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Home My WebLink AboutMinutes_LAB_07.14.1992P GEORGETOWN PUBLIC LIBRARY BOARD MEETING July 14, 1992 12:00 noon Library Board Room B� Present: Mary fat Huba(Presiding), Pat Ball, John Duer, Morton King, Jean-Marie Mendez, Judi Shanklin; Mary Pat McLaughlin (Director). Absent: Tomi Spence (Recovering from operation), Robert Horick, Tresa Long. The meeting was called to order at 12:10 when quorum arrived. 1. Minutes of June meeting approved as circulated with typos corrected by acting secretary, on motion by King seconded by Mendez. (Information on Item 2 from past minutes has been supplied the Treasurer-) 2. Treasurer's quarterly report was postponed until all end of period items have been received. 3. No Comments from Citizens. 4. Shanklin moved, Ball seconded that time of meeting be changed from noon to I pm on second Tuesdays. Passed unanimously after two of three absent members were reached by phone. 5. Should the Library continue to distribute and duplicate IRS forms? The Director reported that last April the full time of two staff members was required to answer questions, zerox copies, explain that they were not qualified to help fill out the forms. Congestion and confusion were created at the circulation desk. Services to Library patrons were significantly reduced beginning in February. Vigorous discussion revealed important differences among Board members on how to balance a real need of local citizens (The Postal Service has discon- tinued this service and no other agency provides it) against the proper use of Library resources appropriated by the City to meet the intellectual and recreational needs of its citizens. After discussion of various solutions, action was postponed until the August meeting while Board members explore those and other alternatives. 6. Should we lower the age at which non-resident card fees are reduced for 'senior citizens?' At present It is 65. The amount of income involved is not significant. It was moved by Shanklin, seconded by Ball, that the limit be lowered to age 60, subject to agreement by the Round Rock Library with which we have a reciprocal agreement. Passed with Mendez voting "No" and Duer abstaining. 7. The Director reported the new budget is still under discussion with her superior, who warns this is a "tight" year. Board members continued strong support for two additional professional staff members to meet the needs of increasing use of of the Library by more patrons. The Director distributed copies of her evaluation of the Library's services requested by the City Manager.(Copy attached.) It was discussed together with the regular monthly report previously circulated. The Director also distributed information in support of a recommendation that the Library hold book fairs, particu- larly of childrens books, in cooperation with the Toad Hall store. This would meet requests from some patrons and produce income. Discussion revealed differences of opinion. No vote was taken as the item was not on the agenda. 8. Mendez, chair of the Long Range Planning committee, reported its recent activities and plans. 9.The By-laws committee had nothing to report. The meeting adjourned at 1:22pm. _1Wm Morton King Acting 5ecre cc: Board Members/City/Library MONTHLY REPORT LIBRARY SERVICES DIRECTOR SUE 1992 PERSONNEL Brenda Miller Clark has resigned. We will be hiring a temporary clerk while we go through the selection process for Chili ren's Services. Daniel Valdez and John Vasquez, suimer youth workers through the Rural Capital Area Private Industry Council, and 11 teens in the Teen Volunteer program have provided needed assistance. They shelve the large number of books circulated and move furniture and supplies for each of the summer programs. ADMINISTRATION I spoke to the Morning Kiwanis about the Library on June 2. PLANNING The Long Range Planning Committee held a public meeting on June 26. Attendance was si'rtall, but the discussion was lively and provided some new areas of thought. PROGRAMMING June marked the beginning of Summer Reading, 350 children a't-id parents attended the opening day programs. Board Chairman Mary Beth Huba provided an excellent program for the Toddler group when a scheduled program canceled 30 minutes before show time, Most of the programs are presented by community, volunteers and local mercharits are providing refreshment for various sessions, FRIENDS OF THE LIBRARY The Friends held the Used Book Sale July 2 and 3. Bvsiness was steady and receipts were larger than last year's sale. Department: 176/LibraU tIndicate below the services provided by this department. of service provided. Include also those new services o department. Existing- Service PROVIDE MATERIALS: Fiction and non-fiction ........... ......... Best sellers ....................... Large print .......................... Reference ............................ Children's ............................ New Reader (Literacy) .................... Magazines ............................ Newspapers ........................... Books on cassette ....................... Spanish Language ....................... Telephone Directories .................... Vertical File .......................... Local History & Cemetery Inventory PROGRAMS Chilitren's: Story Hour (public and day care) . . . . . . . . . . . . . . Summer Reading . . . . . . . . . . . . . . . . . . . . . . . Teen volunteers in summer ................. Tours.............................. School visits _______________________ Homework Help (trial session only) Adult. Volunteer opportunities .................... Community service volunteering ..... I ......... SERVTCES I & 2 week check out with phone renewal ......................... Answer Reference questions or assist in reference search (increased number of requests means less time for each) ............... Readers Advisor to help select reading materials (increased number of requests means less time for each) ............... Children Reference and Readers Advisor Services ... Displays ............................. Rank the services as to level of potential level which could potentially be offered by the Below Par Adequate Excellen x x x x x x x x x x x x x x x x x x x x x M Existing Service Below Par Ad�u� Excellent Bibliographies on special topics (some also produced for community activities) .................... X Reciprocal borrowing with Round Rock .......................... X Interlibrary Loan ....................... X Ordering films for teachers ................. X Large print circuit or three senior centers (10-15 books per month each facility) ............... X Monthly new book lists .................... X Newspaper column of new books .............. X Free cards to Literacy students ............... X Proctor correspondence school exams ......................... X Provide support and space for related organizations or activities: Williamson County Art Guild Exhibits ............................. X Friends of the Library Programs .............. X Gentle Art of Reading Aloud ................ X Writers League ......................... X Poling place for City elections ............... X Literacy tutor location .................... X Magazine exchange table ................... X _. Book sale table ......................... X Community information bulletin board.............................. X IRS forms (provide service at a cost to regular service) ................... X Tax volunteers from VITA & AARP ........... X FACILITIES TDD for phone service .................... X Meeting Room with TV, VCR, overhead projector, film screen (includes after hours use) ............................... X Board Room .......................... X Computerized catalog (10% of items still not entered) .................. X Computerized catalog of several regional libraries (Austin, Round Rock, Waco and others) ........................... X Copy machine ......................... X Pay phone ............................ X C� I � il- x Account number Item Group -10 Personnel 92/93 Item description `Cost Number 0 -10 New Personnel Reterertce Librarian 144083.00 1 144083.00 Childrens Librarian 21000.00 21000.00 1 21000.00 TOTAL 1 21000.00 186083.00 144083.00 20 Supplies, Circ 20 Supplies, Tech Mailing Labels(ILL) .59 1 20 Supplies, Ch. Rm. Catalog Cards(1000) Pencil Sharpener 17 . 733 5.90 10 1.0 20 Supplies Dynix taps 23.90 -,., 1 23.90 20 Supplies 20 Supplies General office (pens, clips,et 22.58 1500.00 15 338.70 1 1500.00 20 Supplies Personal paper computer computer 20.76 8 Ib6.08I09.00 20 Supplies Toner cartridge Ink,iet Printer Paper rin 10 1090.00 20 Supplies, Circ Overdue M ers(200r OverdCalelue 90.00 fit 90.00 '0 Supplies, Circ A r , PP- Book 130.00 75.00 3 390.00 20 Supplies, Circ Patron baracocles (4000) 1 MOO 0 Supplies, Circ 168.00 Flue Plastic: Patron Card(10000 1300.00 1 168.00 2Ci Supplies, Circ Patron labels (3000} oneic labels 1 1300.00 20 Supplies, Tech Far 14.25 3.99 1 14.25 20 Supplies, Tech Fr:ir.tk covers(Plastic) is} 30 119.70 20 Supplies, Tech Book Tape 34.00 10 340.00 20 Supplies, Tech Periodical covers rs 5.94 35 207.90 2 0 .,applies, Ch. 20 Supplies, Tech tte p Cassette l?er.;tPlayer 4.00 54.95 15 60.00 1 54.95 20 Supplies Tech ' Tape Cartridge(File Tape Carp ge File Save) } Cartridge Cleaning Fait: 22.58 12 270.96 20 Supplies, Tech Highs Density Diskettes 40.17 1 40.17 20 Supplies, Circ Receipts ( F Over <.0i7} 17.02 8 136.16 20 Supplies, Ch. Printing1.32 100 132.00 20 Supplies, Circ Receipts(Under 2.00 7500 500.00 1 500.00 20 Supplies, CircRegistrationCards,A.�Ch.,& 20 Supplies, Ch. S p 350.00 I62.55 2 700.00 1 20 Supplies, Ch. Paper Bag Craft Book Color Copier Paper(100) 12.95 162.55 1 12.95 20 Supplies, Ch. Bookmarks(A.&C,h.) 3.89 5 19.45 20 Supplies, Circ Date Due. Labels 5.85 4 23.40 20 Supplies, Tech Bonk plates(q)62.95 10 629.50 20 Supplies, Circ Pressure Sensikive Lahels(1000 6 36.00 20 Supplies, Process Greenbar Computer Paper 16.30 5 56.35 20 Supplies, Process Personal Computer Paper 20.78 8 166.24 20 Supplies, ProcessingUideo cases 20.76 8 166.08 SUPPLY TOTAL_ 2.65 100 265.00 9464»89 8000.00 21. Food Food FOOD roTAi_ 250.00 1 250.06 25 Janitorial i..Ight bulb;: etc. 250.00 250.00 JANITORIAL TOTAIL 500.00 1 500.00 -`8 Periodicals Periodical Rt sc , 1(., riCtiriri4 500.00 250.00 PERIODICAL TOTAL 2650.00 2 1 650.00 40 Maintenance, Equip Halos} System 2650.00 2340.00 40 Maintenance, Equip Fire tee extinguisherstiextinguishers 130.00 1 130.00 40 Equipment ;,iyse 30 2&00 1 ,20.00 491.00 1 91.00, MONTHLY REPORT LIBRARY SERVICES DIRECTOR JULY 1992 BUILDING The Library was evaluated for ADA compliance by a consultant as part of the City's ADA efforts. There were a few minor improvements, many of which involved better signs to locate ADA compatible areas. The only major problem noted was the force required to open the outer doors. A complete report will be received in a few weeks. Sharon Thomason has resigned and Ester Wilson has moved back, to Crane. Dawn Humphries has been promoted to Library Assistant. We will be hiring a new shelving aide. PROGRAMMING July marked the end of Summer Reading. 200 children and parents attended the closing program at the Community Center. 3,579 children and parents attended the two month session. Many programs were presented by volunteers from the community and local merchants provided refreshment for various sessions. Plans are in progress for programs in October and November to coincide with the Columbus quincentennial. Tentative plans include an orienteering contest to encourage map shills and an exhibit of maps from the Texas Humanities .resource Center. PLANNING The Long Range Planning Committee did not hold a meeting in July. The next meeting will be August 23. FRIENDS OF THE LIBRARY The Friends of the Library are in the process of applying for 501(c)(3) status. No programs are planning for July and August. Deorgatorwn public Library y 1 CITY OF GEORGE'TOWN ,LIBRARY BOARD 1992 '2ND QUARTER FINANCIAL REPORT . . . . . CITIZENS STATE BANK - Ac t.`#5-581-1 Friends of Georgetown Public Library Computer Fund 3-31-92 Balance 2,573.04 2nd Quarter Interest 2572 6-30- 2 Balance 2,598.76 . . . EDWARD D. JONES - Acct . #797-016`41-1-2 3-31-92 Balance t2l,000.00(CD) 8,468.80 Money Market Account) 2nd Quarter Interest 47.12 -30-92 Balance (CD) $21,000.00 Balance (Money Market) 8, 515. 9`2 Combined Balance $29,515.92 . . . NCNB - Nations Bank - CD # 40141 -31- 2 Balance $7.676 8 2nd Quarter Interest 11675 6-30-92 Balance 7,793.58 • . . NCNB - Nations Bank - CD ## 6190014146 3-31- 2 Balance $26,000.00 2nd Quarter Interest 288.21 Transfer of Interest To NCNB Acet #6191004001 < 288.21 6-30-2 Balance t26,OOO.00 City of Georgetown Library Board 2nd Quarter, 1992 Financial Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NCNB - Nations Bank Money Market Acet #62006191004001 3-31-92 Balance $ 3,359.46 Deposits Interest on Account 30.73 Transfer of interest from Nations Bank CD#6190014146 288.21 TOTAL 318.94 Disbursements - Racal Chubb 720.28 TOTAL 720.28 6-30-92 Balance $ 2,958.12 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Funds Available as of June 30, 1992 Citizens State Batik Acet #5-851-1 $ 2,598.76 Edward D. Jones (CD) 21,000.00 Edward D. «cones (Money Market Account) 8,515.92 NCNB Acet #40141 (CD) 7,793.58 NCNB Acet #6190014146 (CD) 26,000.00 NCNB Acet #62006191004001 (Money Market) 2,958.12 TOTAL FUNDS AVAILABLE $68,866.38,*-. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . EORGE OWN PUBLIC LIBRARY CIRCULATION STATISTICS June 92 July 92 Year to Date PATRON CN S TS Current i 6584 6120 54943 1990-1991 7420 8 3 3 5 -: 990 6630 6843 48859 1988-1.989 5008 4159 3950 CIRCULATION Current 7 1990-1991 14905 16179 119380 1989-1990 14513 14407 105344 CHILDREN'S PROGRAMS Attendance 1666 1913 8273 Programs5 0 25 Tours3 Movies 8 35 HER SERVICES ILL ordered 50 73 430 ILL filled 3 421 Literaryions 32 12 3732 HOURS AdultVOLUNTEER 6 19 200,25 Teen 32 229 581 Total Volunteer H u 37 73 1,075.5 REGISTRATIONS Reciprocal 10 6 1 Total new 3 3.72 1527 Renewals '71 64 38 CASH RECEIPTS Non -Resident fees $1,965,00 $1,740,00 $10,495.00 COLLECTION Book; Purchased 138 46 2265 Donated 19 50 138 Total added 157 96 239 Books on Cassette Purchased C 1, Donated 0 0 5 The children of Georgetown "Discovered the New World of Reading" in 1992, with the help of many volunteers and contributors. I 579 children and parents attended the programs, including 350 at the Summer Kick -Off programs and 204 at the End of Summer party. During the two month summer reading program, the children ead 13,530 books. The program was made possible by many volunteers and contributors. Mary Beth Huba and Martha Pinto presented delightful programs to the Toddler and Preschool groups each week. The elementary school age children were treated to a wide variety of programs from volunteers Linda Handley, Lisa Holmstrum and the Performing Arts Studio, Terri Space, Marcia Stabler, Suzzette Yandle of the Williamson County Genealogical Society, and many members of the Austin chapter of the Society for Creative Anachronism. Hardeels, HEB, Wal-Mart, and Winn's donated refreshments and the Palace Theater allowed us to pop bags and bags of popcorn. The Teen&olunteers worked 581 hours---rreparing for programs, directing char —and reshelving those 13,530 books. Jennifer Blakely, Hether Boyd, Ashley Crumpton, Ian Handley, Ryan Humphries, Cory McCollough, Cory Mitchell, Austin Pfiester, Jessica Regner, Jennifer Russell, Patricia Tate, Jackie Van Fossen, Sarah Van Fossen, and Shannon Walker. The whole program was produced and directed by Brenda Miller Clark, and Sharon Thomason provided the wonderful book entryway for the Children's Department. Each of staff was on hand to provide extra assistance during the program hour. If I have omitted any volunteer from the long list, let me say to them as I say to all the people who helped make the program a success, WE COULD NOT HAVE DONE IT WITHOUT ALL THE GREAT HELP!