HomeMy WebLinkAboutMinutes_LAB_10.08.1991A.
t
EED
"COMMUNITY OF 0PPORTUNrrY'*
GEORGETOWN PUBLIC LIBRARY BOARD MEETING
October 8, 1 1 12 : p m m ri
Geor q towrr Public t_ldr-aryr Board Room
Present: Past Bail, M ryB th ba<V ), Morton King, Jean-Marie
Mendez, Judi Shanklin, Nancy Snead (Chairperson), and MaryPad
McLauqhlin
Absent: Robert Horrick, l~drrri Spence, and Amelia Washington
1. The minutes of the Sept.10,'91 meetinq wereapproved as mailed
(M.Kinq moved, J. h arklin nd)
2. N. ne ad and MP McL au h i n attended the Ci"l_S greet i nq on Sept.27.
C&r.,. Library received a tool; qrant of $8,786, which includes b ?0
bonus for hav inq a reciprocal borrowinq aqreementn for
inter -library loans. We also received a 50 want for literacy
shelvinq.
It was noted that the State cut `TLS' budqet by $4,400, which
will effect the holiday ay° pre-school praqram andl the larqe print
qeneral information packet about CTLS was also distributed at
the raa r tint , there are no dues t CTLS, but each Library must be
maintained by it's City at a support level at least equal try
threes year averaqe to be l it i rl for C3"LS. CTLS matches the
d i t: ya ' s - book budqet up -to 5 t>
:3. We received three bids for a new security system. The first
bid, from CheckPaint, was for a radio frequency system, which is
the same as the system we currently have. We cite not want this
type of systemy as it does not work for us as we are across from a
police station.
The second bid was from 3M: it was a Laid of $12,152 for a ai "qla
ruts system; no diarcramnt was offered as crriginall.y indicated, an
this is that hicthe t grid. We currently have M system.
The third bid from Knoqo was .car. ' 1 , 1l1 fog... the sinqle qate
system, or $12,710 for a rouble cute system, A t;r-r aqo rep visited
our 11brar ya Maintenance is $600 per year (included in cast first
year), ), and the system is returnable within three months,
continual on psqe t"�,,,
GEORG TOWN PUBLI 1L1BRARY 808 PdAR1JN L.0 1AER 1 I iG GEORGETOWN,TX78626 PHONE 512/863-3168
GEORGETOWN PUBLIC LIBRARY BOARD MEETING
October 8, 1991: page two
3,continued.
M.Kinq moved (P.Ball 2nd) that we accept the Knoqo bid for the
double-qate system at a cost of $12,710, to be paid for by the
Bd.Trustees funds. Motion passed.
P.Ball moved (N.Snead 2nd) that the Board make a formal request
to the City for the proceeds from the disposition of the old gates
to be applied directly to the Ilbrary if allowed by Law. Motion
passed.
4. The purchase of the "Where's Waldo?" children's book, at a cost
of $16 (donated by Hardy's), and another unspecified book at a
cost of $10 (memorial for Harry Fahrenbruch) was approved (moved
by MB.Huba, 3.Mendex 2nd).
5. a)The Dynix modem quit, but has been replaced.
b)Natalie Martin resiqned. It was noted that Ms.Martin commit
suicide one week after resigninq, and that the staff has been
dealinq with this loss.
c) Linda Cisneros(volunteer) and Mp.McLaughlin attended the
Spanish Book Fair in Houston on Sept.14.
d)Southwestern's TEACH organization is interested in providinq
an after -school homework assistance program.
e)The Freinds' Mystery Niqht was held Oct.4,5,&6: it was a
sell -out and a great success!
f)Clarification of the Library card policy: 1)Personal property,
such as a helicopter, is not real property, and therefore payment
of personal property tax does not qualify for a free LIbrary card.
2)"College student" refers to any college student, not gust
Southwestern students.
q)It was again noted that new residents have a difficult time
provinq residency. MaryPat will look into the possiblity of
callinq the Utility company to verify the hook-up as the
individual is still at the Desk.
Adjourned at 1:15p.m.
Respectfully submitted,
an -Marie S. Mendez
irector
MONTHLY REPORT
LIBRARY SERVICES DIRECTOR
SEPTEMBER 1991
BUILDING
1 ; �- � 1-y ;-�
T:-L:. rE't�i�-(CeItieI`S'C W1IiC.o,~T 3.n t:aC' l_•_tC1•: ':f il":_ ;1.; _ _ i t� .=1i tet,ii
The - c-mputer ..-oom breaker Panel _I;s _
Wh,er1 the: Dyn;x It1odem quit wich. -u. _ ttiTar-`Ii_ a F"1duy afternoon
Dyrz: seemed hysterical. We t, �t- ,_lYLi3..u_ 1-: the
r., _ It Thur (Ja yr .
PERSONNEL
Nat -al ie Martin re_z. igre(? .
Nancy Snead and I attended the F7.11 ? M e h-41p of - ,r `
2 r' . Our Ctt. it _,2 I._ v :3 , 7 8 6 1 wh C,_
�.,cl:.ae w� ,-1 fctw a rrci l•c; r.,� ,,.e `.,-;.
G'200 ~Or part-icipation in, L._ -.1. _.. ` i_'=racy y.,ar..
�.n�l_:
T sp!_-:I: ' to the Newcomex:� {..`lu .:? -r r>+ ur:�^ = 5 .
Linda Cisneros
and I a-tten--le," the Sp-anish
Fa-i r in ''Houston on
ce,.n ember 14 .
We ;"lad a C. al —I=
e _, ` ,L-7,anish
_1.an`lag= 1:�Gciks
from ' 0O nuhlisherS located
a.; i vei the world.
Linda One c.)t
the v•D111I1teers
who will help
us select. 5,,-;;� s
� _ii h
- -
On October 24, I spoke,, to the, r;;errbers of this: TEACTI
at S(::uthoTe:wte:rn. They are :is:te--:1."'E'..c..t j in tuft`-...
homework a::,s.2.starlc.e pa2:0g'I;-.3I i. They will g 1 I" ` t; Me. G'1t1
rt
I at-Ir-en fed ' he CTLS
PROGRAMMING
Pre-SC.`,1 oo.1 story hoot
FRIENTDS
OF THE LIBRARY
The :-e...t
regular meeting
hill 1_=f_
Oc-tobel y i_ • The l'z iends '
Mystery
Night October 4,
5 or 6,
is to be a s - 11-out.
GB]FGETOWN PUBLIC LIBRARY
SEPTEMBER 1991
S�ptemb�r
91
Year to Dat�
PATRON VISIT!--';
,
CurrC-!Ot mODth
4978
67562
Year ago
4479
3
`
CIRCULATION
Current month
11539
1431.24
Year agn
9362
126426
CHILDREN"S PROGRAMS
Attendanne
342
9736
Programs
U
8U
Story HnUr
19
n/a
TnurS
3
n/a
REGISTRHTI0NS
City rC.-ioideDtg
104
1420
NnD-reoi clentg
461
Reciprooa}
42
Total. neW
141
1923
Renewal
28
418
CASH RECEIPT�
Fines, Room Rent8l�
$597.28
139,913.17
Non-Re�iclv.:�nt feao
1,785.O¢
$12,425.(}U
Donations
$ 48.V5
D/8
COLLECTION
B(JOks
PUrcha8c-cl
89
2595
Donated
3O
725
Total a����
119
332O
'
Books on Casgettc-.!
Purch;.*, C..' cl
23
114
Oonatf:�,d
0
12
Total added
23
126
MONTHLY REPORT
LIBRARY SERVICES DIRECTOR
OCTOBER 1991
IMUMMAGWIMM
The computer room breaker panel is still on order, since it
requiwes special parts.
The HVAC has had two problems this month. Several times the
breakers tripped and partially reset themselves for no visible
reason, That may have be caused by the more serious problem
foun� later. One of the fan motor mounts buckled, Then the fan
fell, it cut compressor coils releasing oil an& freon. it is
temporarily repaired, pending more permanent repairs.
We have also enperienced a problem with mold growing on several
books. The City's Load Manager is noing to help us investigate
humidity control before we have to start running the HVAC 24
hours a day and doubling our electric bill.
COMPUTER
Peg spent a weehena installing an upgrade to Ultimate, the
oPerating sntem for the Dynix computer. Next we have to install.
a second upgrade to the Dynix safware to match the new Ultimate
version.
James Wills from the Water Department has been working withuz
while on light duty assignment after a hneo injury and 3urgery.
He began during the period when we were without our evening
Library Aide staff member. He is a quick learney and great with
the patrons. We could not have managei without him.
D,-awn, 111-imphries has joined us as our library Aide.
Peg, joy and I attended a Dynin wan}doh obi in Dallas on the new
features of the now Dynin upSraie. We leLrned a great deal about
new features, as well as o1d, jut little useat features.
Peg ottendea a Dynix users group meeting in San Antonio to voto
for new features we want on the uyZvado aftor nezt.
Peg, Pat an& 1 attended the TLA Dig toict !I! meeting in Waco. We
attenaed sort hworkshops on government documents, long range
planning, cataloging , and stress manaSement.
ADMINISTRATION
��Gn::...__ R::,a is f-om th,- rSY�s:a S ate IJii_lL.i iLJI'llt a i'vGlit
Du 1,-_.inL_- G'orJ—_.:3t,`,p the staff on r��C' Crb;=1 `� . In he �:.=:._f -&-y
s F�...J_t-o: , the*t.=i.,Ff l t'. 1-hC ST1, e]__`. -Lii u 1:�:=� -I� �.� :t.��Y
? n�d h n.r- n i,rferenc:for
the � ? f =' ''ZI a-i rl t11 }Ctl: '4 v t �i' Z L : Lll i _. f --h(-" �: r
=fir U an;,a-,r}- s,_{rt.i 1
they F1c`.t. CCrnrl> �i: "` {'a- i 2't c:i))l l C.a. iL,l .,sc!d rL�^L'iltl Cti:+ 'ii2 needs tt:!
incrl-- -_,e � ffectiveiles . 7 1f
:ih-,=t
offerod to public l-rie,:.�1by the Te::as State
The ._ �brary will replace t-he F1, re Stati,-n a,. an�f �C , l >oil zrg
place for City elections Ioeginn ng in Z.
The e.-:'hibi L. for the month o—1 r )--tober was in c '.C.ltra . 'o His'p n i c..
LoSn— Uni Ios T J_n!_ia C.; ne,-,:)S and Ramona
'IT
.,ava,,- - t tt_' P r oC• c, m ate3." '.l 2 h? _tm D r ,•I T 4
I CE e :_ :r 'cc;3; 7t�C the exhibit,
Bren ,t and ,v thcr staff n;t_'mbL r:= prepared a 71--srrP t__ Pe Dr-,- 7
b4bl1.o,-;raphy as our font?,ibut�.7nto Red Rihhcn 1-7eek.. The
}!iblictr�.�<IEr taus. then distribl:ted by Barbara 'i�:rcc t2r.u"h the
system and to ce_,i^:unity or,uni.zation
FRIENDS OF THE LIBRARY
The nee. - re-g , i meeting g r o l
�'a 4- 11+t:ti i.2, tt4t .JtlI2 �� Will i�}�� :.TL+f.%t'. 24ber !I.
ThE, Fr? end " Mystery Night wc'.'.'-,; a yr_ea.t success and a :::loll-'oUt
r,
Fr_'..4�G' and Satl''$:Y'i�c.Tr', li2E'.�lli.�.,Cri1 l�:.tt??^�.Z:41 IZIc`iCh,'�IIE� cnC�-�� itiv?
lies are on
COLLECTION
Linda Cisneros and Dora Zavala have helped select several
for th,et Spani_slh lan„ tla-e collection. Lje h�:,e located a dealer
that :aloo offers cataloging ir_for a_—, n. `t-
-i- should help-,
:
the ent,ed _t 12« the catalog-,.,
Gen, qo;.—, Pi,62IC libl.,y
t.
=110
DATE: 10-2-91
TO: Bob Hart, City Manager
hartley Sappington, Director of Community Services
FROM: Mary Pat McLaughlin
SUBJECT: Grants received
I have been notified that GeorgetOWn Public Library has again met
accreditation standards and will continue our membership in the
Central Texas Library System. This year's grant will tOtZil
$8,786 for books. In addition we gain continued use of two PC
computers, participation in and use of the C.aTaLvSt catalog of
holdings in area libraries, consulting services for professionals
in various areas, free worhshops on different subJects, and the
new grant listed below.
The Literacy Grant application submitted in August has been
partially funde,3. We will receive special Shelving to use with
our small sized literacy material--. The cost 01 4
--'I,ese shelves is
$650.