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Home My WebLink AboutMinutes_LAB_10.09.1995Georgetown Public Library Advisory Board Library Meeting Room October 9, 1995 PrIent: Jeff Kilgore, Martin Beeman, Pat Ball, Tresa Anderson, Nelda Burson, Mary Pat McLaughlin Absent: Rebecca Pfiester - out-of-town Amy Anderson - ill Leah Merrifield - ill Allene Booth Pat Ball called the meeting to order. Martin Beeman moved to accept the minutes as circulated. Jeff Kilgore seconded the motion and the minutes were accepted. The Board had received a request from GISD to waive the policy which restricts groups from using the meeting room more than once a month and to also waive the rental fee for the Hugs for Kids, a parent educa- tion program of Georgetown ISD. Tresa maa6 the motion to waive the once a month use of the room and the fee. This motion was seconded by Martin. The motion passed. The schedule of GISD's use of the room had been compliled with the help of Mary Pat and will be for twenty meeting times. In reviewing policies, Pat suggested that all Board members read over these and reported that they were no complaints at this time. Mary Pat discussed with us the problems that the public use computers are still presenting to the staff. The problems are with students playing around and could be considered vandalism. It has made the computers require professional help to rid them of virus, passwords, etc. Mary Pat would like to restrict the use of the public computers to information only at this time. Jeff will look into a simple type program of word processing that would be practical for our use. With the arrival of our reference library later on, more help could be given to potential users and perhaps once again allow more freedom. Pat announced that the Long Range Planning Committee will meet Oct 16 at 6:30 with Rebecca Pfeister as Chair. Others on the committe are Jeff Kilgore, Amy Anderson, Martin Beeman and Nelda Burson. All Board members are welcome to attend any of the meetings. Letters have been sent to GISD, City Council requesting a member from those groups. Also Tomi Spence will serve on the committee as a past Board member. Four staff people shall also be on the committee. A report of plans is due to the Board on May lst. Pat encouraged the committee to look ahead for 10-15 years. Mary Pat reported that two volunteers have experience in cataloging and will be very helpful. Tresa moved to adjourn the meeting and Martin seconded. Respectfully submitted, MONTHLY REPORT LIBRARY SERVICES DIRECTOR GEORGETOWN PUBLIC LIBRARY OCTOBER 1995 Georgetown ADMINISTRATION The staff participated in two training sessions during October. The entire Information Resources Division met to discuss division goals and begin the process of working together. Suzan Nyfeler of the Central Texas Library System and Robin Miller, a Child Development Consultant led a workshop on Children as customers. Mary Pat McLaughlin attended the Texas Library Association District III meeting as incoming Chair. A representative from the group of UT students working with the City on the Facilities and Services portion of the Century Plan has begun gathering information about the Library. The Long Range Planning Committee held its first full meeting. Committees will be gathering information on the community and customer needs for the next meeting on Nov ember 28. PROGRAMMING October's special events were a visit from the Fire Department and a costume party. The Parent/Child Story -time groups programs included arts and crafts sessions related to the story time books. VOLUNTEERS Volunteers worked over 200 hours in October. The coordinators have finished training classes for all new recruits who are already providing great support for the staff. BUILDING Additional lights were installed in the Meeting Room to provide reading level lighting for meetings and workshops. FRIENDS OF TO THE LIBRARY The Friends presented the Edward and Jennie Royce I Love to Read awards on October 18. Students read their works for the audience. The event was filmed by Jack Frost and a volunteer from Williamson County Cablevision for broadcast on the cable access channel. As a fund raising activity, Friends members held two photo sessions for children in Halloween Costumes. GIFT FUND EXPENDITURES OCTOBER 1995 CITY GIFT FUND Georgetown Optimist Club ($200.00) Children's Program PRICE The Wizard of Oz marionette Show $130.00 Round Rock Questors #925 ($29.95) In memory of Richard Allen Briggs TITLE Jane's Airplanes of World War 11 $29.95 Zilker Internet Park, Inc.: 12 month access and software to Internet $685.00 For Library Staff MONTF[LY REPORT LIBRARY SERVICES DIRECTOR GEORGETOWN PUBLIC LIBRARY SEPTEMBER 1995 Geo- etown ADMINISTRATION Donnie Radford began working at the Library as a Green Thumb worker. She will be processing books and assisting in other areas. The Advisory Board and staff met in a joint training workshop to define the format for the next Long Range Plan for library services. Mary Pat McLaughlin, Amy Anderson, and Elizabeth Gray attended a training session for Lay Representatives and the annual membership meeting of the Central Texas Library System. Mary Pat McLaughlin and Ralph Love attended the Diez y Seis celebration at Southwestern to support one of the groups of presenters from the Georgetown history program held at the Library in July. PROGRAMMING Mary Pat McLaughlin spoke to the Georgetown Sertoma Club on Library Services. The Parent/Child Story -time groups programs began a new format including a short, separate story session for ages 3-5 who then returning to the Children's Room to join mothers and toddlers for arts and crafts sessions related to the story time books. Special programs included a celebration of Hispanic Heritage Month with bilingual stories by Pia Cardona and a visit from Officer Terbush of the Georgetown Police Department. VOLUNTEERS Ethel Bames and Judy Fabry held two successful Volunteer Orientation sessions. Fifteen new volunteers attended, offering skills from shelving to professional level cataloging. They will begin training and working in October. Mary Pat McLaughlin attended the Newcomers meeting to recruit volunteers. Judy Fabry, Rosa Garcia and Mary Pat McLaughlin attended the Care Fair at Southwestern University to recruit volunteers. Friends of the Library resumed regular monthly meeting. The award ceremonies for the Edward and Jennie Royce I Love to Read competition will be held October 18. CIRCULATION STATISTICS Aug 95 Sep 95 Year to Date PATRON VISITS Current Year 7700 7218 113240 1993-1994 9231 9045 104437 1992-1993 5797 5452 71895 1991-1992 4542 4727 64212 CIRCULATION Current Year 16662 14867 187548 1993-1994 17351 14832 182578 1992-1993 15212 13284 159648 1991-1992 12435 11738 152873 CHILDREN'S PROGRAMS Attendance 0 407 7669 Programs 0 2 29 Story Hour 0 10 112 Tours 0 1 11 Movies 0 0 10 OTHER SERVICES ILL ordered 33 33 470 ILL filled 34 25 388 Literacy sessions 5 3 89 VOLUNTEER HOURS Adult 59 68 788 Teen 20 16 453.75 Community Service 24.25 -8 245 Total Volunteer Hours 103.25 92 1485.75 REGISTRATIONS City residents 75 84 1040 Non-residents 38 36 507 Reciprocal 5 4 39 Total new 118 124 1585 Renewals 50 55 638 CASH RECEIPTS Fines, Room Rentals $1,030.28 $1,112.15 $13,317.81 Non -Resident fees $1,185.00 $1,690.00 $17,510.00 Donations $44221 $130.86 $8,761.27 COLLECTION Books Purchased 334 232 2864 Donated 9 25 506 Total added 343 257 3370 Books on Cassette Purchased 0 0 59 Donated 5 0 56 Total added 5 0 230 Georgetown Area Library Board 501 (C) 3 Library Meeting Room October 9, 1995 Present: Jeff Kilgore, Martin Beeman, Pat Ball, Tresa Anderson, Nelda Burson, Mary Pat McLaughlin Absent: Rebecca Pfiester - out-of-town Amy Anderson - ill Leah Merrifield -ill Allene Booth Pat Ball called the meeting to order. Jeff moved to accept the minutes and Tresa seconded. The minutes were accepted. In answer to the question of whether this meeting is public or private, Mary Pat informed us that it was a private non-profit group. As there was no business to be taken care of, Martin moved to adjourn and Jeff seconded. Respectfully submitted,