HomeMy WebLinkAboutMinutes_LAB_11.10.1992Georgetown Public Library Advisory Board
November 10, 1992 1: 00 P.M.
Library Board Room
Present: Judi Shanklin, John Duer, Morton King, Jean Marie
Mendez, Robert Horick, Tomi Spence, Mary Pat McLaughlin, Mary Beth
Huba, Tresa Long (arrived late).
Absent: Pat Ball.
The meeting was called to order by Jean Mendez at 1:00.
Mary Beth Huba arrived at 1:05.
1. Morton King moved that the minutes be approved as mailed.
Judi Shanklin seconded the motion, which passed with John Duer
abstaining.
2. Mary Pat reported a call from a citizen concerned about the
speed with which books are placed on the shelves after purchase or
donation.
3. Bob Hart shared a video with the Board, and discussed plans
for facilitating communication among the various city advisor boards
and the City Council. He also announced that new Library Board
members will be appointed in January for terms to begin in February.
4. The directive from the City Council is still in formation.
5. The Treasurer's report was inadvertently placed on the wrong
agenda.
F. Jean Mendez will accompany Mary Pat to the City Council
meeting to ask for approval of John Duer as CTLS representative, with
Nancy Snead as alternate.
7. Jean Mendez presented the following motion: "The Long Range
Planning Committee requests permission to request from the 501(c)(3>
Board $7,500.00 from the E.D. Jones Money Market Account currently
being held by that Board for the acquisition of Public Access
computers. We intend on purchasing two PCs, a CD tower, word
processing software, Lotus type software, a printer, and possibly a
modem, with these funds. Bob Horick will assist Mary Pat in selecting
these items." The motion was seconded by Judi Shanklin, and passed
unanimously.
8. Mary Pat reported that the City Attorney asks the Board to
remove "Loitering" and "Sleeping" from the Statement of Policies.
Mary Pat also said that there will be a staff policy advising them how
to deal with violators of the public policy. The Statement of
Policies (Code of Conduct) was unanimously approved after a motion by
Morton King, seconded by Judi Shanklin.
November 10, 1992 page 2 of 2
9. Additions to the Library Director's Report: (a) Rosa Garcia
has been hired as the new Children's Librarian; (b) The library will
be closed the Saturday after Thanksgiving; (Note - Tresa Long arrived
at 2:10) and (c) Mary Pat has begun compiling a "wish list" of
suggestions by the staff and public for future purchases.
10. The plan to investigate additional sources of revenue was
tabled after a motion by John Duer, seconded by Morton King, passed
unanimously.
11. There were no gifts reported this month.
12. All Board members were asked to fill out the Library
Services Director evaluation form (distributed) and return them to
Tomi Spence by November 17 for summarization.
J. Duer and R. Horick left at 2:20
This meeting was adjourned at 2:25 after a motion by Morton
King, seconded by Judi Shanklin, passed unanimously.
Respectfully submitted,
Tomi Spence
Secretary
Georgetown Public Library
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GEORGETOWN PUBLIC LIBRARY
PROPOSED DATES FOR LIBRARY CLOSING
-- December 1992
through December 1993.
Occasion
Date
City
Additional
Holiday
closing
1992
Christmas Eve
Dec
24
x
Christmas Day
Dec
25
x
Saturday after Christmas
Dec
26
x
1993
New Years Eve (CLOSE AT 6:00pm)
New Years Day
Jan
I
x
Saturday after New Years
Jan
2
x
One Saturday in the Spring
(to be scheduled later)
for inventory of the collection.
x
Memorial Day
May
31
x
Monday after 4th of July
Jul
5
x
Saturday before an Day
Sep
4
x
Labor Day
Sep
6
x
Thanksgiving Day
Nov
25
x
Friday after Thanksgiving
Nov
26
Saturday after Thanksgiving
Nov
27
x
Thursday before Christmas
Dec
23
x
Christmas Eve
Dec
24
x
Christmas Day (Saturday)
Dec
25
x
GEORGETOWN PUBLIC LIBRARY
STATEMENT OF POLICIES
It is the purpose of the Georgetown Public Library that the residents of the City of Georgetown have a pleasant
community facility in which to read, choose books and other Library materials, request assistance from Library staff,
-wend library programs, use the copying machine or use the meeting rooms. It is intended that all members of the
=mmunity have equal access to these programs. In order for this to be possible, it is important that everyone abide by
the Library regulations.
This statement of policies is posted for the notification and convenience of Library patrons. All patrons are expected to
abide by these standards of behavior. If you cannot abide by these policies, you are requested to leave the Library
premises. If you see another patron disobeying these policies, please notify a librarian.
THANK YOU FOR COMPLYING WITH THE LIBRARY REGULATIONS.
Behavior that is unacceptable in the Library:
Or Abandoning and Leaving Unsupervised Children Texas Penal Code Section 22.041(c)
gig, Abuse of patrons and staff, including physical, verbal and sexual abuse --Texas Penal
Code Section 22.01
ow Bringing in animals, except those trained to assist persons with disabilities.
1W Child Abuse --Texas Penal Code Section 22.01
iiie Disorderly Conduct --Texas Penal Code 42.01
ow Disruptive Behavior --Any action by an individual or group which willfully and
purposefully disrupts other individuals in the Libarary.
ow Eating and Drinking (Except approved meeting room use)
.w Intoxication resulting from alcohol or drugs
W�r Mistreatment and Vandalism of Library facilities, materials and equipment
aw Playing Radios and Televisions
ow Refusal to Leave at Closing
aw Smoking, prohibited by Georgetown City Code Section 8.32.020
W' Voyeurism and Peeping
I Any behavior that is unlawful or infringes on the rights of others.
Violation of these regulations will subject you to removal from the Library and a
charge of Criminal trespass. Texas Penal Code Section 30.05
Americans With Disabilities Act: 12-10-91; 2-11-92; 3-10-92;
8-11-92
Art Policy/Art Guild: 10-6-87; *11-3-87; 3-1-88; 8-2-88; 5-1-90;
7-3-90; 11-6-90; 1-8-91; *2-5-91;
*6-11-91; 11-12-91; 2-11-92
By-laws (Library Board): 3-19-91; 4-14-92; 6-9-92; 8-11-92;
9-8-92
Cable tv: *2-5-91
Century Plan: *3-19-91; 4-9-91
Collection Development Plan: *1-8-91
Donation Policy: *1-14-92; 5-12-92
Donations and Gifts: 10-3-89; (large print magazine from
Christian Record Services)
1-9-90; 2-6-90; 4-3-90; 9-4-90; (embroidery
artwork by Lillian Peavy)
3-19-91; 3-10-92;("Lapidary" & "Rock & Gem'
magazines donated by Williamson County
Gem and Mineral Society)
3-19-91; ("Chip & Chats" magazine donated
by Rod Johnson)
7-12-91; ($500.00 donated for large print
and audio collections from Don and Clara
Scarbrough)
11-12-91; ("Dalhart Winberg, Artist of
Texas" donated by Winberg family.)
2-11-92; Q500.00 donated by Scarbroughs)
3-10-92; (live trees donated by Texas Parks
and Recreation Department)
Dynix: *6-7-88; 7-5-88; 9-6-88; 10-4-88; 11-1-88; 12-13-88;
1-3-89; 9-5-89; 10-3-89; 3-19-91; 7-12-91; 9-10-91;
10-8-91; 11-12-91; 3-10-92
Election of Officers: *1-5-88; *6-6-89; *2-5-91; *1-14-92
Evaluation of Library Director: *12-5-89; 1-9-90; 3-9-90; 4-3-90
Family Chiropractic Clinic: *2-6-90; 4-3-90; 5-1-90; 2-11-92
Friends of the Library: 3-7-89; 10-3-89; 11-7-89; 2-6-90;
9-4-90; 10-2-90; 11-6-90; 12-4-90;
2-5-91; 3-19-91; 4-9-91; *5-14-91;
6-11-91; 9-10-91; 11-12-91; 12-10-91;
2-11-92; 3-10-92; 4-14-92; 5-12-92;
6-9-92; 7-14-92; 8-11-92; 9-8-92
Gift Certificates: 6-6-89; 8-2-89
Grants: CTLS: 8-13-91; 9-10-91; 10-8-91; 9-8-92
GTE: 11-3-87; 5-3-88; 6-7-88; 7-5-88; 4-20-89:
10-3-89; 11-12-91; 12-10-91
HEB: *5-12-92
IBX:'10-3-89
TEA: *4-22-91
United Way: 6-7-88; 7-5-88; 6-6-89
Homework Assistance Program: 4-14-92; 5-12-92; 9-8-92
Income Tax Forms in Library: 7-14-92; *8-11-92
Institutional Cards: *12-13-88
Inter -library Lending Program (Resource Sharing Agreement,
Reciprocal Borrowing Agreement): *1-4-90; 1-9-90;
9-4-90; 10-2-90; *11-6-90; *9-10-91; 10-8-91
IRS Non Profit Tax Certificate: 10-4-88
Long Range Planning Committee: 2-11-92; 3-10-92; 4-14-92
5-12-92; 6-9-92; 7-14-92;
8-11-92; 9-8-92
Meeting Room Policy: *8-4-87; 4-3-90; *3-19-91; *4-9-91;
1-14-92; *2-11-92; *3-10-92
Men's Garden Club: 6-7-88; 7-5-88; *12-13-88; 2-6-90; 4-3-90;
5-1-90; 10-2-90; *8-13-91
Microcomputers: 8-2-88; *10-3-89; 11-7-89
Patron Information Forms: 4-14-92; 5-12-92; 6-9-92
Patron Guidelines (Code of Conduct): 2-11-92
Public Copy Machine: *3-1-88; 11-6-90
Public Surveys: 11-7-89; 10-2-90 (Collection Development
Survey) 11-6-90; 12-4-90; 1-8-91
Purchases: Almanac of the 50 States; *6-6-89
Basic Series; *4-5-88
Books on Tape; *5-1-90; *12-4-90; *7-12-91
Bibliophile Catalog Production System; *7-6-88
Charts on File; *6-6-89
Children's Collection; *6-7-88; *7-5-88; *6-6-89;
*1-8-91; *11-12-91
Cities of the U.S.; *6-6-89
Collier's Encyclopedia; *3-1-88
Encyclopedia Americana; *12-4-90
Foundation Directory 11th Ed.; *6-6-89
Investor's Library; *6-7-88
(purchases) Large Print Books; *4-5-88; *5-1-90; *7-12-91
Map Library; *6-6-89
Milestones in Science and Technology; *6-6-89
Politics in America 1990; *6-6-89
Public Library Catalog; *6-6-89
Spanish Language Collection *6-11-91
Standard & Poor's Business Collection; *7-5-88;
*8-2-89; *7-3-90
Texas Biographical Dictionary; *6-6-89
Texas Facts, New Edition; *6-6-89
Texas Gazetteer; *6-6-89
Value Line Reference Materials; *7-5-88
Washington Information Directory; *4-5-88
Records Retention Schedule: 9-10-91; 5-12-92
San Gabriel Writer's League: *6-6-89; 7-7-89
Security Cameras: 9-5-89; *10-3-89; 11-7-89; 12-5-89; *1-9-90;
5-1-90; 8-10-90; 9-4-90; 3-19-91; *11-12-91;
8-11-92; 9-8-92
Security Gates: 10-2-90; *2-5-91; 5-14-91; 6-11-91; 7-12-91
*10-8-91
Security Panel System: 9-4-90; 7-12-91; 7-29-91; *8-13-91;
Society for the Preservation of Reading Aloud: 9-6-88
Street Signs: 10-3-89; 11-7-89; 11-12-91
Summer Reading Program: 5-3-88; 7-5-88; 5-14-91; 6-11-91;
7-12-91; 8-13-91; 6-9-92; 7-14-92;
8-11-92
Telephone Answering Machine: 8-2-89
TLA Library Cards for Legislators: *6-9-92
Treasurer's Report: *2-11-92; *5-12-92; *8-11-92
User Fees (Borrower's Card Regulations): *12-1-87; 1-5-88;
*7-7-89; 8-2-89; *9-5-89
Free Cards to Literacy Students: *6-11-91
Senior Citizen Age Limit: *7-14-92; 8-11-92
Waiver of Card Fees to City Employees: *4-3-90;
*2-5-91; *7-12-91
Video Cassette Recorder: 2-2-88; 8-7-90; *1-8-91
* indicates vote
Georgetown Area Library Board 501 <c> (3)
November 10, 1992 following Advisory Board meeting
Library Board Room
Present: Judi Shanklin, Morton King, Jean Marie Mendez, Tomi
Spence, Mary Beth Huba, Tresa Long, Mary Pat McLaughlin.
Absent: John Duer, Robert Horick, Pat Ball.
The meeting was called to order at 2:25 p.m.
1. Morton King moved that the minutes of the previous meeting be
approved as mailed. Tresa Long seconded the motion, which passed
unanimously.
2. Discussion was held on the by-laws. Several suggestions were
made by Board members. The by-laws committee will now work on
incorporating these suggestions into a final form for approval by the
Board.
3. Jean Mendez moved to approve the Treasurer's Report with the
designation of $7,500.00 as computer funds. Morton King seconded the
motion, which passed unanimously.
4. Jean Mendez made the following motion: "The Long Range
Planning Committee requests that $7,500.00 from the E.D. Jones Money
Market Account be donated to the Library for the purchase of public
access computers. This amount was donated to the 501tc><3> for that
purpose and is still being held by the Board for that purpose. We
intend on purchasing two PCs, a CD tower, word processing software,
Lotus type software, a printer, and possibly a modem, with these
funds. Bob Horick will assist Mary Pat in selecting these items."
Morton King seconded the motion, which passed unanimously.
Mary Pat reported that it is unlikely that HEB will fund the
computerized magazine index. Morton King moved to authorize a
continued search for funds. Tresa Long seconded the motion, which
passed unanimously.
After a motion by Morton King, seconded by Jean Mendez and
passed unanimously, the meeting was adjourned at 3:00 p.m.
Respectfully submitted,
Tomi Spence
Secretary
GIFT FUND EXPENDITURES
On order•
Title Estimated Price
ABC's of the Human Mind
$19.01
American Impressionism
$20.36
Book of Traveller's Tales
$16.98
Concise Columbia Dictionay of Quotations
$23.73
Folklore of World Holidays
$54.32
Gentlemen in White Hats
$16.94
Love and War in Apennines T
$ 6.76
Miracle of Killer Bees
$ 6.79
Poems that Live Forever
$12.19
Texas Scrapbook
$23.73
Wedding Group
$ 4.72
Received•
Title Actual Cost
Great Thinkers of Western World $27.16
More Reflections on Meaning of Life $20.00
Poems that Touch the Heart $11.88
A Short Walk in the Hindu Kush $ 6.79
Top 500 Poems $20.34
Work of her own $27.16
Texas Register Subscription $95.00
All of the above listed titles have been ordered/received since
October 1, 1992.
To Be Ordered:
Title
Let's Read Together
CROSSROADS OF EMPIRE exhibit rental and
shipping
PROPOSED EXPENDITURE BY 501(C)(3)
SHORT STORY INDEX 1984-88 and
a selection of books indexed
Price
$22.00
$104.50
$1,200.00