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Home My WebLink AboutMinutes_LAB_09.12.1994Georgetown Public Library Advisory Board September 12,14Q.Y Present: Pat Ball, Amy Anderson, Morton King, Jean-Marie Mendez, Jeff Kilgore, Nelda Burson, Tresa Anderson, Mary Pat McLaughlin, Ethel Absent: Martin Beeman, Tomi Spence(M) In the absence of Tomi Spence, Pat Ball, Vice Chair called the meeting to order. The motion was made to accept the minutes as circulated.'_Ji�hfi�. Marie Mendez made the motion and it was seconded by Amy Anderson. Jean-Marie said that she will not be her next meeting. There were no comments from citizens. Alma Guzman, representing Practical Parenting Education Classes, made a request to use the facilities waiving :th6, fee!tdndtrtheiaonce a month policy so that the group; could use the facilities four nights in November. Jean Marie Mendez moved that the Board waive the fee and the once a month policy for this group at this time. Jeff Kilgore seconded and the motion carried. The Long Range Planning Committee meeting is set for September 26th, at 6:30. Mary Pat McLaughlin reported that the budget status remains the same but wanted the Board to note that there is an increase this year of 40% in the Book -materials budget. The Board agreed that this was good but was sorry not to have more personnel money. Nelda Burson reported that the compilation of the director evaluation is complete and will be presented to Tomi Spence so that she might go over this with Mary Pat. The Board will discuss the summary at the next Board meeting. The Board again recommends that there be a fee far use of the COA--"""h'�l meeting room. Mary Pat reported that the G ty M 4agnY did not want to charge a fee. Ethel explained some of the procedures as /a rfky they now are and how they affect the staff. Tudors may sign up no SC.p'nit'f/1x more than two weeks in advance to use the board room. The Board recommends that we follow the ALA recomendations on the use of such a public library room. Tresa Anderson made a motion that we change the fees to $15.00 for the meeting room and $5.00 for the Board room effective January 1st. Morton King seconded this motion and the motion carried. Mary Pat will talk atwith the City Manager, Mr. Hart. Jeff Kilgore moved that we accept the proposal as we amended it- Tu*ors would use the room free of charge but could sign up no more that two weeks in advance and that the fee for other would be $15.00 for the meeting room and $5.00 for the Board room. Jean-Marie seconded this motion and it passed. Since we are again in need of a representative to CTLS, Tomi Spence has volunteered to do this. Amy Anderson will be the alternate. Tresa Anderson moved that we accept Tomi Spence as Representative to CTLS and Amy Anderson as alternate. Jeff Kilgore seconded the motion and it was unanimously approved. Ependiture of Funds was accepted as circulated. Morton King made the motion and Tresa Anderson seconded. Mary Pat reported that patron visits will be 100,000 this year. The Friends of the Library will be meeting to elect offices. Th6a newly proposed officers seem to be very excited. Morton King moved to adjourn the meeeting and Jeff Kilgore seconded. r-------------------------z i t t i t f i (an addition to the Material Selection Policy) 1 D P-,,.. F T A � t ------ ------------------.--j MATERIALS SELECTION POLICY H GUIDELINES FOR SPECIFIC COLLECTIONS GENEALOGY COLLECTION The Genealogy Collection of the Georgetown Public Library will include general materials on how to conduct research and materials related to Williamson County families. All other types of materials are available in the Round Rock Public Library, which is the depository for the collection of the Williamson County Genealogy Society. The following people have donated money for the Sheriff Jim Boutwell Texana Collection at the Georgetown Public Library: Manning Environmental ($100) The following books have been purchased with the above monies: "The Cowgirls'' 15.95 "Frontier Defense in the Civil Way'' 1095 Aras n a merik : a studyof TexasCzechs'' 1605 "Lone „„ Legacy: : aTexas Cookbook'' 16.95 � 0 k..t „= Star Legacy: Texas Cookbook'' "Lone 16,95 5 "Marble Dust: The life of Elisabet Ney'' 1605 "Roadside History of Texas'' 25,00 "The Wines of Texas'' 1095 Clara n on Scarbrough , ,, 00 in memory of Carl Bergquist Books ":...o be chosen on a..a<`t or:.. other a::i,twt:Y'a. " ".a: wm.. `-o;f1 i^,as areas throughout the year - none one price a r" the books may y not equal a l ause of varying discounts received he books are purchased. MONTHLY REPORT LIBRARY SERVICES DIRECTOR SEPTEMBER 1994 ADMINISTRATION Mary Pat McLaughlin and Amy Anderson attended the first CTLS meeting of the year in Salado. Nancy Biggs, Volunteer Coordinator and Mary Pat McLaughlin visited the Newcomers meeting to discuss volunteer opportunities at the Library. Mary Pat McLaughlin attended workshops on New Computer Technology for Libraries and the Internet. The event was part of staff development for The Austin Public Library and cosponsored by CTLS. All staff members attended Drug Awareness education through workshops sponsored by the City. Two new staff computers has arrived. Staff will need time to adjust to the new software. Tomi Spence and Amy Anderson were appointed by the City Council as CTLS Lay Representatives. The Long Range Planning committee of the Board met. Carmen Sanchez completed a two month project of organizing the Board minutes which had been stored in loose folders. COLLECTION Bibliography of the Sheriff Jim Boutwell Texana Collection has been completed and is being prepared for printing. 1 The Staff is completing plans to move the Reference Desk to a location near the front doors. The display cabinets, newspaper storage and audio cassette shelving will be moved to other locations to make room. ` Georgetown Public Library 1 VOLUNTEERS Nancy Biggs will be recruiting volunteers to greet patrons and answer the phone These volunteers will be using one section of the Reference desk in its new locating near the front doors. PROGRAMMING Lee Sparks prepared and presented a program on children's books to High School English classes. Story -time programs included Christopher Maier, a special Grandparents Day story and programs presented by the parents. FRIENDS OF THE LIBRARY The Friends of the Library elected new officers. Representative of the Literacy Council of Williamson County attended The Society for the Preservation of the Gentle Art of Reading Aloud in September. `A Georgetown Public Library E GEORGETOWN PUBLIC LIBRARY CIRCULATION STATISTICS Aug 94 Sep 94 Year to Date PATRON VISITS Current Mo 9231 9045 104437 1.992-1.993 5797 5452 71895 1991--1992 4542 4727 64212 1990-1991 5089 4978 67562 CIRCULATION Current Month 17351 14832 182578 1992-1993 15212 13284 159648 1991-1992 12435 1,1738 152873 1990-1991 12205 11539 143124 CHILDREN'S PROGRAMS Attendance 0 204 5050 Programs 0 2 32 Story Hour 0 10 89 Tours 0 12 24 Movies 0 0 29 OTHER SERVICES ILL ordered 52 53 463 ILL filled 34 44 417 Literacy sessions 23 7 220 VOLUNTEER HOURS Adult 27.5 29�75 748.25 Teen 18�5 36 325�5 Community Service 38.5 22�25 63025 Total Volunteer Hou 84,5 88 1.72-2- REGISTRATIONS City residents 107 99 1286 Non --residents 35 48 553 Reciprocal 3 5 29 Total new 145 152 1,864 Renewals 36 48 529 CASH RECEIPTS Fines, Room Rentals $911,74 $1,103�29 $10,897.66 Non --Resident fees $1,025.00 $1,445.00 $14,940.00 Donations $1,294.39 $757.25 $6,500.42 COLLECTION Books Purchased 122 260 2770 Donated 190 129 1304 Total added 312 389 4073 Books on Cassette Purchased 2 13 156 Donated 5 0 28 Total added 7 13 184 BOOK BUDGET 19941 $1,326 (3.2%) Director $3,000 (7.3%) Audio & Video $1,000 (2.4%) Spanish $2,000 (4.9%) Large pr. $8,000 (19.6%) Ad fic $9,200 (22.5%) Ad. nonfic x� $10,200 (25.0%) Childrens $1,500 (3.7%) Youth $500 (1.2%) Rec Center $4,100 (10.0%) Reference By source FDOCCTLS ,250 (88.8%) $4,576 (11 Georgetown Area Library Board 501 (c) (3) I September 12, 1994 Pat Ball, Vice Chair, called the meeting to order following the regular Board Meeting. Present: Pat Ball, Amy Anderson, Morton King, Jean-Marie Mendez, Jeff Kilgore, Nelda Burson, Tresa Anderson, Mary Pat McLaughlin, Ethel Absent: Martin Beeman, Tomi Spence LI11) Tresa Anderson moved to accept the minutes as circulated and Jean-Marie Mendez seconded. Morton King moved that the Board spend $300.00 for books requested by Practical Parenting Education Classes. Jeff Kilgore seconded and the motion passed. Morton King moved that the meeting be adjourned and Jean-Marie Mendez seconded. The meeting was adjourned. U1 t CITY OF GEORGETOWN LIBRARY BOARD 1994 3 rd QUARTER FINANCIAL REPORT ••iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii• EDWARD D. JONES - Acct. #797-01641-1-2 7-1 -94 Balance $27,399.85 3rd Quarter Interest 241.72 9-30-94 Total Balance $27,641.67 iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii••iiiiiii•i•iiii•iiiiiiiiiiii NCNB - Nations Bank - CD #40141 7-1 -94 Balance $8,251.21 3rd Quarter Interest 61.10 9-30-94 Balance $8,312.31 ii...iiii....ii......iiii......ii.......i......i....ii...................... NCNB - Nations Bank - CD #6190014146 7-1 -94 Balance $26,000.00 3rd Quarter Interest 174.39 Transfer of Interest to NCNB Acct. # 6191004001 <174.39} 9-30-94 Balance $26,000.00 City of Georgetown Library Board 3rd Quarter, 1994 Financial Report ••i!!•i!!i!liiii•liiii!!iili!!!!!!!•iiiii•i!i!!!iilii••!•iiiiiiiiiiiiiii!!ii NCNB - Nations Bank - Money Market Acct. #62006191004001 7-1-93 Balance $1,336.74 Deposits Interest on Account 8.04 Transfer 2nd Quarter Interest from Nations Bank #6190014146 174.39 Total 183.43 Disbursements Bank Service Charge 40.00 City of Georgetown -Book Purchase 2,727.42 Total 2,767.42 9-30-94 Balance <$1,248.25> i!l/iiiiiliiliii!!!!iiliii!!!!•!•iiiii!!!..!!!!i!!!!!!i!!!!!iliiili!liiiiii! Total Funds Available as of September 30, 1994 Edwards D. Jones (Money Market Account) $27,641.67 NCNB Acct #40141 (CD) 8,312.31 NCNB Acct #6190014146 (CD) 26,000.00 NCNB Acct, #62006191004001 (Money Market) <1,248.25> TOTAL FUNDS AVAILABLE $60,705.73 !!!!!!i!!!!liiiliiiii!!!i!i•iiiii!!!!liii•i!!•i!!iilii!!!!!!i!i!!!!!!!!ii!!• * Includes $5,000 GTE Grant $2,500 Computer Fund