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Home My WebLink AboutMinutes_LAB_03.09.1993GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD MARCH 9, 1993 1: 00 p.m. LIBRARY BOARD ROOM Present: Martin Beeman, Jean Marie Mendez, Mary Beth Huba, Pat Ball, Tomi Spence, Robert Horick, Mary Pat McLaughlin Absent: Tresa Long, Morton King, Rhonda XcCollough Called to order at 1:10 p.m. 1. Jean Mendez made a motion, seconded by Robert Horick that the minutes be approved as mailed. The motion passed unanimously. 2. Robert Horick expressed his appreciation to Mary Pat McLaughlin for speaking to the Sertoma Club. 3. It was agreed to keep these meetings at 1:00 on the second Tuesday of the month. The Board will try to reduce the amount of time spent on discussions, and will try to reduce the amount of minutiae discussed. We will try listing on the agenda an estimated amount of discussion time for each agenda item, and hope in this way to keep meetings under one and one half hours in length. The Board also has the option of voting at the Advisory Board meeting to hold the 501(c)(3) meeting at a subsequent time, rather than immediately following the Advisory Board meeting. 4. Robert Horick moved to accept the expenditure of $200.00 given by the Optimist Club on programs for National Library week. Pat Ball seconded the motion, which passed unanimously. 5. Pat Ball made a motion to accept the Georgetown Public Library New Century Plan Means Statements with the following change to number 2: "Increase book budget to cover cost of books and cataloging in order to upgrade collection. Expenditures should be based on national norms reflecting inflation and circulation. Cataloging capacity should be adequate to eliminate existing backlog, and to prevent future backlog." The motion was seconded by Martin Beeman, and passed unanimously. 6. The written report on the CTLS meeting sent by John Duer was accepted with thanks. The meeting was adjourned at 2:05 p.m. on a motion by Jean Mendez, seconded by Robert Horick and passed unanimously. Respectfully submitted, Tomi Spence Secretary THREE MONTH VISITOR'S CARD Would be useful for: An "introductory " card - for those who would have to pay the fee, to give them a chance to try out the library and see if they would use it. This could defuse some of the people who are'upset over having to purchase a card. If after three months they wished to continue the membership, they could pay the remaining $10 or $20 and get the full nine months remaining.. Summer school students High school students Temporary workers Snowbirds - others visiting family, or friends in the area for an extended period With publicity, this could be a good way to entice new users from those outside the city limits. We get perhaps'10 or more people a month who would be potential users of this type of card. GIFT FUND EXPENDITURES APRIL 1993 CITY GIFT FUND Beverly Treuhardt in meaty of Dr. Harlan Ford. ($20.00) "Crossing Antarctica" $ 5m99 "Majic Bus" $2495 Georgetown Music Study Club in memory of Mrs. John N. Ellysors . ($20.00) "The Violin Hunter" $1995 510 (C) (3) Title Cost Terry Savage's New Money Strategies $23.00 Women's Encyclopedia of Health and Emotional Healing $27m95 The Red Record $14.95 Balkan Ghosts $22.95 The Best Bargaj),n Family Vacation $12.95 Winning the Insurance Game $14�95 The I-lisbegotten Son $2195 Turmoil & Triumph $3500 The Dividing Line $20.00 The Line of Fire $25.00 Post -Capitalist Society $25,00 Homeowner's Legal Guide $22.95 Ablaze $23.00 AHA Guide to Stroke Treatment, Recovery, & Preveritioli $23.00 Mary Ellen's Cleay,,i House $2000 Chef's Secrets from Great Restaurants in La. $15.95 The Roadrunner $19.95 The Merck Index 11th Edition '89 $35.00 Van Cliburn $24.99 Nobody, Nowhere $21-00 Arnold's Fitness for Kids Ages Birth - 5 $15.00 Arnold's F-itness for, Kids Ages 6 10 $15.00 Arnold's Fitness for Kids Ages 1.1 14 $15.00 Swordfish $25s00 Heisenberg's War $27.50 Caregiving of Older Adults $45.00 Child Care Crisis $39.50 Play Ball $25.00 Assembling California $21-00 Care of the Soul $22m50 Standard & Poor's Stocks and Bond Guide $17.95 My feeling, Myself $ 9195 Your New House $1195 Patriarch $24.95 U.S.A., Today Baseball 1993 Almanac $1295 Home Safe Home $13; 95 Childbirth without Fear $ (5�50 Official Price Guide to Football Cards $ 5199 Kovel's Antiques & Collect.ibles Price List $13.00 A Passover Haggadah $12,95 Female Heart $10,00 To Life $19.95 Dictionary of Cults, Sects, Religions & the Occult $2500 Texas Golf Legends $24.95 How to Live Between office Visits $22a00 Emeril's New Orleans Cook Book $2300 Honorable Profession, $ 9.95 Sacred Country $21.00 Ray Miller's Eyes of Texas Austin Hill Co. $10.95 Zigler on Selling $1000 Making Peace in Your Stepfarnily $19,95 Immigration the Easy Way How to Prepare for the U.S. Postal Service Mail flandler/Mail Processor Exam $1095 All about Houseplants $ 8,95 From Chocolate to Morphine, $13.95 New Decorating Book $29.95 Wake Up and Sntell the Coffee $1495 German Language 30 cassettes 51495 Country Living's Country Book $25,00 Crossing Antarctica $ 5.99 The Third Chimpanzee $1200 Preparing for the 21st Century $25.00 Drawing the Head & Figure $ 7,95 The Life of Capone $14a95 The Texas Homebuyer's Manual $ 695 Texas Monthly Guide Book to New Mexico $ 9�95 Field Guide to Texas Snakes $24.95 Field Guide to Reptiles 6, Amphibians of Texas $14.95 Dark Side of Power $25�00 Hillary Clinton, Inside Story Ifouseplant Encyclopedia $ 5.99 When I Am An Old Woman $10.00 Everybody's Doing It $10.00 Street", Smart Career Guide $1.2.00 Man Who Stayed Behind $25.00 Ladies of the Court $122�00 Conduct Unbecoming $2695 Kingdom of Cults $12.99 Managing liuman Resources $42.50 Finger of God 7�95 Hanging BY a Thread 79 In the Spirit of Crazy Horse $15.00 Spell, of New Mexico $ 9.95 James Beard's Simple Foods $22t00 Queen $25,00 Total Quality Management ias Government $24.95 Quality l a a a in the Nonprofit World � 95 Making a ley Happen $2795 Driving Ease Out of the Workplace 2 � 5 Total goat $1,7 .38 MOUTHLY REPORT affimmmum Several leaks have appeared in the ceiling along the north wall of the e Library. S t wt aJi'S viE_<r:, .� nave a warranty. T er ry estimates repairs will be made soon. Rosa Garcia +1Y:telidef'` a Texas Library Association pree.;..y°,dtnfe;"e'j t.e on Library Programs for r Children in fa h i l t a cA. t i t r a l World. servicesThe Technical the 0ataDD9iF19 P %Ut4_,fachv3. e to improve the Now of books. As a result, the team was able Si catalog r�_is,"' books from im :ca-,-kloin at.hl #.t :1cni to new books °fecr.'iv,,"J.. Karen Breslin has been hired d asw. S'c a ti. s t "i on ,/Pf a e6s sar to rt,. pl aac(':F Kathyl e'al;ESr,`!'" . f"vaho is returning i a �""�$, sS�,+.aa`i<;s where her husband i"s„as t the .�3.,�r`�rd hosted the Library staff at an t�31�t`,�r1i3a lunch a ar k a`,rr t t li,' Board C't`@s.ae8.',t .� I'3g Ay�k P OC,RA M I N Special programs for € h i t.. r en on 3 Spring Break included art t class, and ra baseball ll yu.a:at"d sharing session, Staff of the Literacy Council of Williamson Ct.":iunCy and t„„�?h Library t„�r ar staff met together tolearn about the new w audio tape/workbook materials and equipment recently donated to the L_aiara? )= f cor ?..?.;e by I it s";aa, y students of English as w stt,oa;d language. spoke to the Se i..e ma meeting a'3,n Lsbra3''a> services. FRIENDS OF THE 1_1BRARY Award i,_erer oniess for the winners; e��i'f the Edward and Jennie Royce E Love ,o Read competition were held at the March Friends mee., t i ng , t"tRgiit 30 students and parents at % aw. #"`fi#:fed . The competition drew 62 Georgetown Public Library Risnk EVE: Gshifizzn 1 !7I111 1 C1II!7 1 !3IIII 1 !l nll 1 C1C1II—••1 EI91 1991--1992 19II2..-1 II.5 ry�VNI 'a'i ru.i cil [ irr.uk:rt'san .. •,� %t--4Ajr SLIti irrtril .h...1..N.. -. 6. 0 1—_ u i Y;-. i CIRCULATION October November December January February March Total 1988-1989 8416 7440 6153 9545 8459 8530 105799 1989-1990 9473 8519 7225 11020 10142 11585 127921 1990-1991 10813 9929 8488 12376 11232 11644 143124 1991-1992 11985 10862 9929 12940 12315 14668 152873 1992-1993 12437 11562 10399 11824 12234 14436 72892 I JOINT REQUEST TO GEORGETOWN AREA UNITED WAY TEDDY BEAR TIME We propose a special storytime for Head Start families in Georgetown. A similar family literacy project has been successful in Taylor under the sponsorship of the Literacy Council, Taylor Head Start, and Taylor Public Library. "Teddy Bear Time" is being offered in Taylor this spring with operating funds from the Taylor United Way. Co -Sponsors Three agencies will co-sponsor the Georgetown "Teddy Bear Time." The Literacy Council of Williamson County will hire, train, and supervise the project coordinator, who will order reading materials and supplies, recruit volunteer readers, and oversee the planning and implementation of each night's program. Head Start (Mary Bailey Development Center) will provide z teaching assistant, as well as the primary "host" location, the Head Start van to transport the families as needed, and snacks. The Children's Librarian at the Georgetown Public Library will work closely with the Project Coordinator and Head Start teacher in planning and hosting some of the programs. Following an initial "field trip" to become familiar with the GPL, "Teddy Bear Time" will be held at the library on certain nights. Tentative Schedule The fall session would begin during the last week of September and run for eight consecutive weeks, in order to end before the holiday season. During the fall orientation Head Start parents will select the "best night" of the week to hold "Teddy Bear Time." Statement of Need The problem of illiteracy is often intergenerational in nature, passed down through families along with other attitudes and life values. Research has shown that children who are read to develop a love of reading and more readily acquire the skills needed to read independently. Children who grow up in homes which have no books or readers may find themselves struggling in school where reading skills are crucial for success. Parents may wish to help their children, but many have no role model to follow, having themselves grown up in homes where literacy was not valued. Some Head Start parents in Georgetown have had this experience, as revealed in a recent survey: Of 199 Head Start parents who responded, 24 have less than a junior high education. Parents with limited reading skills may completely abdicate the role of reading to the schools for fear of 0 doing something "wrong" or of being embarrassed in front of their children. "Teddy Bear Time" is a simple but effective model. It plants a "seed" in the minds of parents about the value of reading with their children. It is a first step in literacy for families and makes parents aware of the literacy program and opportunities to improve their own reading skills. Format of Proposed Project "Teddy Bear Time" is an intergenerational storyhour designed to provide a model for parents to follow in reading to their children. Head Start families are invited to meet together weekly for a one -hour storytime in early evening, when children can wear pajamas and bring their teddy bears. Carefully selected oversized children's books are shared in a group, with the reader demonstrating an interactive method of story presentation. The story is read twice. At first the.children are invited to discover what is presented in both pictures and words, as they look at each page and tell what they see. Then, as the group looks at the book a second time, everyone "reads" the whole story aloud as a group, for fun. After this pattern is used for two books, there is a brief time for songs and fingerplays. Finally, the families do a craft activity related to one of the stories read earlier. After a nutritious snack, each Head Start child receives miniature copies of both large books read to the group that evening to take home and add to his own "library." IC•• When the Taylor project began two years ago, large books with matching pupil -sized copies were scarce. At that time the Wright Group offered a fine selection of subjects at reading levels appropriate for four and five -year -olds. We continue to be satisfied with their publications, prices, and delivery service. In Taylor, children have chosen just one book to take home after each storyhour. In Georgetown, we propose that they receive copies of both large books read each night, to enjoy at home. Funding We are requesting funds to present "Teddy Bear Time" in Georgetown for 8 weeks next fall. The proposed budget, as presented on the handout, shows a total cost of $1360.00. Please notice that the itemization includes "in -kind" donations from all three co-sponsors. Thank You Thank you for considering this request. For additional information, please contact the Literacy Council. 2 ° JOINT REQUEST TO GEORGETOWN AREA UNITED WAY PROJECT.: "Toddy Bear Time" SPONSORS: Georgetown Head Start Georgetown Public Library Literacy Council of Williamson County (coordinator) LOCATION: Mary Bailey Development Center, Georgetown DATE: Fall, 1993 (September - November, for 8 consecutive weeks) GOALS: To model for 20 Head Start families an effective way to share stories with their children; to encourage literacy as e family value; and to begin home libraries. FORMAT: An evening storyhour each weak to include: (I) Two stories in oversized books, each read twice: first, page -by -page, with children interacting with the reader about what they see and hear; second, with children "reading along" or listening to the whole story; (2) FemiIiar`fin0er-play or song, often with the children leading; (3) Family croft activity related to stories; (4) Snocktima, usually sandwiches and milk; (5) Distribution of take-home books (both stories read that night) to each Head Start child. BOOKS: Largo colorful books from the Wright Group with miniature ones for children to take home' Sixteen (16) titles will be read in eight weeks. BUDGET: Books: 16 big books 8 32 six-pack aatm of pupil -sized books; Sunshine Series Teacher Guide $872'00 Supplies: Craft materials, learning aids, and special snack items ' ' ' ' ' ' ' ' ' ' ' ' ' ' ' $200'00 Transportation for families ' ' ' ' ' ' ' In -kind (WBCO) Personnel: TBT Project Coordinator (Literacy Council staff), B weeks @ $26 (4 hra'@$6'50) ' ' $208'00 Head Start Assistant, 8 weeks @ $10 (2 hrs.@$5) ' $ 80'00 ChiIdran'a Librarian, 5 weeks . . ' , . , . In -kind (GPL) Administrative and Technical Support (from 3 partner agencies, for I hr- each per week, valued at $360 minimum) ~ . . . . . . In -kind /AII\ Facilities (two): Rent & utilities . . .Zn-kind (HS Q GP[) Telephone/postage/copies ~ ~ . . ~ , , . . In -kind (All) TOTAL FUNDS REQUESTED: $1360.00 3 GEORGETOWN AREA PUBLIC LIBRARY BOARD 501(c)(3) MARCH 9, 1993 following Advisory Board Meeting LIBRARY BOARD ROOM Present: Martin Beeman, Robert Horick, Jean Marie Mendez, Pat Ball, Tomi Spence, Mary Beth Huba, Mary Pat McLaughlin Absent: Tresa Long, Morton King, Rhonda McCollough Called to order at 2:05 p.m. 1. Robert Horick moved to approve the minutes as mailed, seconded by Martin Beeman. The motion passed unanimously. 2. The correct name of this Board is the Georgetown Area Public Library Board. We do not have to re -file the by-laws. Jean Mendez moved to adjourn at 2:10 p.m., seconded by Pat Ball. The motion passed unanimously. Respectfully submitted, Tomi Spence Secretary 1 GIFT FUND EXPENDITURES I APRIL 1993 CITY GIFT FUND Beverly Treuhardt in memory of Dr. Harlan Ford. ($20.00) "Crossing Antarctica" $ 5.99 "Majic Bus" $24.95 Georgetown Music Study Club 1 in memory of Mrs. John N. Ellyson. ($20.00) "The Violin Hunter" $19.95 510 (c) (3) Title .Terry Savage's New Money Strategies Women's Encyclopedia of Health and Emotional Healing The Red Record Balkan Ghosts The Best Bargain Family Vacation Winning the Insurance Game The Misbegotten Son Turmoil & Triumph The Dividing Line The Line of Fire Post -Capitalist Society Homeowner's Legal Guide Ablaze AHA Guide to Stroke Treatment, Recovery, & Prevention Mary Ellen's Clean House Chef's Secrets from Great Restaurants in La. The Roadrunner The Merck Index 11th Edition '89 Van Cliburn Nobody, Nowhere Arnold's Fitness for Kids Ages Birth - 5 Arnold's Fitness for Kids Ages 6 10 Arnold's Fitness for Kids Ages 11 14- Swordfish Heisenberg's War Caregiving of Older Adults -Child Care Crisis Play Ball Assembling California Care of the Soul Standard & Poor's Stocks and Bond'Guide' My feeling, Myself ' Cost $23.00 $27.95 $14.95 $22.95 $12.95 $14.95 $21.95 $35.00 $20.00. $25.00 $25.00 $22.95 $23.00- $23.00 $20.00 $15.95 $19.95 $35.00 $24.99 $21.00 $15.00 $15.00 $15.00 $25.00 $27.50 $45.00 $39.50 $25.00 $21. 00 $22.50 $17.95 $ 9.95 Your New House $11.95 Patriarch $24.95 U.S.A. Today Baseba11-1993 Almanac $12-95 Home Safe Home $13.95 Childbirth without Fear $ 6.50 Official Price Guide to Football Cards $ 5.99 Kovel's Antiques & Collectibles Price List $13.00 A Passover Haggadah $12.95- Female Heart $10.00 To Life $19.95 Dictionary of Cults, Sects, Religions & the Occult $25.00 T * exas Golf Legends $24.95 How to Live Between Office Visits $22.00 Emeril's New Orleans Cook Book .$23.00 Honorable Profession $ 9.95 Sacred Country $21.00 Ray Miller's Eyes of Texas, Austin Hill CO. $10.95 Zigler on Selling $10.00 Making Peace in Your Stepfamily $15.95 Immigration the Easy Way -,$12.95 How to Prepare for the U.S. Postal Service Mail Handler/Mail Processor Exam $10.95 All about Houseplants $ 8.95 From Chocolate to Morphine $13.95 New Decorating Book $29.95 Wake Up and Smell the Coffee $14.95 German Language 30 cassettes $14.95 Country Living's Country Book $25.00 Crossing Antarctica $ 5.99 The Third Chimpanzee $12.00 Preparing for the 21st Century $25.00 Drawing the Head & Figure $ 7.95 The Life of Capone $14.95 The Texas Homebuyer's Manual $ 6.95 TexasMonthly Guide Book to New Mexico $ 9.95 Field Guide to Texas Snakes $24.95 Field Guide to Reptiles & Amphibians of Texas $14.95 Dark Side of Power $25.00 Hillary Clinton, Inside Story $ 4.99 Houseplant Encyclopedia $ 5.99 When I Am An Old Woman $10.00 Everybody's Doing It $10.00 Street Smart Career Guide $12.00 Man Who Stayed Behind $25.00, Ladies of the Court $22.00 Conduct Unbecoming $26.95 Kingdom of cults $12.99 Managing Human Resources $42.50 Finger of God $ 7.95 Hanging BY a Thread $ 7.99 In the Spirit of Crazy Horse $15.00 Spell of New Mexico $ 9.95 James Beard's Simple Foods $22.00 Queen $25.00 Total Quality Management in Government Quality Management in the Nonprofit World Making Quality Happen Driving Fear Out of the Workplace Total Cost $24.95 $23.95 $27.95 $28. 95 $1,672.38