HomeMy WebLinkAboutMinutes_LAB_06.11.1991GEORGETOWN PUBLIC LIBRARY BOARD
June 11, 1991, 12:00 noon
Library Board Room
Present: Mary Beth Huba, Nancy Snead (presiding), Pat Ball,
Judi Shanklin, Jean-Marie Mendez, Morton King, Tomi Spence, Mary Pat
McLaughlin, Robert Horick (arrived late).
Absent: Amelia Washington
The meeting was called to order at 12:10 p.m.
After a motion by Jean-Marie Mendez and a second by Mary
Beth Huba, the minutes of the previous meeting were approved
unanimously.
Discussion was held on the art guild policy. Jean-Marie
Mendez made a motion that the policy be approved with the following
additions:
1. Insurance coverage for display items is not provided by
the Georgetown Public Library or the City of Georgetown.
2. The Board of the Georgetown Public Library reserves the
right to request removal of any items from display.
Judi Shanklin seconded the motion, which passed unanimously.
Mary Pat McLaughlin asked for the use of $1800.00 from the
gift money fund; $1300.00 of which would be used to purchase new books
through September, with the remaining $500.00 to be used to start a
Spanish Language collection. Morton King moved for approval of the
expenditures, Jean-Marie Mendez seconded. The motion passed
unanimously.
Mary Pat McLaughlin reported that the security gates are now
operable, meaning that the main doors will have to be left unlocked
when the meeting room is in use. The revised meeting room policy is
ready to be taken before the city council.
Discussion was held on the subject of issuing free library
cards to Literacy students who live outside Georgetown's city limits.
This was agreed to with the stipulation that the tutor accompany the
student applying for the one year card. Mary Pat will ask the
Literacy Council to provide a list of the tutors to the library.
Morton King moved to approve this policy. Mary Beth Huba seconded the
yV motion, which passed unanimously.
li
Mary Pat McLaughlin reported that circulation numbers have
risen substantially, creating a need for increased funds to update and
expand collections. She also reported that the City Council has
approved the Board's recommendations on changes to the Century Plan.
Tomi Spence reported that the Friends of the Library book
sale held June 7 & 8 in the library courtyard netted proceeds of
$166.02 after expenses of $20.83.
Mary Pat reported that the Men's Garden Club will finance and
supervise landscaping of the library grounds by the Boy Scouts.
Discussion of library cards for city staff was deferred until
the July 9 meeting.
The meeting was adjourned at 1:15 p.m.
Respectfully submitted,
46 �Yp-c��
Tomi Spence
Secretary
REPORTMONTHLY
LIBRARY SERVICES• O.
JUNE ..
BUILDING
Work on the security gates is complete after a second visit from
the repairmen to adjust the locking spines and anchor the last
panel inside the closet.
In checking the air handler for the children's room, A-1 has
found several problems in the E,7stem, including a bad damper
motor, bad thermostats, crossed wiring, and dirty compressors,
and now another regulator for the compressor. After several
trips, they are close to a better control of our air temperature.
The humidity will still be a problem until replacement parts are
received.
One of the front windows was broken during mowing, but has now
been replaced.
Since we have had so much trouble with the security system, 3M
allowed use one free repair/analysis visit. The final word is
that 2 of the 4 panels need to have the "main board" replaced at
$1200.00 each, plus they would still need at least 2 visits a
year to check the alignments. It is probable that the false
alarms we have experienced are caused by radio equipment at the
Police Station. No remedy .is possible, and this continued
problem prevents 3M from issuing a maintenance policy.
PERSONNEL
Natalie Martin is our new Library Aide, replacing Sam Denman
Monico Gonzales and Bruce Miller will be working for 7 weeks
through the Employment Resources program. Monico will be
shelving for Joy, and Bruce will be helping Brenda with shelving
and other projects.
Our paid staff has also been aided by a number of great adult
volunteers who come on a regular basis. Bernice Archer works on
weeding cards from the old catalog. Yvonne Ortiz, a Southwestern
student gaining training working with kids,, has been helping
Brenda supervise the Teen Volunteers. Cottie Bell Israels and
Sandra Staton have been reading shelves and shelving in the
Children's area. Morton King has been reading shelves in the
adult non-fiction. Lee Sparks is working on the weeding project
mentioned below. Candy Louive comes in the evening to shelve.
We also have a constant turnover in community service volunteers
performing a variety of tasks. We would be in serious trouble
without all these grea:� volunteers.
. AD14INISTRATION
Several of the staff completed a three-week seminar on parent -
child communication offered by the City.
Several Board members and i participated pated 4n the Governance
workshop presented by John Carver.
Peg and I have been working with Dynix or, resizing all files on
the computer. We were running come checks on the computer and
found we were down to 5% of our available memory. After
deleting some temporary files, and having Dynix resize some of the
partitioned space for our permanent file.-, we are back up to 25%
available. This will hold us until next year, but at that time,
we will probably need to add an additional $20,000 disk drive.
COLLECTION
The weeding is underway in the children's non-fiction. We have
also received some volunteer help for th-J,.s project in the form of
a professional school librarian, Lee Sparks, who is off for the
summer.
We received a $500 gift from Don and Clara Scarbrough to add to
the Large Print and Audio Tape collections.
PROGRAMMING
The Summer Reading program is well underway. 488 children and
mothers were here for the opening programs of puppets shows and
magic shows. We had to ask a few mothers to step out to make
room for a few more kids. Other popular programs were sand
painting and seed painting on crafts day,
The Teen volunteer group is smaller this year, with 14 in each of
the 2 sessions. The smaller groups allows a chance for better
training. These volunteers, in addition to their work, have
received training sessions including an orientation on library
skills, a 3-hour program from the D.A.R.E. officer, and a 2-hour
session on learning story -telling.
FRIENDS OF THE LIBRARY'
The cast for Mystery night is complete. Serious rehearsals will
start August 29.
The writing contest for Sth and 9th graders, sponsored by Barbara
Seever, is in progress. Awards will be presented August 12.
G*Orqoto-� Public Library
2
GEORGETOWN PUBLIC LIBRARY
JUNE 1991
June 91
PATRON VISITS
Current month
7420
Yjar ago
6630
`
CIRCULATION
Current month
149O5
Year ago
1451'3
CHILDREN"S PROGRAMS
Attendance
2781
Programs
5
Story Hour
11
Tours
2
REGISTRATIONS
City residents
176
Non-residents
66
Reciprocal
1
Total new
243
Rmnewalm
83
CASH RECEIPTS
Fines, Room Rentals
$767.12
Non -Resident fees
$2,315.¢0
Donations
$654.50
COLLECTION
Books
Purchased
83
Donated
130
Total added '
213
Books on Caooetto
Purchased
O
C)nnate�
U
Total added
'O
Year to Date
50677
42016
103201
90937
8436
76
n/a
n/a
1043
353
34
1430
302
$7,823.53
$9"350.00
n/a
2439
564
3003
91
9
100
GEORGETOWN PUBLIC LIBRARY
k
VP
Children's Summer Activities
two
June & July, 1991
Summer Hours:
Monday -Thursday 10-00 a.m. - 8:00 pm.
Friday 10.00 am. - 6:00 P.M. ilk,
Saturday 10-00 a.m. - 3:00 p.m.
Sunday Closed
Movie Hour
Tuesday 2:00 p.m. beginning 6/11/91
6/11/91
Anne of Green Gables - Part 1
6/14/91
Anne of Green Gables - Part 11
6/18/91
Mouse & the Motorcycle
6/25/91
Runaway Ralph (the sequel to Mouse & the Motorcycle)
7/02/91
An American Cinderella (Ashpef)
7/09/91
Treasure Island
7/16/91
Trouble with Miss Switch
7/23/91
Star Trek: The Trouble with Tribbles
7/30/91
Arthur the Kid (this is the last movie of the summer)
Day Care Dgv
Each Tuesday 10: 15 a.m. - for more information contact Children's
Librarian.
Pre -School Read to Mg
Each Thursday 10:15 a.m. in the Children's Room for pre-school
kindergarten (Mary Beth Huba).
RggdinL, Club
Each Thursday 10: 15 a, m. in the Meeting Room for children 6 years and
older.
5/23/91
Preregistration begins May 23, 1991 at 10: 15 a.m. with performance by
Williams Fine Arts Department - introduction by Linda Simonson. AU
UgLinlucled.
6/06/91
Summer Kick-off: "C.j. the Ringmaster" and "Puppets Unlimited" -
All ages included.
6/13/91
Arts & Crafts Day (Terri Space)
6/20/91
First Aid & CPR Class (Georgetown Hospital)
6/27/91
Bat Conservation
7/04/91
Library Closed for July 4
7/11/91
Camp Aerobic (Debbie Presson)
7/18/91
Wilderness Camp (Robbie Barkley)
7/25/91
End of Summer Party (Lisa Holstrom, Performing Arts Studio) at the
Community Center, Georgetown, Texas. Refreshments, certificates
and lots of fun. Everyone and all ages invited.
Teen Volunteer, ctivities
I V1--11a III %is dur, 7-1/- mr, 111VILOU L
for one of the limited number of
808
►sitions, contact Bn
Georgetown Pub
lartin Luther King,
(512)869-
a Miller Clark.
Library
=getown, Texas
51