The URL can be used to link to this page

Home My WebLink AboutMinutes_LAB_01.09.1995Georgetown Public Library Advisory Board January 9, 1995 Library Board Room Present: Tomi Spence, Jeff Kilgore, Nelda Burson, Morton King, Martin Beeman, Jean Marie Mendez, Mary Pat McLaughlin, Pat Ball Absent: Amy Anderson (cedar fever) Tresa Anderson (called) Tomi Spence called the meeting to order. Pat Ball moved to sccept the minutes as presented. Martin Beeman seconded and the motion passed. Tomi asked for someone to volunteer to be a nominating committe for preparing a slate of officers for the coming year. Jean Marie Mendez and Morton King volunteered. Jean Marie moved that the Board acept the Library Clcsings for the year 1995. Martin Beeman seconded that motion and it passed. Four staff members and Mary Pat plan to go to the Carrolltown library on Friday, the 13th. Morton King and Jeff Kilgore are considering going to the TLA Legislative Day in Austin on February 15th. Mary Pat reported that Latoya Parker who has been employed at the library before has again been hired as a page. There are 750 surplus books to send to Salado. We discussed the annual report for Local Fiscal Year 1994. Mary Pat informed the board that Inner -net for public use would need a trained reference librarian. A report of attendance at Board Meeting has been sent to the City Council as they requested. Morton King, Tomi Spence, Jean Marie Mendez have served their eligible terms for the board and will be going off. Jeff Kilgore and Martin Beeman have both reapplied for new terms. Jeff Kilgore • • to adjourn # and Pat Ball # # # Respectfully submitted, TO: Pat Ball, Vice Chair, 195t4 Georgetown Library Boards FROM: Jean Mendez & Morton King, Nominating Committee SUBJECT: Board Officers for 1995 We nominate: Chair: Pat Ball Vice Chair: Amy Anderson Secretary: Nelda Burson Treasurer: Tresa Anderson CC: All Nominees Tomi Spence, 1994 Chair Nelda Burson, 1994 Secretary Mary Pat McLaughlin, Director V r qq t, Bland w w" Don QIW�_ in memuLy Bows and Arrows of the Native AmerK�-.'' S ��. I..-LS iw. 'v'�..P,L d. �w Fw RuthCosner ( £ �.' Ln + em w ? of Morgan {,fie. ... .! 4?r Ape 3:„' Iw MIII&Qns of cats in mama!, of john Z. Crews Anciran ,.r Y' ? .3.' ,S . . ,10.77, i d l i G,� ,� a fr 3y' in mamury Lou Alice 't e, Drawings: A Young Arniat'3 t i Hands A i. , National Galleiy of ry Activity Art Authors h d.,s and d Artists k..3t f ..n w. , .., Adults,F 101jr aNuunt donated because oi,va,ying diLcoun., CrrY OF GEORGE MWN Founded in 1848 P U B L I C am Public Library_ What We Do: The Georgetown Public Library houses a collection of over 50,000 items to meet the informational and recreational reading needs of Library users. The collection includes popular fiction and non- fiction, classics, large -print, reference, books -on -cassette, literacy; Spanish -language, newspapers; magazines, and youth and childrens' materials. During the school year, story hours are provided for preschool children. Summer reading programs are held for toddlers through elementary age children. Staff members are available to help users locate and select materials, answer reference questions, and renew boobs by telephone. Library users can check out materials from the Round Rock Public Library, or select from a catalog listing of materiels which can be ordered from ether Texas libraries for a small cost. The Friends of the Library, San Gabriel Writer's League, and an adult Reading aloud group are a few of the groups which hold activities at the Library. Residents of the City can obtain a Library card at no charge by presenting proof of current address. Persons living outside the City limits can obtain a card for an annual fee. Haw to Reach Us: The Library is located at 808 Martin Luther King. Library hours are Monday through Thursday from 10:00 a.m. to 8:00 p.m., Friday from 10:00 a.m. to 6.00 p.m., and Saturday from 10:00 a.m. to 3:00 p.m. For more information, call 512/930- 551 or TDD 512/930- 5 7. What We Accomplished In 19 3194. • Increased circulation of materials by 15%. Inventoried all library materials to locate incorrectly cataloged or mis-shelved materials and identify any missing items: • Expanded Library Volunteer Program to increase recruitment, training and hours volunteered by 50%. Improved customer service by adding two part time staff members. • Added public use computers with donated funds: • Increased large print collection with donated funds and young adult materials with City funds. Established the Sheriff Jim Boutwell Memorial Teana Collection with donated funds. ANNUAL OPERATING PLAN ELEMENT 199419 What We Plan to Accomplish in 1994195 (Significant Means): • Increase book collection in response to changing citizen needs and add educational video collection. • Add Kid's Catalog, specialized graphical computer catalog terminal for children, using gift funds for cost of hardware. 0 Conduct review of collection to remove outdated and under utilized materials. 1994195 Adopted Budget and 1995196 Projected Budget: 93/94 92/93 93/94 Projected Actual Budget Actual 515 5/7 517 162,283 189,683 189,517 100,443 102,935 102,777 23,925 27,300 27,300 286,651 319,9181 319,594 Employees: full time / part time Percent change of 94/95 Adopted from 93/94 Projected Actual ** Percent change of 95/96 Projected Base from 94/95 Adopted 400 300 0 :3 200 100 0 517 ,278 (47%) ,389 '250 (3 2.8 %) ,917- (12.0%) CM92/93 Actual MM93/94 Projected Actual MM94/95 Adopted M395/96 Projected Base I 95/96 Projected Base (% Change **) 517 188,278 (o,o%) 133,389 (o.o%) 36,250 (o.o%) 357.917 (0.0%) Source of Revenues: The Library is funded from General Fund revenues, gifts, and donations. Other Comments: The Library receives materials and services funded through the Central Texas Library System, one of ten cooperative library systems in Texas that distributes state funds to public libraries. The amount of materials received is based in part on the population of the City of Georgetown and on the amount of local funds spent on the Library. P U B L I C L I B R A R Y ANNUAL OPERATING PLAN ELEMENT 1994195 133 L A R Y R E S T R I C T E D D 0 N A T I 0 N S Library — Restricted Donations What We Do: The fund receives and holds grants and donations received from library patrons, the Library Board, and from other sources. Funds are used to purchase materials specified by the donor. In 1994/95, the Library Board and Friends of the Library will jointly seek funds to purchase the Kid's Catalog, a graphical computer catalog terminal for children. Fund Summary: REV ENLES Donations Interest & Other Total Revenues Excess (Deficiency) of Revenues over Expenditures Fund Balance at 93/94 94/95 95196 92193 93/94 Projected :Adopted Projected Base Actual Budget Actual (% Change (% Change 5,074 12,500 12,500 19.70 (574%) 5,000 (-74.6%) 235 500 150 150 am 150 (0.0%) 5,309 13,000 12,650 (56.9%) 5,150 (-74.1%) 5,454 16,500 15,150 14,700 . (-10%) 5,000 (-66.0%) (145) (3,500) (2,500) 5,150 (-�30W.0%) 150 (-97.1%) 134 ANNUAL OPERATING PLAN ELEMENT 1994195 =NDS AND MEAN SUBMITTED *= NOT FUNDED Bold Print = FUNDED Education PUBLIC LIBRARY 1994/95 End: Diverse and comprehensive educational opportunities are available through public and private cooperative efforts. ** Means: (94-99) Provide high quality information services through the addition of Reference Services staff and electronic index and database products and bibliographic software (Public Library and Library Gift Fund) (94-99) Increase book collection in response to changing citizen needs and add educational video collection (Public Library) ** (94-99) Encourage children to read by contracting for additional children's programming (Public Library) (94-99) Provide educational opportunities to citizens and City staff through support of the Literacy program, participation in the Interlibrary Loan program, speaking to various organizations, providing educational programming and meeting space for organizations with educational aims, and fostering the Friends of the Library (Public Library) ** (94-99) Add 150 hours of temporary workers to provide adequate staffing (Public Library) ** (94-95) Print a brochure describing Library services (Public Library) (94-99) Assist the Literacy Program by providing space for tutor training and tutoring sessions; materials and services for students and encourage City employees to participate (Public Library) (94-99) Support cooperative efforts with Southwestern University by having students conduct story hours in the Children's Department and working with Homework Assistance Program (Public Library) future need** (95-99) Provide services to special needs populations, and to residents unable to visit the Library building (Public Library) 32-cilities & Services 1994-95 Ends and Means Statements gage 1 End: The City enjoys a high quality of life with excellent facilities and services which meet the specific needs of the community. Means: (94-97) Add shelving to hold the increased number of books in the collection (Public Library) (94-95) Add Kid's Catalog, specialized graphical computer catalog terminal for children, seek gift funds for cost of hardware. (Public Library and Library Gift Funds) (94-95) Renew subscription to Bibliofile database of computer records for new books (Public Library) (95-97) Add sign system in shelving area to assist users in locating materials (Public Library) (94-95) Contract to update author and subject authority files of Library holdings to match newest forms authorized by Library of Congress (Public Library) (94-95) Replace and upgrade phone system and add fax machine to provide better customer service (Public Library) (94-95) Add book carts to move increased number of items circulated (Public Library) (94-95) Add display cabinet and display truck to increase visibility of Library materials and display related materials (Public Library) Future need ** (95-96) Upgrade Library computer due to limited capacity and increased number of records (Public Library) Recreation & Cultural Affairs End: All citizens actively participate in community -wide social, cultural, and recreational activities. Means: (94-99) Provide exhibit space for art by members of the Williamson County Art Guild (Public Library) 1994-95 Ends and Means Statements Page 2 BUDGET PROJECTS PLANNING 1995/96 BOARD PRIORITIES FOR 1995/96 Which areas in the LONG RANGE PLAN would you like to see implemented next? r Do you wish to suggest specific ways in which to implement these areas and what does that mean for the "95 budget? Are there any specific things you would like to see included in the budget (staff, shelves, furniture, more fire extinguishers, increased lighting in the meeting room or parking lot, shelf - checkout, etc.)? Are there any specific things you would like to see the (501)(c)(3) fund next year? NAME THE THREE MOST IMPORTANT PROJECTS OR THINGS YOU WOULD LIKE TO SEE IN NEXT YEAR'S BUDGET! MONTHLY REPORT LIBRARY SERVICES DIRECTOR GEORGETOWN PUBLIC LIBRARY JANUARY 1995 G— etown ADMINISTRATION LaToya Parker has been hired as a Library Page. Bob Hart brought city news and listened to staff concerns at a Breakfast with Bob session for the Library staff. The City Council approved donation of 750 unneeded gift books to the Salado Public Library. Four staff members visited to Waco and Temple libraries to learn how other libraries work. Mary Pat McLaughlin and Lee Sparks visited the Taylor Library to observe their new Internet connection. Mary Pat McLaughlin spoke to the Georgetown chapter ofAAUW. The Parent/Child Story -time groups prepared a banner to thank the students from Dell Pickett for their donation to the Friends for library equipment. Other programs included arts and crafts sessions related to the storytime books. VOLUNTEERS Several students from Dell Pickett selected the Library as a volunteer project. They will help keep the library straight using the Adopt -a -Shelf theme. COLLECTIONS New collections of materials are on display in the library. The first of the art books donated by Clara and Don Scarbrough in memory of Carl Bergquist are featured_ The Boutwell Texana Collection will remain on display through March 2. The Library will hold a special program and dedication of the collection on March 2. Georgetown Public Library 1 BUILDING A representative of the roofing material manufacturer has repaired the leaks in the roof. The public computer terminal located in the affected area has,been reconnected. The Friends of the Library have begun work on their spring projects, including a book sale in March. Georgeto%m Public Library 2 CIRCULATION STATISTICS Dec 94 Jan 95 Year to Date PATRON VISITS Current Year 7834 9424 37438 1993-1994 6621 8208 29396 1992-1993 4094 5313 19965 1991-1992 3585 5615 18927 CIRCULATION Current Year 12038 15024 57133 1993-1994 11253 14074 53139 1992-1993 10399 11824 46222 1991-1992 9929 12940 45716 Al NMI ►T Attendance 658 234 1668 Programs 3 1 7 Story Hour 10 10 47 Tours 0 3 3 Movies 3 0 3 ILL ordered 27 42 161 ILL filled 36 38 152 Literacy sessions 9 8 49 VOLUNTEER HOURS Adult 14.5 62.75 206.25 Teen 14 42.00 123 Community Service 42.5 32.00 107.5 Total Volunteer Hours 71 136.75 436.75 City residents 78 92 354 Non-residents 13 64 157 Reciprocal 1 0 7 Total new 91 156 517 Renewals 38 59 188 CASH RECEIPTS Fines, Room Rentals $872.63 $1,403.70 $4,253.11 Non -Resident fees $860.00 $1,665.00 $5,275.00 Donations $270.90 $353.49 $5,966.75 .MW Purchased 207 207 809 Donated 52 79 312 Total added 259 286 1231 Books on Cassette Purchased 0 4 9 Donated 2 4 12 Total added 2 8 42 Georgetown Area Library Board 501 (c) (3) January 9, 1995 Library Board Room Present: Tomi Spence, Jeff Kilgore, Nelda Burson, Morton King, Martin' Beeman, Jean Marie Mendez, Mary Pat McLaughlin, Pat Ball Absent: Amy Anderson (cedar fever) Tresa Anderson (called) The meeting was called to order by Tomi Spence, Chair. Pat Ball made the motion to accept the minutes as presented and Morton King seconded. Morton King and Jean Marie Mendez volunteered to serve as a nominating committee for the new year's officers. Mary Pat told the board that we would be receiving an invitation to the annual thank -you dinner in mid February. Out -going board members, Jean Marie Mendez, Tomi Spence, and Morton king all expressed their appreciation and enjoyment while serving as board members. Martin Beeman moved to adjourn the meeting and Jeff Kilgore seconded. Respectfully submitted,