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Home My WebLink AboutMinutes_LAB_10.13.1992"! I N ►J T E S Georaetown Public Library Advisory Board October 13. 1992 President Huba called the meeting to order at 1:05 pm in the Library Board Room. Other members present: King, Long, Mendez, Shanklin. Absent: Ball (out of town with sick Parent), Duer (at Appeals Court), Horick, Spence (recovering from surgery). 1. Minutes accepted as corrected: Last clause in Par 3 to read "...remained to be custodian of ..." Last sentence in Par 4 to read "...statement which when read to the Board was approved." 2. No comments by citizens. 3. Nancy Biggs, Friends of the Library Membership Chair, reported plans to increase active membership and recruit volunteers to assist the Library staff. She is working with the Director and other staff to identify specific needs and the skills required to meet them. When a specific plan is developed, Friends will act on it and bring their recommendations to this Board for approval. Board members encouraged the development of an organized volunteer program to meet the present understaffing of basic services, particularly children's programs and reference services. 4. Report of Central Texas Library System meeting. Since Nancy Snead could not be present, the Director reported: a. Our 1992-93 chant will be $10,411 which includes a $700 bonus. The latter was for participation in the Reciprocal Agreement with the Round Rock Public Library and for improvements in our Interlibrary Loan procedures. We also received a $736 bonus for book purchase for 1991-92. b. After careful study by two committees, CTLS changed its formula for distributing funds. Beginning September 1994, 1/3 of funds available will be divided equally; 1/3 on Georgetown's percentage of the regional population, 1/3 based on the amount spent by each library, i.e, the larger a library's budget, the more regional funds it will receive. The new formula will decrease our grant the first year, but it should increase thereafter unless the City reduces our budget. 5. Mendez distributed copies of the Long Range Planning Committee's progress report. (Copy attached.) 6. The Director distributed copies of her monthly report (Copy attached.) 7. No report on expenditure of gift funds. 8. Age limit for reduction of senior citizen card fee. Because of change in policy by the Round Rock library, Shanklin moved and Mendez seconded a motion to rescind our July 14, 1992 action and keep the limit at 65. Passed unanimously. 9. Code of Conduct. Because problems of disturbing behavior are increasing, the Director distributed copies of the present code. Several suggestions were made for revision. The President appointed Shanklin chair of a committee composed of Long and the Director to prepare a revision for later action. 10. Library operation of a bookstore. Karen Stern from the Chamber of Commerce distributed a letter from the Chamber president written after a presentation by the City Manager and discussion by the Chamber Board. (Copy attached.) It questioned the entry of a government agency into competition with private business. City Manager Hart was present during the subsequent discussion to explain the City's position and to answer questions. The City stands to lose property tax revenue in the near term, so the Council is asking all Boards to consider ways to reduce expenditures and/or find new sources of income. Discussion centered on misunderstandings between this Board and the City staff due to poor communication. Several confusions were cleared up, including: whether this Board had been asked to put a bookstore in its budget, and the fact that the Manager and Council members thought a "book fair" was a "used book sale." In order for the Board's position on operation of a bookstore be clear, Mendez moved and King seconded the following resolution: "We, the Georgetown Public Library Advisory Board, oppose the operation of a City owned or controlled bookstore as part of the City Library. We cannot support activities that conflict with our taxpayers private enterprise, and therefore conflict with the long --term economic goals and well-being of Georgetown. We note that there are already two bookstores in Georgetown, one within sight of the Library. We also note the large initial capital expenditures required to operate a bookstore, including but not limited to expansion of the current facility, additional staffing, and inventory. Although we are opposed to the operation of a City bookstore, we do recognize the potential need for alterna- tive means of financing, and will address this need as a Board and/or through committee." Passed. For: King, Long, Mendez, Shanklin. Against: Huba. 11. Mendez moved, Long seconded a motion to adjourn at 2:40 pm. Passed unanimously. Tqa�_ Morton King Acting Secretary MONTHLY REPORT LIBRARY SERVICES DIRECTOR OCTOBER 1992 BUILDING Howard Harrison, one of our Green Thumb workers, noLiced that the sidewalk in the back of the building is sinking. The 1:031inc and RVAC slab have been checked and are i1no. City air make a sweve around the gas Vipe to the boiler to prevent any erwasure cu the pipe from movement ot the sidewalk ADMINISTRATION TAn Council agenda itom tor We CTLS Lay RepressnLation and WteLwaLe has been pieparea ar;u to on the November 10 agenda, 1 artynded a CTLS long Range PLa"Qag Comulitt,e meeLyng uc Oat, 21, PERSONNZL Lawn Humphries has resigned to nave to Wanta where aeL husband na& a ILCoL new jOb, PR0GRAKKTN(:",' Two sPeclal Proglams an Discovery were held in OctoLer. Oanni' Jackson held a compas3-skiKw demonstration and Mary Giesecke discussed the woyid ot 1492, ?LOZ"�Iads Of &I'La. an OxL!Llt ct Man ct tne Southwen will be 00 Qwp.aj Novs%wr 9 through Novembec Su. Nolunteera, in"luding, a is.Owntv of The Heslayan Ret,nELwo,,._ Hama ano the AQLa 211 W014 jelvlc� nLgaa�6dtlun lant"western, have presented several story hours.ti 013 wouto include RuLn Thomas, Kacy Trotti ana Clay Holtman, Volunteers tram Wpha Uni Omaga savvice nuglaizSte. ticy, aave aj3,'� wocked muny volunteet houts shelvinj books aad doing a complete inventoty of the magazine W2action, Trey inueao to volunveel tor the entire year toz any pioject we need, Toongetcwn PubAc Library THE COLLECT101-, We audio cassette collection wAl now have Biajile labels to KwO vOun"nals, Dalu Baizi who in bl:jL ana reaus c1ail1Q, Mr. Pedensea, who neads the LAW wnale Dale ptuduces Weis. This team is making a few !Uels at each of their sessions and hope, to label the entize oaszette coijection to make :t zvAQ selviac Ai Vind patrons. PLANDING The Long Range Planning Co,ma ttee Soya" wurk on the Mmaxt, staLeme=3 poiLian Q the plan, FRIENDS OP THE LIBRARI,,," Toe Ftlends Ot the WuIaLmay` and the Sociecy !or the & tLe Goutie Au of Read."g Aloud mentingL were hstn wejj aLLOWind, The Frienas Ali have Lnuir second annual woab at westeysest zell used books they have been coliecLing. Geoigetown Public LibraLy GIFT FUNDEXPENDITURES ' " Title Estimated Prise ABC's of the Human Mind $19.01 American Impressionism Book of Traveller's Tales $16.98 Concise Columbia 1 1 1 of u 1 Folklore f World Holidays $54.32 Gentlemen in White Hats $16. 9 Lore and War in Apennines $ 6.76 Miracle of Killer Beep 6.79 Poems that "Live Forever$12 19 Texas Scrapbook Wedding Group72 Received: Title Actual goat Great Thinkers of Western World.27 . 16 More Reflections on Meaning of Life $20.00 Poems that Touch the Heart $11.88 Short Walk in the Hindu Kush 6.79 Top 500 Routs $20.34 Work of her own27.16 Texas Register Subscription $95.00 All of the above listed titles have been ordered/received since October 1, 1992. To Be Ordered Title Price Let's Read Together $22 .00 CROSSROADS OF EMPIRE exhibit rental and shipping$1#5 PROPOSED EXPENDITURE BY 5€1 SHORT STORY INDEX 1984-88 at selection of books indexed $1,200.00 draft draft, draft GEORGETOWN PUBLIC LIBRARY statemeat Uf it is the purpose of the Georgetown Public Library that the residents Q the City of Onaigetowa havu a pleazant canmunit:i tacility in which to read, choose bcoks and ctheL Library materials, use the cupyiag mashinc, atzsaj film showiAgw programs, wazch poppet shows and listen to ztoryLimrs, ana w,-, zequear aswiltance from LiLialy statf. 1L is intenuma that all membeLs of tne cuumnaity havu aqua; access to tnese programs. 1, order Mr this to happen, it in important that everyone abide by the Libraiy ceguiations. This statement Q policies is pcoted tor the nutifization convenience or Library patrons, All patvonL are eapacne! abide by Quse stan6aids ot behavior. if you are disLuibeu by another patron not complying wiLh these policies, please nnM2 librarian,, THANK YOU FOR COMPLYING WITH THE LIERARY REGULATIONS. EehavioL that is unacceptablE is cLv bibialyz Lbandoning and Leaving Unsupervised Children Texas Penal cod Section 22 CQ(w� Abuse ut pations and SLaft, incinding physical, verbal and sexual abuou--TinaL Fend! ooae sccnjan j2,oj 0ingiag in Animals. except Seeing Eye dogs 00�4 Ltuso--Texas Pena: 00de Secticn 22.0_, Diourdetly Conduct--Tenas Penal Cude 42.01 EisrupLive Behavior --Any action by au individual or gioup wozalj, WiLlnul;j anu purpusetuliy distupts other indivinalis 1" Qwaty' Eating and Dilaking Except ,!roved meeting coow u"u) iSat uxicat.on icsulting from alcohol or dLug,,,� Loiteling Mistreatment and/or Vandalism of LiLtary Facilities, Mateiialz,, and Playing Radios and TelevisioE,_' Refusal to Leave at Closing D R R F 17 GeoLgetown Public Libraij 11/92 CITY OF GEORGETOWN LIBRARY BOARD 1992 3RD QUARTER FINANCIAL REPORT . . . . . . . . . . . . . . . . . . . . . . . * . . . . . . . . . CITIZENS STATE BANK - Acet. #5-581-1 Friends of Georgetown Public Library Computer Fund 6-30-92 Balance 2,598.76 2nd Quarter Interest 12.16 Transfered to E. D. Jones Money Market Account #797-01641-1-2 <2,610.92> 9-30-92 Balance $ 0.00 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . EDWARD D. JONES - Aect. #797-01641-1-2 6-30-92 Balance $21,000.00 (CD) 8,515.92 (Money Market Account) CD Interest 1,344.00 and Quarter Interest 168.47 Deposit from CSB ACCT #5-581-1 2,610.92 9-30-92 Balance (CD) 0.00 (Funds Transfered to Money Market Account) Balance (Money Market) $33,639.31 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NCNB - Nations Rank`- CD # 40141 6-30-92 Balance $7,793.58 3rd Quarter Interest 68.75 9-30-92 Balance $ 7,862.33 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . City of Georgetown Library Board 3rd Quarter, 1992 Financial Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NCNB - Nations Bank - CD # 6190014146 6-30-92 Balance $26,000.00 3rd Quarter Interest 259.65 Transfer of Interest To NCNB Acct #6191004001 < 259.65> 9-30-92 Balance $26,000.00 . . . . . . . . . . . . . . . . . . . . . . . . . . . . NCNB - Nations Bank Money Market Acet #62006191004001 6-30-92 Balance $ 2,958.12 Deposits Interest on Account 22.09 Transfer of interest from Nations Batik CD#6190014146 259.65 TOTAL 281.74 Disbursements - Racal Chubb 360.28 Marshall Cavandish 124.43 TOTAL 484.71 9-30-92 Balance $ 2,755.15 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Funds Available as of September 30, 1992 Citizens State Bank Acet #5-851-1 $ 0.00 (Account Closed, Transferred to E.D.Jones) Edward D. Jones (CD) 0.00 (Funds Combined with Money Market Account) Edward D. Jones (Money Market Account) 33,639.31 NCNB Aect #40141 (CD) 7,862.33 NCNB Acct #6190014146 (CD) 26,000.00 NCNB Acet #62006191004001 (Money Market) 2,755.15 TOTAL FUNDS AVAILABLE $ 70,256.79 0 . . * . . . . . . . . . . . . . . Includes $5,000 GTE Grant 100 STADIUM RD. • P.O. BOX 346 GEORGETOWN, TEXAS 78627 512/869-3535 WN TO CHAMBER OF COMMERCE October 13, 1992 Georgetown Public Library Advisory Board P.O. Box 409 Georgetown,.TX 78627 Dear Advisory Board Members: At the September meeting of the Chamber of Commerce board, a task group was appointed to draft a policy statement concerning Georgetown City Government entering and competing with the private business sector in Georgetown. Although an official position will not be acted upon until the October board meeting, I have been authorized to share the concern of the board regarding this matter. The board understands that some alternative means of financing government operations may be necessary if alleviation of property taxes becomes a reality. It is not our intent to negate discussion concerning possible solutions to a fiscal crisis, however, we cannot support activities that conflict with private enterprise and the economic well being of Georgetown. The city recognized the need for a healthy economy when the Economic Development element of the Georgetown Century Plan was approved. Encroaching into the area of private enterprise seems at odds with the stated goals of this plan: Policy The City will encourage diversified growth and promote business opportunities to create jobs, broaden the tax base and minimize the impact of economic fluctuations by: recruiting commercial/industrial firms... promoting the retention and expansion of existing commercial/industrial firms... providing financial and non -financial incentives to promote economic development. We recognize that fair competition is a healthy component of the free enterprise system. However, we question whether a governmental agency can "fairly" compete, and if so, 'whether the short term gain in funds will ultimately have an adverse effect on the long term economic vitality of Georgetown by eliminating or severely restricting the opportunity for expansion by current establishments. Please consider these items during your governance discussion on operating a boo store as part of the City Library. erely, Bronnie Wolbruec President The Georgetown Chamber of Commerce Is dedicated to the principle that Georgetown should aspire to become the most economically vibrant city of its size in the State of Texas, while preserving the unique historical and cultural traditions of the city and the quality of life of Its citizens. �. �Jotes from Sept. 18 meetinq Goal: Make available to citizens of Georqetown the full range of materials available electronically. Ends: 1. Access to outside computer data -bases, includinq Internet. 2. Dial -up access to catoloque. •3. CD-ROM reference materials in-house based on needs of clientele. 4. Provide public -access computers. 5. Library instruction onsills necessary to accessIv information through electronic materials. Goal: Continue to provide high -quality traditional Library materials. Ends: I. Provide access to a wide range of periodicals. 2. Representative selection of classical and current works. 3. Provide access to audio materials and educational videos. Goal: DeveloOe informational and special interest cneters, in educational, occupational, recreational, and historical areas, as detrm:ined by the needs of the community. Ends: 1. Provide in-depth informational and reference materials within each segment of this qoal (i.e. educational, occupational, recreational, & historical) as the needs of the Community dictate. Examples of topics obtained from survey response include Parentinq.skills, computer skills, "hoar -to" carpentry materials, gardeninq, local history, and mofern role -model bioqraphies. 2. Consider developing special interest centers for those information areas in greatest demand. s Goal: Formal educational support materials and services for both the elementary and secondry school levels. Ends: 1. Coordinate the G.ISD to -identify and provide (but not duplicate) materials needed. 2. Provide instructional support services, such"as tu.torinq services. 3. Provide.bibliogrEiphy reference information -for matrials in-house or avai table elsewhere. 4. Consider a physical educational support -center- with -in the Library. 1t Goal: Expand access to all services through innovative.methods. Lnds: 1. Extend Library hours. 2. Expand & improve InterLibrary Loan'servi,ces. 3. Consider expandinq facility. 4. Seek alternative fundinq methods, and consider County fundinq . ♦. � .. •.F _.. .. � .� ..mot. .. i.. . . .. ..F. ..1, .. .. ._.. „ .. .. .. ra: G'twn. Public Library Lonq-Ranqe Planninq Committee members From: Jean Mendez Chairman Date: Oct.9, 192 Re: Next meetirig The next meetinq of the Lonq-Ranqe Planninq Committee is Friday, Oct.16, at 7:15 a.m. in the Library Board Room. Our "mission" for this meeting is to develop the means, or short-term (2 yr.) tasks necessary to accomplish our Ends, or objectives. I have typed -up and enclosed my notes from our last meet inq where we established the Ends. We should also have a report from the Picnic -project sub -committee. Mary Pat: Please send a copy of this to JenrliferThanks, Jean 1 Notes from Sept. 18 meetinq Goal: Make available to citizens of Georqetown the full range of materials available electronically. Ends: 1. Access to outside computer data -bases, includinq Internet. 2. Dial -up access to catoloque. 3. CD-ROM reference materials in-house based on needs of clientele. 4. Provide public -access computers. S. Library instruction onsills necessary to access information through electronic materials. Goal: Continue to provide hiqh-quality traditional Library materials. Ends: 1. Provide access to a wide ranqe of periodicals. 2. Representative selection of classical and current works: 3. Provide access to audio materials and educational videos. Goal: DeveloOe informational and special interest cneters, in educational, occupational, recreational, and historical areas, as, detrm;ined by the needs of the community. Ends: 1. Provide in-depth informational and reference materials within each segment of this qoal (i.e. educational, occupational, recreational, & historical) as the needs of the Community dictate. Examples of topics obtained from survey response include Parentinq skills, computer skills, "how-to" carpentry materials, gardeninq, local history, and mofern role -model biographies. 2. Consider developinq special interest centers for those information areas in greatest demand. 9 ..4, r � .. ...s .i ,r ..F«a ;Y .Y E.1 ...1 a.'S.w. .... .. ( � .s ' .. .. '.� " I N I_► T E S Georgetown Area Library Board: 501(t)f2 October 13. 1992 President Huba called the meeting to order at 2:45 pm in the Library board room. Other members present: King, Long, Mendez, Shanklin. Absent: Ball (out of town with sick parent), Diner (at Appeals Court), Horick, Spence (recovering from operation). With quorum Jeopardized by pressing business and Professional responsibilities, Shanklin moved and Long seconded a motion to table the agenda until the next meetinq, other items to be added as necessary. Passed unanimously. Morton Kin, Acting Secretary BY-LAWS COMMITTEE OF THE GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD September 8, 1992 TO: All Board Members Dear Fellow Board Members: Attached is the latest revision of the By -Laws of the Board. The By -Laws Committee met some time ago (I forgot to write down the date) at Pat Ball's home, and we went over the initial draft I had prepared, which was based on the 1984 By -Laws as annotated by Morton King. The current draft answers many of the questions raised by the members of the Committee; however, I think there are still some questions which others may raise, and which need to be addressed before the By -Laws are put in final form. (Such things as, How many votes does it take to amend the By -Laws? and, Where do the Board's funds go, in the event the non-profit corporation should disband?) Anyway, look it over, and let us know hwta you think. We certainly welcome any input you may have. si�� y , 9ohn LRDuer Chair, By -Laws Committee I BY-LAWS FOR THE GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD ARTICLE I. NAME AND OBJECT. The name of this organization is the Georgetown Public Library Advisory Board. Its object is to serve in the capacity of a citizens advisory committee to the Georgetown City Council. The Board shall promote library programs and services in the community. ARTICLE II. MEMBERSHIP. Section 1. Number of Members. The Library Advisory Board shall be composed of nine members, recommended by the Mayor and appointed by the City Council. In addition, the Director of Library Services and the President of the Friends of the Library shall be.ex-officio members, who shall not vote, nor hold office. Section 2. Terms of Office and Tenure of Voting Members. Terms of office and tenure of voting members of the Board shall be determined by city ordinances and policies. ART.I CLE I.I I . OFFICERS Section 1. Titles of Elective Officers. The elective officers of the Board shall be the Chair, Vice -Chair, Secretary and Treasurer., These officers shall be elected from among the voting ' members of the Board for a one-year term at the beginning of the appointment cycle and shall serve until their successors are elected and qualified a year later. Elections shall be held at the January meeting each year. The Chair shall be a voting member of the Board. Section 2. Duties of Officers. The Chair presides at all meetings, and performs all other duties pertaining to the office. The Vice -Chair, in the absence of the Chair, performs all duties of the office, and shall succeed the Chair in office in case of vacancy. I The Secretary keeps records of proceedings of all meetings, and shall notify each member of the next meeting. The Treasurer shall receive and be responsible for all money controlled by the Board, depositing, investing, and disbursing it as directed by the Boeard and pursuant to state law and city ordinances. The records and accounts of the treasury of the Board shall be subject to audit whenever directed by the Board or the City Council. The Director of Library Services shall have custody of all records and papers of the Board. ARTICLE IV. COMMITTEES. Special committees for the study and investigation of special programs and problems may be appointed by the Chair; such committees shall serve until completion of the work for which they are appointed. ARTICLE V. MEETINGS. _........................_...._................................................. Section 1. Regular Meeting Time. Regular monthly meetings shall be held in the Library at times set by majority vote of the Board. Section 2. Special Meetings. Special meetings may be called by the Chair whenever necessary, for the transaction of such business as may be stated in the call. Section 3. Quorum. Five members constitute a quorum. A quorum shall be sufficient for the transaction of all business; (a) provided, however, that seven members must be present and voting for expenditures over $3,000.00 to be approved. (b) provided, however, that members must be (present) (and voting) for expenditures over $ to be approved. ARTICLE VI. AMENDMENTS, These By --Laws may be amended at any regular monthly meeting of the Board with a quorum present; provided, that the amendment was stated at the previous regular meeting. CITY OF GEORGETOWN LIBRARY BOARD 1992 <3RD QUARTER FINANCIAL REPORT CITIZENS STATE BANK - Acet. #5-581-1 Friends of Georgetown Public Library Computer Fund 6-30-92 Balance S 2,598.76 2nd Quarter Interest 12.16 Transfered to E. D. Jones Money Market Account #797-01641-1-2 <2,610.92> 9-30-92 Balance $ 0.00 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . EDWARD D. JONES - Acct. #797-01641-1-2 6-30-92 Balance $21,000.00 (CD) 8,515.92 (Money Market Account) CD Interest 1,344.00 and Quarter Interest 168.47 Deposit from CSB ACC T #5-581-1 2,610.92 9-30-92 Balance (CD) 0.00 (Funds Transfered to Money Market Account) Balance (Money Market) $33,639.31 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NCNB - Nations Bank - CD # 40141 6-30-92 Balance $7,793.58 3rd Quarter Interest 68.75 9-30-92 Balance $ 7.862.33 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . City of Georgetown Library; Board 3rd Quarter, 1992 Financial Report . . .. . . ';. . . NCNB - Nations Bank - CD # 6190014146 6-30-92 Balance $26,000.00 3rd Quarter Interest 259.65 Transfer of Interest To NCNB A et #6191004001 < 259`.65 9-30-92 Balance $26, 0.0 NCNB - Nations hank - Money Market Aect # 200 19100400 6-30-92 Balance 2,9 8.12 Deposits Interest on Account 22.09 Transfer of interest from Nations Bank CD# 619 014146 259.65 TOTAL 281.74 Disbursements - Racal Chubb 360.28 Marshall Cav ndi li 124.43 TOTAL 484.71 9-30-92 Balance $ 2,755.15 . . . . . . . . . . . . . .; Total Funds Available as of September 30, 1992 Citizens State Bank A ct ## -651-1 0.00 (Account Closed, Transferred to :.I.ones Edward D. .tones (CD) 0.00 (Funds Combined' with money Market Account Edward D. Janes (Money Market Account) 3 ,6 9.31 NCNB Auet #4141 (1) 7,862.33 NCNB A et #t6190014146 (CD) 26,000.00 NCNB Acet #162006191 04t l (Money Market) 2, 755.15 TOTAL FUNDS AVAILABLE $ 70,256.79 . . . . . . . ' Includes $5,000 GTE Grant