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Home My WebLink AboutMinutes_LAB_08.14.1995Georgetown Public Library Advisory Board Library Meeting Room August 14, 1995 Present: Pat Ball, Nelda Burson, Allene Booth, Leah Merrifield, Tresa Anderson, Jeff Kilgore, Amy Anderson, Mary Pat McLaughlin, Elizabeth Gray, Bob Hart Absent: Martin Beeman, Rebecca Pfiester -out-of-town The meeting was called to order by Chairman Pat Ball. Mary Pat introduced City Manager Bob Hart and City employee, Elizabeth Gray. Mr. Hart explained to us about the development of a new city department called Information Resources, which the library will become a part of. With this change, Elizabeth Gray will be the person who will be working with the library instead of Hartley Sappington. Ms. Gray elected to stay through the meeting to familiarize herself with the Library Board and its operation. Mr. Hart did not stay for the meeting. Jeff made a motion to accept the minutes as circulated and Allene seconded this motion. The minutes were accepted. Mary Pat explained the revision in the borrowing contract with Round Rock. Round Rock wishes to raise their out-of-town fees by $5.00 and Georgetown does not wish to do this at this time. Therefore the article numbered 3.1 under Fees will be deleted, effective Oct. lst. Leah made a motion to approve the modification recommended and to renew the contract as modified. Jeff seconded this motion and it passed. Mary Pat commented on the budget reminding us that priorities are a new computer, a reference postion to start in April, and that the book budget of $5,700 was approved. This will buy one book for every six people. W@ al-o have money in the budget for sending out notices about the family library cards and for chairs for the three typists. Mary Pat has arranged to have Pat Tuohy, Central Texas Library System Coordinator meet with us on September 25th to help us with our long range planning. This will be a dinner meeting with the staff also participating. Allene moved to approve the gift expenditures as presented and Leah seconded the motion which passed. The gift money was from Robert and Joy Pausewang, American Association of University Women and Karl G. Stippick with some added from previous gifts. Mary Pat reported that she is considering Internet for staff access but that will not happen yet. Tresa moved to adjourn the meeting and Amy seconded this motion. The meeting was adjourn. Respectfully submitted, MONTHLY REPORT LIBRARY SERVICES DIRECTOR GEORGETOWN PUBLIC LIBRARY AUGUST 1995 MR etown lWi1M1[RM tMt ADMINISTRATION The Library closed for a Collection Development work day on August 11. Staff processed 180 new books, 200-300 new paperbacks, and verified arrangement of 75% of the adult non-fiction collection. PROGRAMMING The Parent/Child Story -time groups did not meet during August. Winners of the Adult and Youth Reading competition were awarded. A list of the winners is attached. Plans are complete for Pre-school story -times to begin September 7. Brochures for Services to schools, day cares and other special groups have been prepared. VOLUNTEERS Julie Fuschak was volunteer of the month with 12 hours worked in two her volunteer positions in Acquisitions and Reception Desk. Volunteer Coordinators Ethel Barnes and Judy Fabry are preparing for Fall orientation sessions on September 26 and for training sessions to follow. COLLECTIONS The Library received approximately 100 books selected by Lee Sparks and Dixie Hanna at the Library of Congress. FRIENDS OF THE LIBRARY The Friends resumed meetings after a short summer recess. Plans and dates were confirmed for the two writing contests to be held in the fall. A schedule of events for the whole year is being planned. Children's Age Group Jennifer Garza --Gold Medal--460 Books Christopher Gilliam --Silver Medal--260 Books Katheryn and Elizabeth Davidson --Family Readers Gold Medal--324 Books Evan Jones --Bicycle Winner V uth Age Group Billy Adkins Leah Eberle Christian Davies Jessica Ables Amaris Vandyke David Ernst Margaret Herrington Janis Cervenka Becky Williams CIRCULATION STATISTICS July 95 Aug 95 Year to Date PATRON VISITS Current Year 8967 7700 106022 1993-1994 9678 9231 95392 1992-1993 7517 5797 66443 1991-1992 6120 4542 59485 CIRCULATION Current Year 18474 16662 172681 1993-1994 17353 17351 167746 1992-1993 16684 15212 146364 1991-1992 14441 12435 141135 CHILDREN*S PROGRAMS Attendance 1549 0 7262 Programs 7 0 27 Story Hour 6 0 102 Tours 0 0 10 Movies 3 0 10 OTHER SERVICES ILL ordered 54 33 437 ILL filled 38 34 363 Literacy sessions 7 5 86 VOLUNTEER HOURS Adult 82.5 59 720 Teen 86 20 437.75 Community Service 24 24.25 237 Total Volunteer Hours 192.5 103.25 1393.75 REGISTRATIONS City residents 96 75 956 Non-residents 32 38 471 Reciprocal 1 5 35 Total new 129 118 1461 Renewals 69 50 583 CASH RECEIPTS Fines, Room Rentals $1,205.58 $1,030.28 $12,205.66 Non -Resident fees $1,695.00 $1,185.00 $15,820.00 Donations $941.07 $442.21 $8,630.41 COLLECTION Books Purchased 174 334 2632 Donated 11 9 481 Total added 185 343 3113 Books on Cassette Purchased 14 0 59 Donated 12 5 56 Total added 26 5 230 'Paseqoand aap oNooq aqq UaqM woPUGA qualajgTp woaj MATaOaa squnOOSTP buTMCA gO asnpooq poquuop qunc" aulTOP aqq aOl aOlad MUM M4 qPqq aqOu aseWd KT-7515TV-PUTC7 66'6Z aeqndwoo aog 00 Apog upwnH sqq saaoldxa sng VMS OTAN SWI 66 16 0" aGqndwo3 aol T0040S TTuOG Aq pas;TTei n118NOM daqnpq puy NOW bTwwoal qS KNOW "PaMa M JO MeTT-1 SL"L U00W eqq PUP U00000 eTIL We jeAoqs e jou uoods P sAl GCW''? BUTWOM s,aGPTdS ssTl,%' 23 Ad salili, elpas X01V gc) Azl:ow;J;j UI (00'GA) QGweaN u0sITTV Put baag alqqaa Omni jIlli") =ip—lll S661 M67d 57,511=7777 Gual 11A TP) Georgetown Area Library Board 501 (c) 3 Library Meeting Room August 14, 1995 Present: Pat Ball, Nelda Burson, Allene Booth, Leah Merrifield, Tresa Anderson, Jeff Kilgore, Amy Anderson, Mary Pat McLaughlin, Elizabeth Gray, Bob Hart Absent: Martin Beeman Rebecca Pfiester - out-of-town The meeting was called to order by Chair Pat Ball. Amy made a motion to accept the minutes and Allene seconded. The minutes were accepted. Tresa gave the financial report. As of June 30, 1995, our total funds were $58,251.98. Pat recognized the nice and appreciative letter written by Lee Sparks concerning the trip to Washington to secure books. Lee and Dixie were able to secure about 100 books for our library and did gather other information concerning traveling exhibits, etc. They returned the money that they did not use. Allene made the motion to approve the purchase of Encyclopedia Britannica 1995 and Collier's Encyclopedia, 1995 Print and DC -ROM version for $1,299.00 and $999-00. Leah seconded this motion and it passed. Evaluations for Library Director were handed out and are due in to Nelda in two weeks. Leah moved to adjourn the meeting and amy seconded the motion. Respectfully submitted, CITY OF GEORGETOWN LIBRARY BOARD 1995 2nd QUARTER FINANCIAL REPORT fiiflliifiiiffiiiffffi!lllfif!lliilitIlifilifiiiffiilfliiiififfiiiii•liliif EDWARD D. JONES - Acct. #797-01641-1-2 4-1 -95 Balance $20,113.18 2nd Quarter Interest 263.32 6-30-95 Total Balance $20,376.50 !!!!liiilfiilfiii!!lilllifiifl.!!iflilllfilfiiiflliiilfifffiiliiif•flllififi NCNB - Nations Bank - CD #40141 4-1-95 Balance $8,472.31 2nd Quarter Interest 79.38 6-30-95 Balance $8,551.69 i!!!•iifffill•111f••!f•iiiif!!•iifff•ll••l!•••ffiiffiiifiiffl!!!l!lfiflilifi NCNB - Nations Bank - CD #6190014146 4-1-95 Balance $26,000.00 2nd Quarter Interest 290.61 Transfer of interest to NCNB Acct. # 6191004001 <290.61> 6-30-95 Balance $26,000.00 ,it City of Georgetown Library Board 2nd Quarter, 1995 Financial Report NCNB - Nations Bank - Money Market Acct. #62006191004001 4-1-95 Balance $3,007.23 Deposits: Interest on Account 33.90 Transfer 2nd Quarter Interest from Nations Bank #6190014146 290.61 Total 3,331.74 Disbursements: Check order fee <7.95 > 6-30-95 Balance $3,323.79 Total Funds Available as of June 30, 1995 Edwards D. Jones (Money Market Account) $20,376.50 NCNB Acct. #4 0141 (CD) 8,551.69 NCNB Acct. #6190014146 (CD) 26,000.00 NCNB Acct, #62006191004001 (Money Market) 3,323.79 TOTAL FUNDS AVAILABLE $58,251.98 On Monday July31, Dixie Hanna and I flew to Washington D.C. on behalf of the Library Board. We were sent to examine and hopefully bring home surplus books from the Library's gift and exchange program. Congressman Lamar Smith's off ice had agreed to provide franking labels so that the books we chose would be sent to Georgetown free of charge. Our hotel was next door to the Library of Congress' Madison Building. It was convenient to restaurants as well as to the Library. We began Tuesday morning with a walk to the Rayburn building to pick up the franking labels at Congressman Smith's office- they were ready on the desk with our names on them. Since the Gift and Exchange division did not open until 12:00, we took advantage of the time to visit the National Gallery of Art and see the exhibit of Whistler's paintings on display. Shortly after noon, we arrived at the Gift and Exchange office. We presented our letter of introduction and were assigned an area in which to place the books we chose. The division is in the basement, and consists of a series of shelving units with locking grill doors, some of which were locked and unavailable to us. We were allowed to chose whatever we wished, without limits, from the open bays. The books were in no order, and of all ages and states of repair. Some of the books come from depository libraries and closed base libraries while others are new copies, given to the Library under the requirements of the Copyright law. We found 1940's and 50's engineering texts, workbooks to accompany textbooks (the texts were missing), pamphlets, old books in Spanish, outdated Books In Print and Gale's directories, and some new books. The books are stamped with the date when they are received by the Library of Congress, and some had been there since 1984 and 1988. The new books and those usable at our library were in the minority. There were possibly 1000-1500 items to choose from. Dixie and I picked perhaps 100 books. When we I asked the staff if there would be more books the next day, they told us no, there would be nothing new for a while. Dixie and I were very discouraged by the number of books we had to bring home. We decided to try to make the best possible use of the remainder of our trip by exploring other resources available that would be useful for our library. We spent Wednesday morning in an orientation film at the Library of Congress and toured the Library's Jefferson building, one of the most beautiful structures I have ever seen. The Library's main reading room holds 40,000 reference volumes. There are 25 million items in the Library collection- and they can be accessed by interlibrary loan if no other source can be found. In the afternoon, we visited the Government Printing Office. There we found materials for sale and a bibliography of catalogs on various subjects of government publications. We can order the catalogs that interest us- there are 150 in all, covering some 12,000 publications. Subjects range from art to earth science to census information. Thursday morning we went to the Smithsonian information center and found out about the traveling exhibits the museum sponsors. The subjects vary, and some of the exhibits would be of interest and appropriate in size for our building. We brought back a catalog of the exhibits. We also learned of other possibilities, such as the Portrait Gallery, where a great deal of art research is done, but did not have time to visit there. The shuttle was scheduled to pick us up shortly after lunch, and after a wild ride that took us through much of D.C. and some of Maryland, we arrived at the airport in Baltimore and returned to Austin. We greatly enjoyed the opportunity to visit the Capitol, and only wish that we had more tangible results from our trip. The woman I talked to in May at the Library warned that there was no way to predict what would be available for selection, but our expectations were much higher than the reality of what we found. I think that libraries in the D.C. area whose librarians can drop in periodically could probably benefit from the program more than a distant library is able to. Again, we thank you for the opportunity which you have provided us. This was my first visit to the Capitol and it was a great pleasure to see the Capitol Building, White House, and other famous buildings as we made our way around Washington. Lee Sparks