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Home My WebLink AboutMinutes_LAB_10.10.1994neorgetown Public Library, Advisory Board October 10, 1994 Present: Tomi Spence, Pat Ball, Nelda Burson, Amy Anderson, Jeff Kilgore, Tresa Anderson, Mary Pat McLaughlin, Morton King Absent: Martin Beeman, Jean-Marie Mendez (out of town) The meeting was called to order by Chair, Tomi Spence. The following corrections were made to the minutes..: The word I'M,, was a ed as the reason for T�pence's absence, Director of Community Services, Hartley Sappington did not want to charge a fee for use of the meeting room. This was incbkded as a statement from City Manager Bob Hart. The word "again" was struck from the last paragraph, page 1, as Mary Pat had not yet talked to Mr. Hart. Correction was made of the spelling of the word "tutor." Morton King moved to accept the corrected minutes and Pat Ball seconded. Tomi Spence reported that the Long Range Planning Committee would like for the Board to visit some same size or larger libraries around the State. It was suggested that we might visit libraries at: Carrolton Friendswood League City Kerrville It was decided that Board Kerrville on October 21st might be able to secure a members who were able to go would visit or 28th if possible. Mary Pat thought she city car for this trip. Morton King suggested that the Board keep in mind planning for an increase in the size of our present facility. Mary Pat reported that she might be able to obtain a PR person from Sun City to address the Board on their plans and needs. Amy Anderson reported on the CTLS meeting in Salado attended by Amy and Mary Pat. The speaker gave them many good tips on how to hold and persaude audiences through humor. His speech was Presentations with a Punch. They also received a list of joke and funny story books and a National Geographic Atlas for the library. Tomi distributed the evaluation form summary of the Library Director and thankuPelda Burson for compiling it. Mary Pat appreciated the comments on the summary and said she would try to learn from it. Mr. Sappington considered it a good evaluation, according to Tomi. Library Meeting Room and Board Room Procedures policy will remain the same with a $10 fee for the Meeting Room and no fee for the Board Room. There will be no deposits. Mary Pat reported that there will possible be an expansion of Reciprocal Agreement with other libraries including the Austin Library, where our patrons could walk into an Austin library and borrow books or materials. Pg 2 The following policies were reviewed and reapproved: Material Selection, Art, Library Card, an a ement of Policy, Mary Pat submitted a draft for the Genealogy Collection to be added to the Selection Policy. The Georgetown Library will house general materials on how to conduct research and materials related to Williamson County families. This could be cemeteryy indexes, Censes records, local histories, and discussions of life in Wm. Co. Round Rock will remain the depository for the collection of the Williamson County Genealogy Society. Jeff Kilgore moved to accept the expenditure of funds as follows: Manning Environmental gift of $100.00 for Sherrif Boutwell Col. Clara and Don Scarbrough $1,000.00 in memory of Carl Berquist (books to be chosen on art or other non-fiction areas) Tresa Anderson seconded this motion. The Library Director's Report encluded a graph of the budget showing the break down of money spent for books. the circulation statistics, a floor plan of the re -arrangement to be made allowing space for volunteers to greet patrons and answer the phone. Nancy Biggs will be recruiting volunteers. New officers of the Friends have big plans. Pat Ball moved to adjourn the meeting and Morton King seconded.' Submitted by: Nelda Burson GIFT FUND EXPENDITURES October 1994 CITY GIFT FUND Capitol Area Sweepers & Wes & Connie Poarch ($50.00) in memory of Jacque Alexander Land of Dreams $14.95 The Frog doggies and me $13.95 Are you alone on purpose $13.95 Calf rearing $27.95 Georgetown Van Friends ($50.00) in memory of Jacque Alexander The Fables of Aesop $19.95 The girl in the Golden Bower $14.95 Here there be Dragons $14.95 How Beastly $14.95 Moon was the Best $14.95 Night sounds, Morning Colors $14.99 Kelly's Kids & Jim Bob & Kelly Clayman ($100.00) in memory of Jacqueline Alexander How to be your own Veterinarian $19.95 Health problems of the horse $12.95 Cutting: Training horse and rider $29.95 Reining: Art of Performance $29.95 Team Penning $12.95 Barrel Racing $12.95 John and Susan Pridgeon ($30.00) in memory of Jackie Alexander What do Young Adults read Next? $39.95 Rosenbaum Family ($20.00) in memory of Jacque Alexander The Legend of the Poinsettia $15.95 Eeny Meeny Miney Mole $13.95 Windsong Farm & Wes & Connie Poarch ($50.00) in memory of Jacque Alexander Rescue John McGuire $14.89 The boys from St. Petri $14.99 A Knot in the grain $14.00 Sparrow Hawk Red $14.89 Twice Taken $14.95 They dreamed of Horses $16.85 Dorothy G. Dytrich ($15.00) in memory of Robert L. Kendall Grandad Bill's Song $14.95 Allison's Grandfather $ 9.50 Dorothy Fraser Hemenway ($500.00) in memory of Mabel F. Yaggy The Genealogist's Companion and Source Book $16.95 Preceptor iota Pi ($15.00) in memory of J. B. Morrow Leonard Bernstein $30.00 Edward 0. Weant, Jr ($80.00) in memory of Joshua L. Evans The First World War $35.00 Journey through Economic Times $24.95 500 Nations $50.00 Mr. & Mrs. L. A. Youngman (25.00) Monster Trucks and Hair in a can $17.95 Willy and Alvirah $19.95 * Please note that the listed price for the books may not equal the dollar amount donated because of varying discounts received from different vendors when the books are purchased. MONTHLY REPORT LIBRARY SERVICES DIRECTOR OCTOBER 1994 ADMINISTRATION Lee Sparks and Mary Pat McLaughlin attended a workshop on the Internet presented by the Texas state Library Lee Sparks and Mary Pat McLaughlin attended a class in supervising personnel sponsored by the City Pat Howe and Karen Breslin left employment with the Library. f ;_ij Tomi Spence and Nelda Burson sorted several years of Board materials to prepare materials for storage in accordance with the record retention schedule. COLLECTION Lee Sparks has completed the weeding of the Fiction section. She removed duplicates and unused books, making room for new books and locating current materials easier. The family of Peggy Baker donated approximately 100 books to the Library from Peggy's personal library of arty photography, and crafts. Reference Desk was moved to a location near the front doors. The display cabinets, newspaper St% -9c inch uuUio casssc c shcIlving vmre moved to other locations to make room. rin V GlUMMI \r V Special programs for the Parent/Child storytimes included Spinning and Weaving with volunteer Bobbie Stalvey, and a afire Prevention Week presentation by the Fire Department. FRIENDS OF THE LIBRARY The incoming officers sponsored a tea to honor the retiring officers. Georgetown Public Library 1 CIRCULATION STATISTICS Oct 94 Year to Date PATRON VISITS Current Year 11260 11260 1993-1994 5356 104437 1992-1993 5204 71895 1991-1992 5226 64212 CIRCULATION Current Year 15305 15305 1993-1994 14205 182578 1992-1993 12437 159648 1991-1992 11985 152873 CHILDREN'S PROGRAMS Attendance 370 370 Programs 1 1 Story Hour 14 14 Tours 0 0 Movies 0 0 OTHER SERVICES ILL ordered 48 48 ILL filled 39 39 Literacy sessions 19 19 VOLUNTEER HOURS Adult 64 64 Teen 34 34 Community Service 13.25 13.25 Total Volunteer Hours 111.25 111.25 REGISTRATIONS City residents 107 107 Non-residents 49 49 Reciprocal 2 2 Total new 158 158 Renewals 53 53 CASH RECEIPTS Fines, Room Rentals $928.29 $928.29 Non -Resident fees $1,700.00 $1,700.00 Donations $4,957.41 $4,957.41 COLLECTION Books Purchased 290 290 Donated 119 119 Total added 519 519 Books on Cassette Purchased 5 5 Donated 6 6 Total added 11 22 Georgetown Area Library Board 501 (c)(3) October 10, 1994 Present: Tomi Spence, Pat Ball, Nelda Burson, Amy Anderson, Jeff Kilgore, Tresa Anderson, Mary Pat McLaughlin, Morton King Absent: Martin Beeman, Jean-Marie Mendez (out of town) The meeting was called to order by Chair Tomi Spence. The minutes were corrected to show that Tomi Spence was absent at that meeting due to illness. Morton King then moved that the minutes be accepted as corrected and Jeff Kilgore seconded. As there was no business to discuss, Morton King moved to adjourn the meeting and Jeff Kilgore seconded. Sumitted by: Nelda Burson �C