HomeMy WebLinkAboutMinutes_LAB_04.13.1993+=t_ORGETOI•;h; PUBLIC LIBRARY ADVISORY BOARD
April 13. 1993
LIBRARY BOARD ROOM
Present: Beeman, Horick, Huba, King. Mendez:
L-ate: Ba 1 1 . Lon+a.
Absent: pence(ill), McCullough.
ialled to order by President Huba at 1:05pm.
1. Minutes for March 9, 1993 were unanimously approved as
circulated on motion by Horick seconded by Mendez.
2. Comments by citizens (Reported by President and
Director): By common consent, two requests/suggestions
from citizens were referred to Friends of the Library for
their recommendations .and put on later agendas for
possible action. a) Request to hold a sale of children's
toys in the Library as a fund-raiser, sharing profits with
sales woman; b) Suggestion that a fund (to which people
might contribute) be established to provide Library cards
for persons unable to pay for them.
3. Short-term patron's cards: The staff reported a
possible need to issue reduced -fee short-term cards to
visitor; and temporary residents of Georgetown. King moved
seconded by Horick that a $5 three-month card be offered
contingent on approval by the Round Rock Library (with
which we have a reciprocal agreement). Discussion
uncovered questions needing study. Mendez moved King
seconded a motion to table until next meeting. Passed
unanimously.
4. Expenditure of gift funds: Mendez moved, Beeman
seconded that funds given in memory of Dr. Harlan Ford and
Mrs. John N. Ellyson be used to purchase appropriate
books. Passed unanimously.
5. Payment for lost books: The Library has trouble
collecting for books lost by patrons. On motion by Mendez,
seconded by Horick general approval was unanimously given
to the idea of placing such charges on the patron's
utility bill. The Director was asked to study the matter,
consulting with appropriate City staff, and bring back a
specific process for final decision.
h. Release of Board membership list. The list was
circulated so each member might indicate the address and
phone number(s) to be made public.
7. Budget: The Director reported on progress in budget
making for next year, and presented a list of staff
suggestions for Board review. Members were asked for
their suggestions. These were discussed. Additional ones
may be made to the Director prior to April 21. Her first
draft of the budget will be ready for consideration at the
May meeting.
8. The Director's Report was received as circulated.
Horick moved Beeman seconded a motion to approve in -kind
support by the Library as co-sponsor of a grant proposal
to United Way by the Williamson County Literacy Council
(with Head Start as a third participant) to fund a
cooperative program helping Head Start parents learn to
read to their children. Passed unanimously. (See grant
proposal attached.)
Adjourned at 2:15 pm.
Morton King
Acting Secretary
THREE MONTH INTRODUCTORY CARD
We often have people who inquire about getting a library
card who live outside the city limits. The $10-$25 card fee
ae ngrs some people. There are people in the area on a short-term
basis such as temporary workers, winter Texans, and summer
studen.—`s wlio wish to use the library. Sometimes people come in on
a one time L-asis and object to paying the full fee when all they
need is --ne particular book. A visitor's or introductory card
could help meet the needs of these users who are reluctant or
unwilling; to pay the full one year fee, and give an opportunity
for potential library patrons to experience what the library has
to offer them. I think it could be used effectively to publicise
the library in a try us out' type campaign.
At $5.00 for a three month card, this would cost mre than
the $15.00 annual individual fee. It would be an individual card
only, with no reciprocal privileges with Round Rock. If the new
user wished to extend the card to a full year, the additional $5,
10, or $20 could be paid and the card extended for the remaining
0 months of the year. The card would not be renewable for another
0 months (this orouln't make sense for most users, anyway.) The
slightly nigher fee would encourage continuing users to buy the
cheaper one year card if they truly meant to use the library on
an ongoing basis..
The library staff has to deal on a regular basis with very
unhappy and angry peo-Ple who object to paying a fee for a library
card. We can explain why out of city users are required to pay
the fee,.but we have many people turn around and stomp out of the
library, vowing never to return. I think offering them a less
Costly alternative might lessen some of the bad feelings
generated. however unintentionally, by the need to charge for
cards.
FEATURES OF THE INTRODUCTORY CARD
3 month e.-:piration, nonrenewable
individual card only
$5.00 fee
no r-ec i prc- cal privileges
can be extended for full year by paying remaining, amount
for regul,s2 non resident card.
must have Identification as required for regular nonresident
ward.
GIFT FUND EXPENDITURES
May 1993
CITY GIFT FUND
Beverly Treuhardt
in memory of Dr. Harlan Ford, ($20.00)
"Crossing Antarctica"
$ 1599
"Natural Monuments of America"
$29�95
(Switched for "Magic Bus" which was unavailable)
Round Rock Questers #925
($25M00)
"Sam Houston"
$27.00
Jane McCray
($50.00)
"A Good Scent from a Strange Mountain"
$19.95
"The Fifties"
$27.50
an and Cathy Lusk
in memory of Irene Arnold ($25.00)
Landscaping with Antique Roses
$3495
501 (c) (3)
African American Encyclopedia
$41995
MONTHLY REPORT
LIBRARY SERVICES DIRECTOR
APRIL 1993
BUILDING
Work is be-1- done on the HVAC and the computer room A/C to
improve general functions and replace non-tunctioning parts.
ADMINISTRATION
Joy Marion, Lee Sparks and I attended a city sponsored training
session on Risk Management for supervisors,
I attended a one -day planning session for city clepartyrients.
I attended a 3 day planning retreat for CTLS Long Range Planning
Coyimiittee.
PERSONNEL
Many staff members have been attending computer classes on DOS,
Word Perfect and Lotus, provided by the City Information Services
Committee and the new Information Services manager.
PROGRAMMING
The Optimist Club of Georgetown sponsored special children's
programs for National Librar,y Week April 18-24, 379 attended
the special programs, including "The Rhythm/El Ritmo" with
Christopher Maier and a puppet show with Nancy Rabb.
Volumteers Patty Collins, Loretta Tate, Lauren Williams, Traci
Trotti and Michele Clements assisted with the regular Thursday
storytimes.
FRIENDS OF THE LIBRARY
The Friends are collecting k_,,00ks for the boolisea. le to be held June
4 and 5.
Georgetowil Public Library 1
JOINT REQUEST TO GEORGETOWN AREA UNITED NAY
TEDDY BEAR TIME
We propose a special s±orytimo for Heed Start families
in Georgetown. A similar family literacy project has been
successful in Taylor under the sponsorship of the Literacy
Council, Taylor Head Start, and Taylor Public Library.
"Teddy Bear Time" is being offered in Taylor this spring
with operating funds from the Taylor United Way.
Co -Sponsors
Three agencies will co-sponsor the Georgetown "Teddy
Bear Time." The Literacy Council of Williamson County will
hire, troin, and supervise the project coordinator, who will
order reading materials and supplies, recruit volunteer
readers, and oversee the planning and implementation of each
night's program' Head Start (Mary Bailey Development
Center) will provide.a teaching assistant, as well as the
primary "host" location, the Head Start van to transport the
families as needed, and snacks. The Children`e Librarian at
the Georgetown Pobl Library will work closely with the
Project Coordinator �nd Head Start teacher in planning and
hosting some of the programs. Following an initial "field
trip" to become familiar with the CPL, "Teddy Bear Time"
will be held at the library on certain nights.
Tentative Schedule
The fall session would begin during the last week of
September and run for eight consecutive weeks, in order to
and before the holiday oaaaoo' During the fell orientation
Head Start parents will select the "best night" of the week
to hold "Teddy Bear Time'"
Statement of Need
The problem of illiteracy is often interganerationoI in
nature, passed down through families along with other
attitudes and life values. Research has shown that children
who are read to develop a love of reading and more readily
acquire the skills needed to reed independently. Children
who grow up in homes which have no books or readers may find
themselves struggling in school where reading.skills are
crucial for success. Parents may wish to help their
children, but many have no role model to follow, having
themselves grown up in homes where literacy was not valued.
Some Head Start parents in Georgetown have had this
experience, as revealed in a recent survey: Of 199 Head
Start parents who responded, 24 have less than a junior high
education.
Parents with limited reading skills may completely
abdicate the role of reading to the schools for fear of
0
doing something "wrong" or of being embarrassed in front of
their children. "Teddy Boer Time" is a simple but effective
model. It plants a "seed" in the minds of parents about the
value of reading with their children. It is a first step in
literacy for families and makes parents aware of the
literacy program and opportunities to improve their own
reading skills.
Format of Proposed Project -
"Teddy Beer Time" is an imtergenerational stmryhour
designed to provide a model for parents to follow in reading
to their children. Head Start families are invited to meet
together weekly for o one -hour atorytime in early evening,
when children can wear pajamas and bring their teddy bears.
Carefully aelectbd oversized chiIdren'a books are
shared in e group, with the reader demonstrating an
interactive method of story presentation. The story is read
twice' At first the -children are invited to discover what
is presented in both pictures and words, as they look at
each page and tell what they see. Then, as the group looks
at the book a second time, everyone "reads" the whole story
aloud as a group, for fun' After this pattern is used for
two books, there is o brief time for songs and fingerploya'
Finally, the families do a craft activity related to one of
the stories read earlier' After a nutritious snack, each
Head Start child receives miniature copies of both large
books read to the group that evening to take home and add to
his own "library."
MI0M
When the Taylor project began two years ago, large
books with matching pupil -sized copies were scarce. At that
time the Wright Group offered a fine selection of subjects
at reading levels appropriate for four and five -year -olds.
We continue to be satisfied with their publications,
prices, and delivery service. In TayImr, children have
chosen just one book to take home after each etoryhour' In
Gaorgotown, we propose that they receive copies of both
large books read each night, to enjoy at home.
Funding
We are requesting funds to present "Teddy Bear Time" in
Georgetown for 8 weeks next fall' The proposed budget, as
presented on the handout, shows a total coot of $1360'00'
Please notice that the itemization includes "in -kind"
donations from all three co-sponsors.
Thank You
Thank you for considering this request. For additional
information, pIaene contact the Literacy Council.
°
JOINT REQUEST TO GEORGETOWN AREA UNITED WAY
PROJECT: "Toddy Bear Time"
SPONSORS: Georgetown Head Start
Georgetown Public Library
Literacy Council of Williamson County (coordinator)
LOCATION: Mary Bailey Development Center, Georgetown
DATE: Fall, 1993 (September - November, for 8 consecutive
weeks)
GOALS:
To model for 20 Head Start families an effective way to
shore stories with their children; to encourage literacy
as a family value; and to begin home libraries.
FORMAT:
An evening atoryhoVr each week to include:
(l) Two stories in oversized books, each read twice:
first, page -by -page, with'children interacting with the
reader about what they see and hear; second, with
children "ropding along" or listening to the whole story;
(2) Familior`finger-play or song, often with the children
leading;
(3) Family craft activity related to stories;
(4) Snaoktima, usually sandwiches and milk;
(5) Distribution of take-home books (both stories
read that night) to each Head Start child.
BOOKS:
Large colorful books from the Wright Group with
miniature ones for children to take home' Sixteen
(16) titles will be read in eight weeks.
BUDGET:
Books: 16 big books & 32 six-pack sets of
pupil -sized books; Sunshine Series Teacher Guide $872'00
Supplies: Craft materials, learning aids, and
special snack items ' ' ' ' ' ' ' ' ' ' ' ' - - ' $200'00
Transportation for families . ' . ' ' ' ' In -kind (WBCO)
Personnel: TBT Project Coordinator (Literacy
Council staff), B weeks @ $26 (4 hr/.@W$6.50) . . $208-00
Head Start Assistant', 8 weeks @ $10 (2 hrs.@$5) , $ 80.00
ChiIdren's Librarian, 5 weeks . . . . , ' . In -kind (GPL)
Administrative and Technical Support
(from 3 partner agencies, for 1 hr. each per
week" valued at $360 minimum) . . ~ . . . . In -kind (All)
Facilities (two): Rent & utilities. ..'In -kind /HS & GPL\
Telephone/postage/copies . ~ . ' - ' ' - ' In -kind (All)
TOTAL FUNDS REQUESTED'
' $1360.00
3
GEORGETOWN AREA PUBLIC LIBRARY BOARD 501 (c) (3)
April 13, 1993 following Advisory Board Meeting
LIBRARY BOARD ROOM
Present: Martin Beeman, Jean Marie Mendez, Pat Ball, Morton King, Mary
Beth Huba, Tresa Long, Mary Pat McLaughlin
Absent: Robert Horick, Tomi Spence, Rhonda McCollough
Called to order at 2):20 PM.
1. Jean Marie Mendez moved to approve the minutes as mailed, seconded
by Pat Ball. The motion passed unanimously.
2. Discussion on related projects dealing with the budget-
3. Martin Beeman moved to send Mary Pat McLaughlin and two staff
members to the American Library Association Convention with a dollar
amount to be set at the next meeting. The motion was seconded by Pat
Ball. The motion passed, Jean Marie Mendez opposed.
4. Jean Marie Mendez moved to approve the purchase of books listed as
the Gift Fund Expenditures, April 1993. The motion was seconded by Tresa
Long. The motion passed with one abstention by Morton King.
5. A motion was made by Morton King and seconded by Jean Marie
Mendez to Pau Chubb Security $91 for repair to the camera case. The
motion passed unanimously.
Martin Beeman moved to adjourn at 2:54 PM, seconded by Jean Marie
NendP7 Thp mntinn p.9--;-.;Pfi iinanimmi-.;Iii
Respectfully submitted,
Tresa Long
GIFT FUND EXPENDITURES
May 1993
CITY GIFT FUND
Beverly Treuhardt
in memory of Dr. Harlan Ford. ($20.00)
"Crossing Antarctica" $ 5.99
"Natural Monuments of America" $29.95
(Switched for "Magic Bus" which was unavailable)
Round Rock Questers #925
($25.00)
"Sam Houston"
$27.00
Jane McCray
($50.00)
"A Good Scent from a Strange Mountain" $19.95
"The Fifties" $27.50
Randy and Cathy Lusk
in memory of Irene Arnold ($25.00)
Landscaping with Antique Roses $34.95
501 (c) (3)
African American Encyclopedia $419.95
AMERICAN LIBRARY ASSOCIATION --Annual Conference June 25-June 30
COST ESTIMATES FOR 3 STAFF
Air Fare 446.00 (2 for 1 special -Southwest
Taxi 100,00
Hotel.
10 0 :,-, 5 920-00 Range from ($620 to $920
depending on availability
Meals
$ 200 x 3 600.00
Registration 319-00
Total 2385.00
COST ESTIMATES FOR 4
Air Fare 568.00 (2 for l.special-Southwest
Taxi 100.00
Hotel
100 X 5 920.00 Range from ($620 to $920
depending on availability
Meals
$ 200 x 4 800.00
Registration 438.00
Total 2826.00
CITY OF GEORGETO N
LIBRARY BOARD
1993 1ST QUARTER FINANCIAL REPORT
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EDWARD D, JO E - ACM �*7` 7-Q 1841- ; -
1--1- 3 Balance
$20,000,00 (CD)
.284.52 (I'lonev 1 larket Acct.1
C-Q Interest
0.00 170.0l Accrued 4� 3.
1 st Quarter Interest
321 . 3 2
-31- 3 Balance D)
20, ►00 00
Balance Money Market
6,316,84
Total Balance
- 2613 1 .84
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NCNB - Nations Bank - c 401 1
1-1- 3 Balance
7,8 6 2,3
1 st Quarter Interest
6 9"13
3-31- 3 Balance
37,931.
YsiYR'4FwYPgR9i#�119F�FIRrwkW*p'#iAR#11ifiPi'#iPiF'i+6#Wp gWF#�F
NCNB - Nations Bank - CD =6190014146
1-1 _ 3 Balance
126,000.00
th Quarter Interest
1 ` 2.3.E
Transfer of Interest
to NCNB Acct, 6191004001
192.. 3>
3-31-93 Balance
$26,000,00
-City t f Georgetown
Library Board
1 st Ouarter, 1993 Financial Report
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NCNB - Nations Bank -- Money Market Acct, 201 191 04CC 1
1-1--93 Balance 9,95.35
Deposits
Interest on Account 64,78
Transfer 4th Quarter~ Interest
from Nations Bank 416190014146 192,33
Trial 257,11
Disbursements
Racal Chubb- - 562,04
Taal 562,04
3-31-93 Balance
9,6572, 27
19ARifMR'8�111�I#�P�1lY1RliN 1l��l1R�����1'!�!!�#� q�A� liTV£
Total Funds Available as of March 31, 1993
Edwards D. Jones 1, Money Market Account)
$26,316,84
NCNB Acct. 401 41 CD
7„931,69
NCNB Acct. 19001414 (C
'? ,CC1C.Ct�
NCNB Acct, 200 191 C 4CC 1 (Money Market)
9,65,Z42
TOTAL FUNDS AVAI LAB LE
$69,900,95 �
1�R"�*�1R1Rw4ilwieaP#s#iR#RR'�1zF#k�WRYwFaP'R# '#�R'+1!'i�!'9F!*ili.. F'+R'4'+!W#Aiis'Y
Includes $5,000 GTE Grant
2,11500 Computer Fund