HomeMy WebLinkAboutMinutes_LAB_04.09.1991"CommumTy OF OPPORTUNITY"
GEORGETOWN PUBLIC LIBRARY BOARD
April 09, 1991, 12:00 noon
Library Board Room
Present: Nancy Snead (presidinq)) MaryBeth Hubap Morton Kinq
(arrived late), Jean-Marie Mendez, and Judi Shanklin
Absent: Robert Horick, Tomi Spence (excused), & Amelia Washinqton
Until Morton Kinq arrived @ 12:30, there was no quorum, and
therefore the formal meetinq could not begin. The Board durinq
this time beqan qettinq the new signature cards for the bank
accounts. It was also noted that a ninth Board member would
probably be appointed that eveninq by the City Council, and should
be "on -board" by the next meetinq.
1. A correction ' was noted to the March 19 minutes. At 1:307 when
there was no lonqer a quorums the meetinq was technically
adjourned. At that time the Century Plan Comm. met. The March 19
minutes were unanimously approved as so corrected. (J.Mendez
moved, J.Shanklin 2nd).
2. There is approximately $11,000 in the Gift & Memorial Fund.
Mary Pat McLaughlin had left a list of purchases, totaling
$3p043.72, to be made from this fund. The list was passed
around, and read & discussed by M.Kinq. The expenditures were
unanimously approved. (J.Mendez moved, J.Shanklin 2nd).
3. Discussion ensued reqardinq the addition to the collection of
books. Possibly a specialty collection ( such as race relations)
could be developed, and donations could be solicited from
individuals or business' with direct interest in the specialty.
Various specialties could be pursued. A4to, an over-all policy
should be developed by the Board for developing the collection by
use of our funds. this will be addressed again later.
4. United Way had sent a letter requestinq a donation
Friends of the Library in lieu of paying the meetinq
Subsequently* the United Way had cancelled the room.
Board unamimously reaffirmed its Position that there
exceptions to the meetinq room policy. (M.Kinq moved,,
GEORGETOWN PUBLIC LIBRARY
808 MARTIN LUTHER KING
to the
room fee.
Howeverp the
should be no
MB.Huba
GEORGETOWN,TX 78626 PHONE 512/863-3169
a '
GEORGETOWN PUBLIC LIBRARY BOARD
April 09, page two
5. The Friends of the Library had requested a letter from us
indicatinq they were a "part" of our Board so that they could
obtain a new Bank account usinq our Federal ID #. However, as
this is not actually the case, it was decided not to provide such
a letter, and to encouraqe them to expedite the process of
obtaininq their own non-profit status and Federal ID #.
b. The Century Plan commmittee presented the letter and attachments
which were sent to the City regardinq our recommendations to the
plan. A copy of the letter ( & it's attachments) are attached to
these minutes. The recommendations were as follows:
#3.Expand the hours of operation of the Public Library to
meet needs of the public, as revealed by patron surveys
& as fundinq becomes available. (deleted specifically
targetinq Friday & Saturday followinq Thanksgivinq).
#4.Specified improvement to "library" collection by addinq
computerized maqazine index. Also added "and expand the
audio tapes collection" after videos.
#b.First sentance added words in " ". Continue the
cooperative program with education students "from
Southwestern University" to provide story hour programs
in the "library" children's department.
#13.(new) Encouraqe increased use of Library materials and
programs especially by those aqe, ethnic and other
population seqments now makinq little use of its
resources.
#14.(new)Develope in the Library audiovisual equipment,
materials and programs to support continuinq education,
includinq acquisition of increased readinq skills by
persons of any aqe who need them for economic and
personal success in the modern world.
In addition, the final attachment recommended a more logical
sequence of the Library materials in the plan:
The meetinq adjourned at 1:15.
Respectfully
of
an -Marie S.
Board Member
submitted:
_J,J),t, 7
Mendez ,J
MONTHLY REPORT
LIBRARY SERVICES DIRECTOR
A• • • .
Chris Cordi has almost completed the replacement doors for the
security gate, they should be installed the second week in May.
The Austin company who had agreed to fix the gate itself has not
responded to my calls.
PERSONNEL
The staff was treated to a .hili supper as pare of the annual
-ommunity Services Dinner h_asted by Department heads of that
'%ivision.
Peg, Brenda and Joy attended one day of TLA. They had a chance
to look for needed types of materials, see what's new, and
refresh their enthusiasm. One definition of a born Library
worker is "someone who gets excited by a bibliography." They
were able to pick up several.
I attended the conference Tt.esday through Friday. Highlights
included a preconference on video taping in your Library, a
program on government documents which was extremely informative,
the many authors present at various programs, and, of course,
four sacks of catalogs and rA few books I was argyle to purchase at
reduced prices.
Tuesday evening and Wednesday Tomi Spence joined me for the
Welcome Reception, the Friends and Trustees morning program,
Friends and Trustees Luncheon and an afternoon in the Exhibit
Hall looking for Friends fundraising ideas.
ADMINISTRATIVE DUTIES
The grant application, requested jointly with the Ten County
Adult Education Cooperative, has been submitte,i. No specific
date was set for response to those application3.
�• • u1u . e
Brenda has been spending her time and energy preparing an
exciting Summer Reading Club program. A list .)f dates and events
is attached. This year's statewide theme is Camp Wanna Read.
The taping of the Story hour segments for cablavision is on hold.
Our cameraman has not been able to make our taping dates.
J
Because Sumner Reading Clubtakes so mach effort, we will not try
to resume taping until Fall.
FRIENDS OF THE LIBRARY
The Friends had Williamson County Sun columnist David Rothenberg
speak on good books for children at the April meeting.
Georgetown Public Library
2
PATRON USAGE
CIRCULATION
CURRENT MONTH
PREVIOUS MONTH
YEAR AGO
BOOKS
DONATED
PURCHASED
TOTAL INCREASED
REGISTRATION
GEORGETOWN PUBLIC LIBRARY
APRIL 1991
MONTHLY USAGE
5,918
11,824
11,638
10,005
138
353
491
RECIPROCAL 1
CITY RESIDENTS 87
NON -CITY RESIDENTS 36
TOTAL REGISTERED 124
NON-RESIDENT RENEWALS 25
YEAR TO DATE
37,653
76,306
N/A
N/A
389
2,101
2,490
29
759
249
1039
185
RECEIPTS
FINES, ROOM RENTALS $1022.51 $6348.58
NON-RESIDENT FEES $885.00 $6090.00
CHILDREN'S PROGRAM
ATTENDANCE 718 4617
PROGRAMS 16 NSA
TOURS 1 N/A
BOOKS ON CASSETTE
DONATED 2 N/A
PURCHASED 0 N/A
TOTAL INCREASED 2 98
. to
i
MY OF GEORGETOWN
Founded in 1848
VA
MEMORANDUM
DATE:3-22-91
TO: Mayor and City Council
FROM: Nancy Snead and the Library Advisory Board
SUBJECT: Century Plan -
After reviewing the Century Plan.,the Board wishes to make the
following recommendations for revisions of items pertaining to
the Library listed under Section II, Education. Specific changes
and new objectives are marked on a copy of the original draft.
Also enclosed is a suggestion for possible reorganization of the
section, as the Board felt items pertaining to the Library should
be grouped together.
Thank you for the opportunity to -voice our opinions and concerns
on the Century Plan.
V
F'L--
U
GEORGETOWN PUBLIC LIBRARY 808 Martin Luther Mng Georgetown, Texas 78626-5527
Telephone: 512/869-3551 Fax: 512/869-3659
3. Develop Blue Hole and other areas along the river corridors.
Policy V. The City,will take appropriate steps'.o have a self-sustaining economy.
Potential Objectives:
None Provided.
II. EDUCATION
Education policies generally define desirable relationships between the City Government
and Georgetown Independent School District, Southwestern University, and child/day care
entities. "`"
Accomplishments:
Completed and issued re;ommendations of the Mayc.r's Drug Task Force and D.A.R.E.
Program are being used in the schools. Supported .'ie GISD/Southwestern Partnership
program.
Policy I. The City will encourage and coopers to with public and private entities
to promote diverse and comprehensive educational opportunities.
Potential Objectives:
l . Promote greater educational use of the City Library. Support continuing education
and self education through library materials and facilities. Provide materials on
topics of. interest; upgrade collection to be responsive to citizen's interest and
contain timely n.lterials and information. Perform collection development analysis
on all non-fiction areas of the collection. Provide space and meeting facilities for
free or low-cost continuing education worksrops and classes. Sponsor educational
nu0Jr U programs throui,h the library.
2. Interconnect tht, available materials of the pLbiic library with that of Round Rock
Library and Southwestern University.
3. Expand the hou:s of operation of the Public Library to meet needs of the public,
spe�ifisa-I-l-Y—tar-�E-opec�ifrg-on�'r-iday-an�turday;-f�
-holidays:
i'
Recommended Century Plan Revisions/Page 6
Za
i
C
4. Improve access to, theltcollection'by adding computerized magazine index. Speed
access to infor-r.ation by adding materials ill a variety of formats. Add a video
collection of classics and education videoszi��-
S. Establish a program in conjunction with Southwestern University education
students to provide after -school homework,,.ssistance.
S Gua
6. Continue the cooperative program with education student o provide story hour
programs in the children�s department. Investigate the expansion of this program
onto cable television.'�'"`;s
7. Implement the D.A.R.E. Program into the fi"Ih grade of G.I.S.D.
8. Seek to establish a "signing program" for children who may be endangered or
threatened by providing signing for homes.
9. Support the G.I.S.D./Southwestern University Partnership Program.
10. Work with the Literacy Program by providing space available and seek to expand
the program to target City employees.
11. Support the "at risk" youth programs and integrate the library, police department
and the Mayor's Drug Task Force, and G.I:S.D. into a cooperative program.
12. Encourage the development of learning centers in conjunction with day care.
41
i
Suggestions regarding the Board's recommendations on Century Plan:
1
0
The draft has objectives for the Library mixed up among others
regarding cooperation between groups. Below, the Library objectives
are grouped together, with a few possible changes and additions,
followed by the others. (Additions are shown by underlining.)
-l.Promote greater educational use of the.City Library. Support
continuing education through Library materials and facilities.
Provide space and meeting facilities for community groups and
low-cost or free workshops and classes. Sponsor educational
programs through the Library. Provide materials on topics of
interest in response to citizens' requests, upgrading collect-
ions with timely information. Conduct collection development
analyses on all non-fiction collections.
-2.(old 3 revised) Expand hours Library is open to meet the needs
of the public as revealed in patron preference surveys and as
funding becomes available.
1� Qn Encourage increased use
specially by those age, ethnic
of Library materials and programs
and other population segments
now making little use, of its resources.
4-Improve access to Library collections by adding computerized
magazine index. Speed access to information by adding materials
in a variety of formats.
but incorporating parts of old�1'& 6) Develop in the
qIiiaiy' audiovisual equipment, materials and programs to
sport continuing education,.including ?cquisition of
increased reading skills by persons o�Y;; age who need them
for economic and personal success in the modern world.'
.(old 2) Interconnect the available materials of the Library
with those of the Round Rock and Southwestern libraries.
�-- 7. (old 6)Continue cooperation with Southwestem University students
to provide story hour programs in the Li:)rary's children depart-
ment- . In"-vestigate e,:pansion of the story hours onto cable
television.
, 8.(old 5)Establish a program in conjunction with Southwestern
University education students to provide after -school homework
assistance at the Library.
9.(old 10)Work with the Literacy Program by providing space
available, and seek to expand the program to target City
employees.
�--10.(old 11) Support the "at risk" youth programs and integrate
the Library, Police Department, Mayor's Drug Task Force and
G.I.S.D. into a cooperative program.
page-2
4 4 a fifth garde
ll.(old 7) Implement the D.A.R.E. Program into the
of G.I.S.D.
12.(old8) Seek to establish a ttsigning program" for children
who may be endangered or threatened by providing signing for
homes.
13-(old 9) Support the G.I.S.D./Southwestern University
Partnership Program.
14-(old 12) Encourage the deVelopment of learning centers in
conjunction with day care.
0