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HomeMy WebLinkAboutMinutes_LAB_07.13.1993GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD July 13, 1993 1: 00 P.M. Library Board Room Present: Jean Marie Mendez, Mary Beth Huba, Torni Spence, Martin Beeman, Robert Horick, Morton King (arrived at 1:10), Pat Ball (arrived at 1:35) Absent: Tresa Long, Rhonda XcCollough Called to order at 1: 05 p. n. 1. Bob Horick moved to approve the minutes as mailed, seconded by Martin Beeman and passed unanimously. Note: Morton King arrived at 1:10 2. Mary Beth reported on several questions from citizens this month. One new patron had asked about the two book limit on the first use of a new library card. The Board asked that the staff investigate and discuss this policy and report back to us. Another citizen questioned the need to appear in person to get a library card. The Board agreed that this policy (the purpose of which is to ensure that someone does not use another person's name to get a card) should stand. 3. After much discussion, Martin Beeman suggested that, as no one had any concrete suggestions for changing the time, we let the issue of changing meeting times ride for a bit. Morton King will work up a questionnaire to circulate among Board members to try to establish a meeting time which would be agreeable to most people. 4. The August meeting will be held at the regular time on August 10. Because both Mary Beth Huba and Robert Horick will be unable to attend in August, Tomi Spence will preside. The Treasurer's report and Library Director Evaluation forms will be sent to Board members in the August packet. 5. The Board discussed the possibility of waiving the one meeting per month rule for the library meeting room only in the case of the Multiple Sclerosis Support Group. The MS Support Group had asked to be allowed to hold two meetings a month in the library, because it is almost the only handicap access facility available to the group which is convenient for most members. Bob Horick moved that the Multiple Sclerosis Support Group be allowed to meet in the library two times a month. Morton King seconded the motion, which passed with Jean Mendez abstaining. Note: Pat Ball arrived at 1:35 page 2 of 2 6. The Board held a lengthy and spirited discussion on the definition of a non-resident, and whether or not the staff is following the written policy regarding obtaining addresses for persons applying for a library card. It was eventually agreed to have the staff put into writing the practice they currently employ, in the hope that this will clarify the issue for further discussions. 7. No discussion was held on the Budget report at this time. 8. The Board felt no need to set up a grant applications committee on the grounds that the seeking of and application for grants is not best served by a committee approach. 9. Martin Beeman, Tomi Spence, Robert Horick, Jean Mendez and Mary Beth Huba will serve on the Long Range Planning Committee to keep an eye on the progress of the current plan and how best to implement it. 5fa.fe- 10. Mary Beth Huba asked the Board to read the Texas i Library Handbook for Library Board Members, concentrating on job descriptions, which we will discuss at the next meeting. Note; Martin Beeman left at 2: 20 p.m. 11. Jean Mendez moved to approve the gift fund expenditures. Robert Horick seconded the motion, which passed unanimously. 12. As Mary Pat McLaughlin is on a leave of absence, she was represented by Lee Sparks and Joy Marion. There was no discussion of the library director's report. Pat Ball moved to adjourn at 2:25, seconded by Morton King and passed unanimously. Respectfully submitted, Tomi Spence Secretary LIBRARY CARD REGISTRATION PROCEDURE All persons applying for a card must present identification (listed in the written Library card procedure). If driver's license does not have the CURRENT ADDRESS, we ask for further proof of CURRENT ADDRESS and PERMANENT ADDRESS, if different. Resident Available to anyone living within the city limits or owns property'in his, not a company's, name within the city limits (verified yearly with current tax statements). The patron must show something with his CURRENT ADDRESS and PERMANENT ADDRESS, if different, as identification such as a driver's license. Nonresident Available to anyone living outside the city limits or on the Southwestern campus. The patron must show something with his CURRENT ADDRESS and PERMANENT ADDRESS, if different, as identification such as a driver's license. Categories Senior Citizen- over 65 Individual_- only this person may present the card for checkout Family- each person in the family has his or her own card. Introductory/ Visitors Card Available to anyone living in the area for a short period or new users who wish to get acquainted with library services. The`applicant mint show a verifiable PERMANENT ADDRESS and we would iika to also have proof of LOCAL ADDRESS, so that if materials become overdue, we would have somewhere to send a notice. Proof of local address could be mail, hotel receipt, or something that would connect the person to a local address. This card does not carry reciprocal privileges with Round Rock. Valid for three months only. May then be extended to a full non-resident card upon payment of the rest of the applicable fee. May be renewable after one year, for annual visitors. Cost for this card would be $5.00. CURRENT ADDRESS --Address at the present time. Permanent or temporary address where the person can be reached by phone or by mail for the duration of the loan period. TEMPORARY ADDRESS-- Address which is not the permanent address but at which the patron can be reached during the loan period. PERMANENT ADDRESS-- Address of record, verifiable by drivers license, voters registration, personalized check, utility receipt or others at the discretion of Library Services Director. LOCAL ADDRESS-- Within a area where the patron can conceivably make use of the Library, usually thought of as reasonable driving distance (50-60 miles). ADULT-- 16 or over (May obtain adult applications without parents signature, with proper ID) We have nonresidents from Salado and Austin as well as. Williamson County. It would be hard to limit this to a certain area. Usually the $15.00 fee is a deterrent to someone who lives very far away and would use the library infrequently, so it seems the system itself regulates where our nonresident population is drawn from. GEORGETOWN AREA LIBRARY BOARD 501(C)<3> July 13, 1993 following Advisory Board Meeting Library Board Room Present: Morton King, Pat Ball, Robert Horick, Mary Beth Huba, Jean Mendez, Tomi Spence Absent: Tresa Long, Rhonda McCollough, Martin Beeman Called to order at 2:25 p.m. 1. Morton King moved that the minutes be approved as circulated. Jean Mendez seconded the motion, which passed unanimously. 2. As decided in the Advisory Board meeting, the functions of a fund raising committee and grant application committee will be covered by the Long Range Planning Committee. 3. Lee Sparks and Joy Marion reported on their trip to the ALA Convention in New Orleans, and thanked the Board for the experience, which they felt was invaluable. 4. There was no expenditure of funds this month. Jean Mendez moved to adjourn at 2:45 p.m., seconded by Pat Ball and passed unanimously. Respectfully submitted, Tomi Spence Secretary GEORGETOWN AREA LIBRARY BOARD 501(C)(3) July 13, 1993 following Advisory Board Meeting Library Board boom Present: Morton King, Pat Ball, Robert Horick, Mary Beth Huba, Jean Mendez, Tomi Spence Absent: Tresa Long, Rhonda McCollough, Martin Beemar; Called to order at 2:25 p.m. 1. Morton King moved that the minutes be approved a{=.c;irculated. Jean Mendez seconded the motion, which passed unanimously. 2. As decided in the Advisory Board"meeting, the fur..tions of' a fund raising committee and grant application committee will:.be covered by the Long Range Planning Committee. 3. Lee Sparks and Joy Marion reported on their trill ;.o the ALA Convention in New Orleans, and thanked the Board for the f ;perience, which they felt was invaluable. 4. There was no expenditure of funds this month. Jean Mendez moved to adjourn at 2:45 p.m., seconded by Pat Ball and passed unanimously. Respectfully submitted, I Tomi Spence Secretary