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HomeMy WebLinkAboutMinutes_LAB_12.08.1992Georgetown Public Library Advisory Board December 8, 1992 1: 00 p.m. Library Board Room Present: John Duer, Judi Shanklin, Morton King, Tomi Spence, Pat Ball, Mary Beth Huba, Mary Pat McLaughlin, Robert Horick (arrived late) Absent: Jean Marie Mendez, Tresa Long The meeting was called to order at 1:05 p.m. 1. On a motion by Judi Shanklin, seconded by Morton King, the minutes of the previous meeting were approved unanimously. 2. Mary Pat informed the Board of a request from the Department of Human Services for a waiver of the meeting room fee for its monthly meetings of Outreach for Aid for Dependent Children. (Note: Robert Horick arrived at 1:10). Morton King moved for approval of the request as the meetings are an educational activity. Robert Horick seconded the motion which carried without dissent. 3. Mary Beth reported that she, Tomi Spence and Mary Pat McLaughlin met with Hartley Sappington to discuss the evaluation of the Library Director. A summary of the individual evaluations (prepared by Tomi Spence) is included with these minutes. The Board discussed the need for the evaluation to be carried out at the same time every year, as well as the possibility of conducting other types of evaluations. These could include evaluations of the staff, specific collections, and certain library services. 4. John Duer reported on the CTLS meeting he attended with Mary Pat. CTLS is making changes in its grant structure, and will give every library $500.00 a year regardless of size. Also, the library must send someone to three meetings a year, and the Library Director must attend two additional meetings or the library will lose 100% of its grant money. 5. Mary Pat has received the draft of the Long Range Plan from Jennifer Patterson (state library consultant), and will distribute it to members of the Long Range Planning Committee for discussion at the next committee meeting on December 18. The committee will prepare a written report to be presented to the Board at the January meeting. 6. On a motion by Robert Horick, seconded by John Duer, the 1993 holiday schedule was approved unanimously by the Board. (Note: Judi Shanklin left at 1:45) page 2 of 2 7. Morton King made a motion that our surplus books be offered to a small library in the area to expand its collection. If the books are not accepted by any library, they should be disposed of in an auction. Pat Ball seconded the motion, which passed unanimously. The City Council must approve any action on this matter. 8. A subcommittee consisting of Mary Beth Huba, Tomi Spence and Mary Pat McLaughlin will prepare a calendar to guide the Board in such matters as evaluations, reviewing policies and codes, and budget planning. 9. Morton King will chair a short term Revenue Sources Committee to identify two or three methods of raising additional funds for the library, above those provided by the city. He will ask Judi Shanklin and Tresa Long to serve with him on the committee. 10. Robert Horick moved to approve the gift fund expenditures. John Duer seconded the motion, which passed unanimously. 11. Mary Pat reported on the CTLS workshop on policy preparation which she attended. She also presented to the Board the "wish list„ prepared from suggestions by staff and patrons. On a motion by Morton King, seconded by Pat Ball, the meeting adj ourned at 2: 20 p. m. Respectfully submitted, Tomi Spence Secretary GEOBGETOWN PUBLIC LIBRARY PROPOSED DATES FOR LIBRARY CLOSING -- January 1993 through December 1993. Occasion Date City Additional 1993 New Years Eve (CLOSE AT 6:00pm) New Years Day Jun 1 x Saturday after New Years Jan 2 x One Saturday in the Spring (to be scheduled later) for inventory of the collection. x Memorial Day Msy 31 x Monday after 4th of July Jul 5 z Saturday before Labor Day Sep 4 x Labor Day Sep 6 x Thanksgiving Day Nov 25 x Friday after Thanksgiving Nov 26 x Saturday after Thanksgiving Nov 27 x Thursday before Christmas Dec 23 x Christmas Eve Dec 24 x Christmas Day (Saturday) Dec 25 x *New Year's Eve Dec 31 x *Added by City after original list approved 4:x GEORGTOWN PUBLIC LIBRARY LONG-RANGE PLAN INTRODUCTION The Board and staff of the Georqetown Public Library embarked upon a lonq ranqee p1anninq process in the late Sprinq of 1992~ Throuqh monthly planninq meetix`qsn a public heari,nqv and public surveys, a picture emerqed of, the collections and services the Georqetown community would like to have available at the Library. The purpose of, this plan is: * To determine which Library services and collections should be the focus of staff activity for the next five years. � l� * To afford Georqetown City ,qovernment a q mpse� of the problems, possibilities, and future direction of the LIbrary. *To inform the citizens of Georqetown of the LIbrarY"s plans; to qive each person an idea of how he/she miqht serve the community throuqh volunteerinq at the Library. *To identify the projects most desired by users of the Georqetown Public Library as a first step in obtaininq fundinq for those projects. The roles presently played by the Library include preschoolers door to learninq, recreational readinq, and limited independent learninq. GOALS/ENDS FOR 1993-1997: ' GOAL 1: GIVE GEORGETOWN CITIZENS ACCESS TO A WIDE RANGE OF ELECTRONIC INFORMATION. A) Internet connection for access to university library collections and other information services. ~ B) CD-ROM databases in the Library. Specific suqqesations include (but are not limited to); *Subscribe to Readers Guide or equivalent periodical CD-ROM~ *Purchase CD-ROM encyclopedia with sound and video capability. *Subscribe to NewsBank CD-ROM, a newspaper cllppinq service. *'Identify other hiqh-interest databases. C) Dial -up access to Georqetown Public Library Cataloq. DI Teaininq for Library staff and interested citizens in electronic information search^techniques. E) Public use computers in the -,'Library. GOAL 2: CONTINUE TO PROVIDE HIGH -QUALITY TRADITIONAL LIBRARY MATERIALS. A) Access to -a wide ranqe of periodicals. B) Current and classical literature represented. C> "How-to" and hobby books increased. D) Bioqraphies of lnsplrinq people. E) Books on tape expanded. F) Performing arts and educational videos. B> Multo-ethnic children"s literature' -0 H) Science collection inpromsd. GOAL 3: DEVELOP IN-DEPTH COLLECTIONS AND SERVICES IN SPECIAL INTEREST AREAS. A) Occupational Outlook Service *Business materials ++JobIine: information about local jobs ' *Career chanqe information B) Parentinq *Books & tapes *Information & referral *Readinq readiness classes ^ C) Texas ans Local History collectio0s D) Continue to evaluate younq-adult (teen) collection. GOAL 4: PROVIDE EDUCATION SUPPORT FOR ELEMENTARY AND SECONDARY LEVELS. A> Curriculum -related resources to auqmeot school collections. B) Tut�orinq & homework information. C) Library skills instruction. ' GOAL 5: CONSIDER EXPANDING ACCESS TO LIBRARY SERVICES THROUGH INNOVATION METHODS. A) Extended Library hours. B) More space/ better utilization in Library. Consider it ,,home -bound" services or mobile units. C) Volunteer proqram manaqe6 by a coordinator. D) Improved interlibrary loan service. E) Supplemental fundinq sources, such as (but not limited to) coUnty-wide* library systemp.qrants, endowment fundp Friends of the Library Projects (resale shop, fundraiser dinners* Iectureesn special events, etc.) EVALUATION/MEASUREMENT To evaluate and measure the extend to which to Plan is achieved, the followinq methods are recommended: *A rotatinq five-year count of books in the collection, with specific collections to be tarqeted and reviewed each year. *Annual public patron surveys to be evaluated to determkne that problems have been addressed, and are therefore not recurrinq» and to determine if new areas of interest are developinq. *On-qoinq quarterly committee meetinos to review results, and prioritize Gaols/Ends to be concentrated on each quarter. STAFFING Staffinq remains an urqent problem, and the support of the Board is recommended to help persuade the City to provide additional staffinq. Many of these qoals cannot be accomplished without additional staff. ism 1/6/93 Georqetown Public Library Board of Trustees Lonq-Range Plan Fundinq This committee did not specifically address fundinq, as it was determined that the plan should be approved by the Board before we determine how to prioritize the Goals & Ends. However, we did agree that it is imperative that the 501(c)(3) Board allocate funds to the approved plan so that it may beqin to be implemented. The current Library fundinq (through the City) can bearly maintain the current level of service, and therefore is not adaquate to increase or add the collections and services recommended in the Plan. We therefore recommend that substantial fundinq be allocated to the plan, with specific amounts allocated to each Goal/End. The Board (or committee) should prioritize the Goals/Ends for fundinq. Specific additions to the collections from this fundinq should be reported to the Board to verify that the funds are beinq spent on the Goal or End they were allocated to. WE SUGGEST INITIAL FUNDING BE CONCENTRATED ON GOALS 2 and 3. Goal 1 has already been allocated $7,500. Goal 4 requires coordination with the School system before addinq to the collection. Goal 5 is a "for consideration only" Goal, and therefore requires little or no fundinq, althouqh additional committees may be required to consider these items. Finally, a picnic had been considered to brinq together various county library staff/Directors to "brainstorm" fundinq and service suggestions. We still recommend that this project be completed in the Sprinq (when the weather improves). ism 1/6/93 FUND EXPENDITURES January 1993 TitleGIFT t s CITY GIFT F, $350-00 InsideWestinghouse cry: latest news about your body $12.90 Down the Hatch: tood we eat $12.90 Erik is Homeless $.9 Out of the Gang $12,95 Family Violence $11.95 Looking at the Environment $1989 Looking at Plants . � 9 Looking at Insects $19,89 Eat for Lifer $18.95 Eyes Disease & other Pest Borne Illnesses Catching a Cold $11.40 Armadillo $1295 Insects: How to watch & understand m 95 Handbook of the Elements $ 5.95 Handbook of Chemistry & Physics $9950 d,obon Society Guide to North American Reptiles.. $ 3 „ 0 Audobon Society Guide to North American Trees $14.95 Audobon Society Field Guide to NAmerican Butterflies 1,11-915 Total $345.32 5 3 Exploring World 13v. Grolier $189.00 Grolier Wellness Encyclopedia .'r . Grolier $339.00 The New Grolier Electronic Encyclopedia (CD --ROM) $263.00 Magazine Articles Summaries with 90 full text $320000 "° r" MONTHLY REPORT LIBRARY SERVICES DIRECTOR DECEMBER 1992 BUILDING The Parks Department planted the rest of the trees funded by ---he grant. The new trees in the front of the Library were selected from native -grown stock and should be more hardy than the first ones. ADMINISTRATION The en-1---ire staff received training on the City Safety Policy. I was invited to judge the Literature division of the PTA Reflections contest at three schools and at the city level. I completed the Annual Report to the Texan State Library. This report also serves as application for continuing membership in L the Central Texas Library System. PROGRAMMING The Sunshine Generation nerformed December 3. THE COLLECTION a children's Christmas prograim Westinghouse donated $350.00. The staff is selecting science books for purchase with this gift. PLANNING The Long Range Planning Committee agreed on a draft to be presented to the Board at the january meeting. FRIENDS OF THE LIBRARY The Friends of the Library did not hold a meeting in December. The Society for the Preservation of the Gentle Art of Reading Aloud meeting was sparsely attended. Georgetown Public Library 1 LIBRARY ADVISORY BOARD Evaluation Form_ DIRECTOR OF LIBRARY SERVICES Date: Scale: 1= Excellent 2= Very Good 3= Good 4= Acceptable 5= Unacceptable NO= Not observed NAME l�ce f y PART I ELATIONSHIP WITH THE BOARD: RATING Keeps Board informed of organization activities, progress, and problems 1 2 C 4 5 NO 2. Is receptive to Board Member ideas and suggestions 1 2 6) 4 5 NO 3. Makes sound recommendations for Board action 1 2 4 5 NO 4. Maintains a friendly and courteous attitude toward Board members 1 O 3 4 5 NO 5. Facilitates the decision making process for'the Board 1 (2) 3 4 5 NO 6. Accepts Board criticism in a friendly, firm, and positive way 1 111 3 4 5 NO 7, Gives constructive criticism in a friendly, firm, and positive way 1 3 4 5 NO 8. Follows up on all problems and issues brought to the Director's attention 1 2 V 4 5 NO 9. Additional comments on any of the above items: ..valuation Form Director of Library Services Page 2 MANAGEMENT SKILLS: 1. Maintains a smooth -running office 1 2 4 5 NO 2. Prepares all necessary reports and keeps accurate records 1 2 4 5 NO 3. Speaks and writes acceptably 1 2 4 5 NO 4. Proposes organizational goals prior to each fiscal year 1 23 4 5 NO 5. Plans well in advance 1 2 30 4 5 NO 6. Is positive in attitude and action T 1 3 4 5 NO 7. Additional comments on any of the above items: a r rt ry 4-:! 'I 4�; FISCAL MANAGEMENT: Prepares and provides accurate financial records 1 3 4 5 NO 2. Is concerned with careful management of the budget 1 3 4 5 NO 3. Displays common sense and good judgement in business transactions C9 2 3 4 5 NO 4. Additional comments on any of the above items: ;7 rev, /7 7 C.-I x _P PERSONAL AND PROFESSIONAL ATTRIBUTES: 1. Projects professional demeanor 1 2 (4) 4 5 NO 2. Participates in professional activities '9 2 3 5 NO 3. Displays a good sense of humor 1 2 tv 4 5 NO 4. Additional comments on any of the above items: COMMUNITY AND PUBLIC RELATIONS: 1. Represents the library in a positive and professional manner 1 2 �y 13) 4 5 NO Actively promotes the program to the public 3 4 5 NO Qz) valuation Form —rector of Library Services Page 3 3. Deals effectively with the school system 4. Additional comments on any of the above items: EFFECTIVE LEADERSHIP OF STAFF AND VOLUNTEERS: 1. Deals with staff and volunteers honestly and fairly 2. Maintains open, concerned, and congenial relations with staff and volunteers 3. Delegates'effectively 4. Assesses performance of staff and volunteers fairly and reasonably iD 2 3 4 5 NO 1 0 3 4 5 NO 1@ 2 3 4 5 NO (--)'\ 1 3 4 5 NO 1 g 3 4 5 NO 5. Additional comments on any of the above items: j 7p� r y 'L/I F ��'l ?' rt�- Jtr'.�- i r U.I f% i�.F v' +� a �..� ,-�,.. 1 � / rr n � S rr ¢�iY2 `/SC'G1� PART IT I. What specific recommendations do you have for the Director of Library Services to improve performance? 74V /t7'/0/ sICIiYz F! f.t-tC_ .^fe :c4r'r. i1� i:1._{ r~rr`c. cJi� 0ir2G4ofJ �i• 5gnjf]1It/tYzM --✓�C1,CG /Yl Q/r O C-f CQ. 3 ii1'1 C (1fr5ce,y �r 1r C&rir- r.,.s.Aov'.t-*ct— ir)lcifi iFi,`�q, 5C.IIt �erv.r.w�.iGa'�in.�� 2. What impressed you the most about the Director of Library Services' performance dur- ing the last 12 months? �s rr vA. rcAUv r c_.a r1tS C f2.�sz-� 1 O u � t � f 0 F C. 5 5 s a, i r i �F 1 ; a? S !�,' p S , 74 { a s e 1o�fovv � �J r n, n f C 5 5{ c ! w ' c. .. G r� ?t t £?- fi' 'C,tntc_ (d a t ti- 1`t' 4,e.r,,� t GQ. t t<S�� `d CClYr, Y%, c�i�C r rc ' 4 �- I l r!r r ri a7{te-r- ov fce5 6 Fun c s `r Qj'l=a F-o-C 4l,.c,,r 3. What should be the priorities for the Director of Library Services during the next year?r�3lQ(}1i3n 2 05: rr-C475f; '{ �e"'o }.in^:a7-r fi`{lS6r'n:;./?%:,�.:r/7� l'6f2f`� e�''ii4�^�3yltrrrf'�GL ,r, 1( L' �.-;ru:fx :'�Pr�n.,�ft A*6rar�.... cv51e�ez�fQono tvt 6Ea h� r �; ��cs �ri 51 n ; .^ I � � f 4. What's your major criticism, if any, of the Director of Library Services' perfor- mance? �f J is 7 +� r cf L ? 3�r(' Ci j' rCr�f LTb� t { HiDo you have any additional comments regarding the Director of Library Services that ve a bearing on this evaluation? (Corrected) Georgetown Area Library Board 501(c)(3) December 8, 1992 following Advisory Board meeting Library Board Room Present: John Duer, Morton King, Tomi Spence, Pat Ball, Mary Beth Huba, Robert Horick, Mary Pat McLaughlin Absent: Jean Marie Mendez, Judi Shanklin, Tresa Long The meeting was called to order at 2:20 p.m. 1. The minutes of the previous meeting were approved unanimously on a motion by Morton King, seconded by John Duer. 2. Pat Ball moved to approve the By-laws with the following changes: "ARTICLE V. Section 3. Quorum. Five members constitute a quorum. A quorum shall be sufficient for the transaction of all business; provided, however that seven members must be present and voting for expenditures over $5000.00 to be approved." The motion was seconded by Robert Horick, and passed unanimously. 3. Robert Horick presented his suggestions for the computer equipment to be purchased for the library. He and Mary Pat will continue to investigate and will make a further report at the next Board Meeting. (Note: John Duer and Robert Horick left at 2:45. The rest of the meeting was conducted without a quorum.) 4. Although a vote could not be taken, the remaining members agreed that the 501(c)(3) Board members would provide funds for a reception for new and old Board members and any city council members interested in attending. As much food, etc. as possible will be provided on a "pitch in" basis. The reception committee will consist of Mary Beth Huba, Mary Pat McLaughlin and Tomi Spence. Mary Pat reported that the two couches in the children's room are in extremely bad shape. She has obtained an estimate of $640.00 to have both couches re -upholstered. The members present strongly suggest that the couches be repaired at a maximum cost of $640.00. The meeting was adjourned at 3:00 p.m. Respectfully submitted, Tomi Spence Secretary Georgetown Area Library Board 501(c)(3) December 8, 1992 following Advisory Board meeting Library Board Room Present: John Duer, Morton King, Tomi Spence, Pat Ball, Mary Beth Huba, Robert Horick, Mary Pat McLaughlin Absent: Jean Marie Mendez, Judi Shanklin, Tresa Long The meeting was called to order at 2:20 p.m. 1. The minutes of the previous meeting were approved unanimously on a motion by Morton King, seconded. by John Duer. 2. Pat Ball moved to approve the By-laws with the following changes: "ARTICLE V. Section 3. Quorum. Five members constitute a quorum. A quorum shall be sufficient for the transaction of all business; (a) provided, however that seven members must be present and voting for expenditures over $5000.00 to be approved." ; and a possible update of the IRS code by year. The motion was seconded by Robert Horick, and passed unanimously. 3. Robert Horick presented his suggestions for the computer equipment to be purchased for the library. He and Mary Pat will continue to investigate and will make a further report at the next Board Meeting. (Note: John Duer left at 2:45. The rest of the meeting was conducted without a quorum.) 4. Although a vote could not be taken, the remaining members agreed that the 501(c)(3) Board would provide funds for a reception for new and old Board members and any city council members interested in attending. As much food, etc. as possible will be provided on a "pitch in" basis. The reception committee will consist of Mary Beth Huba, Mary Pat McLaughlin and Tomi Spence. Mary Pat reported that the two couches in the children°s room are in extremely bad shape. She has obtained an estimate of $640.00 to have both couches re -upholstered. The members present strongly suggest that the couches be repaired at a maximum cost of $640.00. The meeting was adjourned at 3: 00 p.m. Respectfully submitted, Tomi Spence Secretary Tomi Spence Secretary GIFT FUND EXPENDITURES January 1993 Title Cost CITY GIFT FUND Westinghouse $350.00 Inside Story: latest news about your body $12.90 Down the Hatch: food we eat $12.90 Erik is Homeless $12.95 Out of the Gang $12.95 Family Violence $11.95 Looking at the Environment $19.89 Looking at Plants $19.89 Looking at Insects $19.89 Eat for Life $18.95 Lyme Disease & other Pest Borne Illnesses $12.40 Catching a Cold $11.40 Armadillo $12.95 Insects: How to watch & understand $ 9.95 Handbook of the Elements $ 5.95 Handbook of Chemistry & Physics $99.50 Audobon Society Guide to North American Reptiles.. $18.00 Audobon Society Guide to North American Trees $14.95 Audobon Society Field Guide to N.American Butterflies 17.95 Total $345.32 501 (c)(3) Exploring Our World 13v. Grolier $Z89.00 Grolier Wellness Encyclopedia 17v. Grolier $339.00 The New Grolier Electronic Encyclopedia (CD-ROM) $263.00 Magazine Articles Summaries with 90 full text $3200.00 or Reader's Guide to Periodical.Literature $1095400 BY-LAWS FOR THE GEORGETOWN PUBLIC LIBRARY BOARD: 501(c)(3) ARTICLE I. NAME AND OBJECT. The name of this organization is the Georgetown Public Library Board. Its objects are: 1) to use funds from private sources to assist the Georgetown Public Library in providing services and acquiring materials and equipment which are needed but not supplied by the City budget; 2) to seen grants and 14 conduct fundralsing activities; and 3) to promote the Library's programs and services in the Greater Georgetown community. ARTICLE II. MEMBERSHIP. Section 1. Number of Members. The Library Advisory Board shall be composed of nine members, recommended by the Mayor and appointed by the City Council. In addition, the Director of Library Services and the President of the Friends of the Library shall be ex-officio members, who shall not vote, nor hold office. Section 2. Terms of Office and Tenure of Voting Members. Terms of office Board shall be policies. ARTICLE III. OFFICERS. and tenure of voting members of the determined by city ordinances and Section 1. Titles of Elected Officers. The elective officers of the Boar'd shall be the Chair, Vice -Chair, Secretary and Treasurer. These officers shall be elected from among the voting members of the Board for a one-year term at the beginning of the appointment cycle and shall serve until their successors are elected and qualified a year later. Elections shall be held at the January meeting each year. The Chair shall vote only in case of a tie. Section 2. Duties of officers. The Chair presides at all.meetings, and performs all other duties pertaining to the office. The Chair and Director shall cooperate to notify each Board member of each regular or called meeting, and of its agenda. The Vice -Chair, in the absence of the Chair, performs all duties of the office, and shall. succeed the Chair in office in case of vacancy. The Secretary keeps records of proceedings of all meetings, and is Custodian of all Board records. The Treasurer shall receive and be responsible for all money controlled by the Board, depositing, investing, and disbursing it as directed by the Boeard and pursuant to state law and city ordinances. The records and accounts of the treasury of the.Board shall be subject to internal audit whenever directed by the Board. ARTICLE IV. COMMITTEES. Special committees for the study and investigation of special programs and problems may be appointed by the chair; such committees shall serve until completion of the work for which they are appointed. ARTICLE V. MEETINGS. Section 1. Regular Meeting Time. Regular monthly meetings shall be held in the Library at times set by majority vote of the Board. Section 2. Special Meetings. Special meetings may be called with 48 hours notice by the the Chair, or by five (5) voting members of the Board, whenever necessary for the transaction of such business as may be 'Stated in the call. Section 3. Quorum. Five members constitute a quorum. A quorum shall be sufficient for the transaction of all business; provided, however, that seven members must be present and voting for expenditures over $5,000.00 to be approved. ARTICLE VI. UPON DISSOLUTION OF THE BOARD. Upon the dissolution of the Georgetown Public Library Board the Officers shall, after paying or making provision for the payment of all of the liabilities of'the organization, dispose of all the remaining assets to such organization or organizations as shall at the time of the dissolution qualify as an exempt organization or non-profit corporation under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), and whose exclusive function is the support and furtherance of the Georgetown Public Library (or its successor) and its objects; or said remaining assets, if any, may be transferred to the City of Georgetown, or any other governmental entity, for the support and furtherance of the Georgetown Public Library (or its successor) and its objects. Any such assets not so disposed of shall be disposed by a Court having jurisdiction inthe county in which the principal office of the Georgetown Public Library Board is then located, exclusively for such purposes or to such organization or organizations as said Court shall determine which are organized and operated exclusively for such.purposes. ARTICLE VII. AMENDMENT. These By -Laws may be amended at any regular monthly meeting of the Board with a quorum present; provided, that the amendment was stated at the previous regular meeting. M u" i TLA CAST 0 November/December 199 Volume 11 No. 6 1993 TLA LEGISLATIVE DAY It is important that each library and every part of the state be well represented on Legislative Day. Use this One of the most important dates to be marked on your opportunity to be visible --and vocal --arid let your calendar for 1993 will be Wednesday, February 17. legislator know how much you and Texas' libraries need That's the day that you can join other librarians, local her or his support. See you in .Austin.. can February 171 government leaders, and library supporters from across the state at the Texas Library Association's fifth biennial For additional information regarding Legislative day, Legislative Day in Austin. e purpose of this special please contact the Texas Library Association Office, event is to enable Texans to come together to educate 3355 Bee Cave Road, Suite 603, Austin, TX 78746; state legislators about the critical needs and concerns of 51 /3 8-1 18. libraries. Briefing sessions, individual appointments with legislators, and an informal reception at historic HOW TO TALK C EG L R Saengerrunde Hallwill all be part of Legislative Day. ABOUT LIBRARIES Pre -registration information is now available through the STICK TO LIBRARY ISSUES. Don't dilute your Legislative Islay Local Arrangements Committee, chain presentation by bringing in extraneous discussions or by Lisa deGruyter, Texas State Library, and Brenda observations. �Tch Austin Public Library. If you would like a stration packet, please complete and mail the form in PRESENT ACCURATE FACTS AND PERSUASIVE this issue of "1AIcast. IDEAS. Being for or against libraries is not enough. Be prepared to support your viewpoint with facts and This year's headquarters hostel is the Myatt Regency can figures. Town Lake, locatedat 308 Barton Springs Road {just southwest of the Congress Avenue bridge). Registration BE HELPFUL, If your legislator asks a question about will be provided on Tuesday, February 16, from :00 libraries that you cannot answer, offer to find out and .m. - 10.00 p.m. for those who arrive early, and will follow through. continue on Wednesday morning starting at 7:00 a.m. RE UNDERSTANDING. Put yourself in your Whether you have previously attended a Legislative Day legislator's position. Try to understand the outlook and does not matter. A leader will be appointed for each of aims of your legislator, and you will be retire likely to the 31 senatorial districts, and you can be an important create a reciprocal understanding about the problems of part of a team effort. The first briefing session for libraries. Legislative Day delegates will be held on 'Tuesday, February 16, from 7 30 p.m. - 9.00 p.m.; with a second BE REASONABLE. Recognize that there are honest session scheduled for 8:00 a.m. - 9.00 a.m. on differences of opinion and different priorities. Never Wednesday. Delegates may choose to attend either o indulge in threats, which are signs of weakness and are the two identical sessions, counterproductive. Delegates will begin meeting with legislators as early as BE QUICK TO GIVE CREDIT WHERE IT IS I)i.1E. 8;00 a.m. on Wednesday and continue throughout me f your legislator agrees and votes with you for libraries, day. At the end of the day there will be a reception make sure you adequately acknowledge that action, frj,ln 00 p.m. - 7:30 p.m. for all delegates and whether the issue passed or failed. Always commend stators. Because legislators often arrive late, the things your legislator does right, delegates should plan to stay for the entire reception.