesta San
Jose.
Rosa Garcia recruited volunteers and her family members to man a
Library table and provide activities at the Playscape celebration.
FRIENDS OF THE LIBRARY
The Friends of the Library will suspend meetings until after the
holiday season. New officers will be elected in the spring.
Georgetown Public Library 1
GEORGETOWN PUBLIC LIBRARY
STATEMENT OF POLICIES
It is the purpose of the Geor92
getown Public Library that the residents of the City of Georgetown have a pleasant
community facility in which to read, choose books and other Library materials, request assistance from Library staff,
I nd library programs, use the copying machine or use the meeting rooms.. It is intended that all members of the
lunity have equal access to these programs. In order for this to be possible, it is important that everyone abide by
the Library regulations.
This statement of policies is posted for the notification and convenience of Library patrons. All patrons are expected to
abide by these standards of behavior. If you cannot abide by these policies, you are requested to leave the Library
premises. If you see another patron disobeying these policies, please notify a librarian.
THANK YOU FOR COMPLYING WITH THE LIBRARY REGULATIONS.
Behavior that is unacceptable in the Library:
Mr Abandoning and Leaving Unsupervised Children Texas Penal Code Section 22.041(c)
o' Abuse of patrons and staff, including physical, verbal and sexual abuse --Texas Penal
Code Section 22.01
Mr Bringing in animals, except those trained to assist persons with disabilities.
r2r Child Abuse --Texas Penal Code Section 22.01
Disorderly Conduct --Texas Penal Code 42.01
M' Disruptive Behavior --Any action by an individual or group which willfully and
purposefully disrupts other individuals in the Libarary.
ME* Eating and Drinking (Except approved meeting room use)
ow Intoxication resulting from alcohol or drugs
WWI Mistreatment and Vandalism of Library facilities, materials and equipment
ow Playing Radios and Televisions
Wr Refusal to Leave at Closing
zr Smoking, prohibited by Georgetown City Code Section.8.32.020
Voyeurism and Peeping
.._ Any behavior that is unlawful or infringes on the rights of others.
ow Violation of these regulations will subject you to removal from the Library and a
charge of Criminal trespass. Texas Penal Code Section 30.05
DEAR PARENT OR GUARDIAN
When you sign your child's application for a library card, you are opening a door to a
lifetime of learning and reading enjoyment for him or her. The Library provides a wide
variety of materials designed for various ages and reading levels and on many topics to suit
the diverse needs of our users. The staff will be happy to help you select materials that
you consider appropriate.
You are encouraged to look over your child's selections to ensure that the reading level and
subject matter are appropriate for your child. The staff does not screen materials selected
by children or limit them to checking out materials from the children's room. Also, some
children's materials are intended for use by parents and children together.
By signing the application, you assume financial responsibility for any fines or charges for
lost or damaged materials incurred on that card. Notices are mailed to your child in care
of you.
We welcome you and your child to the Georgetown -Public. Library. Please ask the staff for
any help you might need.
DID YOU FIND WHAT YOU WANTED ?
Y not, please take a moment to tell us what you needed.
A particular book? Title?
Books by a certain author? Who?
Books on a subject? What?
Other
We will be happy to order books on loan from another, library
for you. Please ask at the Circulation Desk.
May we call you if we need more information?
Name Phone--_
GEORGETOWN PUBLIC LIBRARY CIRCULATION STATISTICS
Aug 93 Sep 93 Year to Date
PATRON VISITS
Current Month
5797
5452
71895
1991-1992
4542
4727
64212
1990-1991
5089
4978
67562
1989-1990
5465
4479
58857
CIRCULATION
Current Month
15212
13284
159648
1991-1992
12435
11738
152873
1990-1991
12205
11539
143124
1989-1990
11720
9362
127921
CHILDREN'S PROGRAMS
Attendance
43
318
5893
Programs
0
1
31
Story Hour
2
13
110
Tours
0
0
17
Movies
0
0
23
OTHER SERVICES
ILL ordered
74
54
536
ILL filled
60
53
458
Literacy sessions
22
22
301
VOLUNTEER HOURS
Adult
75.75
99
716
Teen
22
14
145
Community Service
30.25
33.5
530
Total Volunteer Hou
128
132.5
1377
REGISTRATIONS
City residents
110
94
1334
Non-residents
32
56
357
Reciprocal
4
2
40
Total new
146
152
1731
Renewals
44
44
474
CASH RECEIPTS
Fines, Room Rentals
$895.02
$753.25
$9,657.13
Non -Resident fees
$1,100.00
$1,435.00
$13,270.85
Donations
$155.60
$58.59
$5,043.42
COLLECTION
Books
Purchased
203
267
2705
Donated
249
169
1430
Total added
452
436
4135
Books on Cassette
Purchased
5
0
49
Donated
8
0
117
Total added
13
0
166
CITY OF GEORGETOWN, TEXAS
Community Services Division
Georgetown Public Library
Service Rating
Listed below are the services provided by the Georgetown Public Library with an evaluation of current
levels of service.
Existing Service
Below Par
Adequate Excellent
PROVIDE MATERIALS:
Fiction ..................................
X
Non -Fiction ................................
X
Best sellers ...............................
X
Large print ...............................
X
Reference ................................
X
Children's .................................
X
New Reader (Literacy) ........................
X
Magazines ...............................
X
Newspapers ...............................
X
Books on cassette ...........................
X
Spanish Language ............................
X
Telephone Directories ........................
X
Vertical File ..............................
X
Local History & Cemetery Inventory ...............
X
PROGRAMS
Children's:
Story Hour (public and day care) ................. X
Summer Reading ........................... X
Teen volunteers in summer ..................... X
Tours.................................. X
School visits ............................... X
Homework Help (trial session only) ................ X
Adult:
Volunteer opportunities ....................... X
Community service volunteering .................. X
Existiniz Service Below Par Adequate Excellent
SERVICES
I & 2 week check out with
phone renewal ................... I .........
Answer Reference questions or assist in reference
search (increased number of requests means less
time for each) .............................
Readers Advisor to help select reading materials (increased
number of requests means less time for each) ..........
Children Reference and Readers Advisor Services . . . . . . .
Displays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Bibliographies on special topics
(some also produced for community activities) .........
Reciprocal borrowing with
Round Rock ..............................
Interlibrary Loan ...........................
Ordering films for teachers .....................
Large print circuit or three senior centers (10-15
books per month each facility) ...................
Monthly new book lists .......................
Newspaper column of new books .................
Free cards to Literacy students ...................
Proctor correspondence school exams . . . . . . . . . . . . . . .
Provide support and space for related organizations or
activities:
Williamson County Art Guild Exhibits ..............
Friends of the Library Programs ..................
Gentle Art of Reading Aloud ....................
Writers League ............................
Poling place for City elections ....................
Literacy tutor location ........................
Magazine exchange table ......................
Book sale table . . . . .
Community information bulletin board ..............
IRS forms (provide service at a cost to regular service) ....
Tax volunteers from VITA & AARP ...............
FACILITIES
TDD for phone service .......................
Meeting Room with TV, VCR, overhead projector, film
screen (includes after hours use) .................
Board Room ..............................
Computerized catalog (10% of items still not entered)
Computerized catalog of several regional libraries
(Austin, Round Rock, Waco and others) ............
Copy machine .............................
Pay phone ................................
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
KI
X
X
Ki
X
X
N.
M
N.
91
Printed February 8, 1993
REPORT ON RECIPROCAL BORROWING AGREEMENT
GEOR"GETOWN PUBLIC LIBRARY AND ROUND ROCK PUBLIC LIBRARY
FY 1992/93
The star recommends continuation of the reciprocal borrowing
agreemen-..
Cir,,-:ulation for 1992/93 will probably double that for 1991/92
for both Libraries.
Staff has reported that procedures are running smoothly. This
year we will require patrons pick-up renewal slip from their
homc library to insure continued eligibility.
Pati-ans have made positive comments about the policy.
Round Rock Director Dale Ricklifs reports no problems and that
Rouni Rock plans to continue.
Att.,,_,,(_-hed are sheets representing monthly totals of borrowers
and circulation.
W
Round Rock -Georgetown Reciprocal Borrowing Statistics, FY
•
Month
RR use by GT patrons
GT use by RR patrons
No. users at GT by RR patrons
No. users at RR by GT patrons
Notes
Total
Monthly
Total
Month
Total
Month's
new adds
Total
Month's
new adds
October
1140
123
2122
131
80
4
64
0
November
1217
77
2240
118
85
5
66
2
December
1295
78
2380
140
90
5
73
7
January
1367
73
2515
135
93
3
76
1
February
1445
78
2595
80
93
0
78
2
nh
-
1564
119
2733
138
97
4
82
4
i
April
April
1596
32
2800
167
101
4
86
4
May
May
a y
1742
146
3029
129
100
—1
90
4
Junen
June
e
1844
102
3207
178
105
5
91
1
July
1897
53
3544
337
109
4
93
2
1979
82
3924
380
113
4
97
4
September
To!als
NOTES:
Georgetown Public Library
P.O. Box 428
Georgetown, Texas 78626
August 1993
CITY GIFT FUND
Weldon Hudson
Ambrose Easterly
in memory of Frank Blackburn, ($20,00)
!John Henry Faulk''
$1V95
Timothy tVia.y S n Hollister
in memory of Heather Banks. ($25.00)
"Dinosaur Fright''
KV95
"The Bear under the Stairs''
$12.95
N,a ..a a Firm o Lloyd, Go `+ s e;. n k , Fowler, B # �"v i n s &
Matthews,
in memory of Heather Banks. ($200,00)
"The Cow Buzzed''
$14.89
"Dinosaurs at the Supermarket''
$1395
"Dinosaur Chase''
$15.00
"Dinosaur Dreams''
95
"DinosaurDress Up''"Dinosaur
wa.
Garden''
$12.95
"The finest Borse in Town''
"The Guy who was 5 minutes late''
$13.89
"The Growing Story''
$11.95
FE
I love you as much''
$1K95
"James in the House of Aunt Prudence''
$ K
99
"The Joke's on George''
$13.03
"Nana's Birthday Party''
$1495
"Now everybody really hates me''
$14,0,(:�
"Poinsettia and the Firefighter''
$15.89
SSR up in School''
$1209
"
yper of t h 5.:: Cat''
S 4 b 4 ' Simon the Mystery
$ 1 V3
y
y ��
7 %'"'^u e�4 loaves t„°>,. a... ofBread'' d''
"Seven
$13 ,
of 5
"Spider on the Floor''
$13.95
"There's only one Harris''
$13.95
"Way out west lives <°a Coyote named Frank''
1 3
9
Hartley fpingt ,t,,
in memory of Heather Banks, t
"The seven & one half labors of Hercules''
00,95
"The fireplug is first base''
L3 1,
"0 spells N5!''
11
aq. t...f a w✓:.
Billy Ray & Neta Stubblefield
in memory of Frank Blackburn.($50,00)
"Architecture in Texas 1895
GjFj_FUND EXPENDITUREq
September 1993
CITY
GIFT FUND
Eb &
Virginia Girvin
in memory of Harry Cooke ($25)
"The Ultimate Motorcycle Book''
$2V95
Philip
& Barbara Owens
in memory of Frank Blackburn ($75)
"Lizards and Turtles of South Central Texas"
"Multi -cultural Cookbook tor Students''
$2596
"Painting Texas History to 1900''
$2905
MONTHLY REPORT
LIBRARY SERVICES DIRECTOR
AUGUST 1993
BUILDING
The sprinkler system has been repaired_
ADMINISTRATION
I attended a CTLS Long Range Planning Committee meeting on August
20, and was elected Vice -Chair of the Committee for 93/94.
The Teddy Bear story time grant, a project of the Literacy Council,
Head Start and the Library, has been approved for the Fall 1993
session. The Literacy Council has hired a coordinator. Several of
the sessions will be held in the Library.
Joy Marion will be representing Community Services and the Library
on the Long Range/Connectivity committee of the Information
Services Committee.
PERSONNEL
Two new volunteers have signed on at the Library. Maureen Harrill,
a recent library school graduate, and Laura Cox, who plans to
attend library school in the spring, are both volunteering time and
gaining some practical library experience.
PROGRAMMING
There was no formal programming during August. Pre-school story
hour and day care school programs resume September 2.
The Library will provide bibliographies and book marks for Fiesta
San Jose and will have a table and activities at the Playscape
celebration.
FRIENDS OF THE LIBRARY
The Friends of the Library nominating committee is working during
August to provide a slate of officers to be elected in September.
The current officers have served for two years and have
accomplished a wide variety of activities for the Library.
REPORT ON IRS FOR14 DISTRIBUTION
GEORGETOWN PUBLIC LIBRARY --AUGUST 1993
At the beginning of the 1993 tax season, the staff discussed and
changed methods for handling distribution. Change of location and
increased signage re -enforced that staff were not responsible for
helping citizens select their tax forms.
I requested that Texas Copy provide a second copy machine during
tax season. Tax volunteers were unable to assist citizens with
forms, but were available on the afternoon of April 15th, which
provided relief for the staff.
After reviewing the experience this year, the staff would like to
continue distribution at the Library. We will continue to look for
additional IRS volunteers to handle forms. The staff would like to
continue to have the OPTION to cancel the form distribution if it
again becomes too cumbersome and no remedy is found.
GEORGETOWN PUBLIC LIBRARY CIRCULATION
STATISTICS
July 93
Aug 93
Year
to Date
PATRON VISITS
Current Month
7517
5797
66443
1991-1992
6120
4542
59485
i990-1991
6828
5089
62584
1989-1990
6843
5465
54378
CIRCULATION
Current Month
16684
15212
146364
1991-1992
14441
12435
141135
1990-1991
i6179
12205
131585
1989-1990
14394
11720
118559
CHILDREN'S PROGRAMS
Attendance
887
43
5575
Programs
5
0
30
Story Hour
5
2
97
Tours
0
11)
17
Movies
8
0
23
OTHER SERVICES
ILL ordered
49
74
482
ILL filled
40
60
405
Literacy sessions
27
22
279
VOLUNTEER HOURS
Adult
3725
75.75
617
Teen
39
22
i3l.
Community Service
4675
30.2,5
496's
Total Volunteer Hou
123
128
1244.5
REGISTRATIONS
City residents
113
110
1240
Non-residents
38
32
301
Reciprocal
4
4
38
Total new
155
146
1579
Renewals
47
44
430
CASH RECEIPTS
Fines, Room Rentals
$781.62
$89502
$8,903,88
Non -Resident fees $1,385.85
$1,100.00
$11,83585
Donations
$369.00
$15540
$4,984.83
COLLECTION
Books
Purchased
131
203
2438
Donated
127
249
1201
Total added
258
452
3699
Books on Cassette
Purchased
6
49
Donated
8
8
li'',
Total added
14
0','
166
GEORGETOWN AREA LIBRARY BOARD 501(c)(3)
September 14, 1993 following Advisory Board Meeting
Library Board Room
Present: Morton King, Pat Ball, Jean Mendez, Tomi Spence, Bob
Horick, Mary Beth Huba, Tresa Long, Martin Beeman, Mary Pat McLaughlin
Absent: Rhonda McCollough
The meeting was called to order at 2:15 p.m.
1. Robert Horick made a motion to approve the minutes of the
July meeting as distributed. There was not a quorum present for the
August meeting, so no minutes were kept. Pat Ball seconded the
motion, which passed unanimously.
2. Jean Mendez moved to accept the Treasurer's Report with one
correction. The words "for travel to ALA" will be added next to Mary
Pat McLaughlin's name under the Disbursements column. Bob Horick
seconded the motion, which passed unanimously.
3. In response to Mark Herrick's request from the Georgetown
Parent Education Project for funds to establish a collection of books
and materials on parent education, Jean Mendez moved to approve up to
1350 to be spent on parenting materials. The motion was seconded by
Morton King and passed unanimously.
4. Bob Horick moved to approve the purchase of the books listed
on the Gift Fund Expenditures sheet. Martin Beeman seconded the
motion, which passed unanimously.
Morton King moved to approve making a request
printer. Jean Mendez will investigate this for us,
Mary Pat and Mary Beth in making the request. The
to Tresa Long and passed unanimously.
The meeting was adjourned at 2:30 p.m.
Respectfully submitted,
Tomi Spence
Secretary
to IBM for a laser
and will assist
motion was seconded
501 (. ) i „° ,.
TCTT
"The Grolier
Library o f
North Biographies"
American
.$ �,2 � 1't a
Y�.� 0
.,y..
� S t. ., „�4 r. c �., a ss 46
tM g
0 0
"Science in our World''
$267.00
TakrR.ng Sides s Reference .Library''
"Taking
w:; ` 3 rz
0 0