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HomeMy WebLinkAboutMinutes_LAB_05.09.1994GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD May 9, 1994 6:30 p.m. Library Board Room Present: Jeff Kilgore, Morton King, Jean Marie Mendez, Pat Ball, Tomi Spence, Mary Pat McLaughlin Absent: Amy Anderson, Martin Beeman, Nelda Burson, Tresa Anderson (PTA meeting) The meeting was called to order at 6:30 p.m. 1. Morton King moved to approve the minutes as circulated, seconded by Pat Ball and passed unanimously. The Board briefly moved into the public area of the Library for a demonstration of the InfoTrac system, which is on trial in the Library through May. 2. Mary Pat will purchase (with Library funds) sandwich and fruit trays for the joint Board/Council meeting on May 16. An agenda will be prepared for the meeting which will include a report on the Library's growth, budget requests for Reference and Information services, materials, and shelving, as well as comments from Council members. This infoAtion will be sent to Board members before the May 16 meeting. 3. Tomi Spence reported on the Long Range Planning Committee meeting of April 18, which was attended to Nelda Burson, Martin Beeman, Tomi Spence, Mary Pat McLaughlin and Ethel Barnes. The next meeting date of the LRP Committee will be arranged at the June Board meeting. 4. Jean Mendez moved to approve the gift fund expenditures as listed, seconded by Morton King and passed unanimously. Pat Ball moved to adjourn at 7:35 p.m. Jeff Kilgore seconded the motion, which passed unanimously. Respectfully submitted, Tomi Spence GIFT FUND EXPENDITURES May 1994 CITY GIFT FUND C. G. Chappelear towards the INFO TRACT computer program ($10) Mrs. Bette Wainwright in memory of Joshua Lloyd Evans, Jr.($20) "Certain Trumpets" $23.00 Science Museum of Minnesota in memory of Joshua L. Evans, Jr. ($40) "Reporting the war" $39.95 The Exhibits Dept. of the Science Museum in memory of Joshua Lloyd Evans, Jr. ($50) "The Photographic Experience" $75.00 Grace W. Gray in memory of Joshua L. Evans, Jr. ($50) "The oxford Companion to 20th Century Poetry in England" $35.00 "Madness of Kings" $35.00 Concise Dictionary of British Literary Biography, 8 vols. $395.00 MONTHLY REPORT LIBRARY SERVICES DIRECTOR MAY 1994 BOARD ACTIVITIES The Council/Board Workshop was held May 16. BUILDING The landscaping company contracted by the City has begun maintaining the Library grounds. 00040 Lee Sparks completed and distributed the new Circulation Procedures manuals. Five staff members attended Windows computer training class to prepare for the new staff and public use computers planned for the Library. All staff participated in citywide staff survey. VOLUNTEERS John Faulkner, a new volunteer, is recording and discarding books the staff has pulled for the weeding project. PROGRAMMING An interesting collection of evening purses loaned by Margaret Green was on display through June 6. Performing Arts Studio students presented a program to the story - time children. The theme was "Assignment Earth". Linda Handley and Patti Hewlett each presented programs for storytime. FRIENDS OF THE LIBRARY Friends of the Library met to discuss fundraising options and goals. Georgetown Public Library I OEU8QETOR8 PUBLIC LIBRARY 1994/5 PROPOSED BUDGET 6-9-94 AccouItem Group Item description Cost Number O 2ecoVuuel 1994/95 1993/4 Personnel Current staff I89517.00 l 189517.00 10 New Personnel Reference Librarian 22610.00 l 22610.00 95/96 lQ New Personnel Reference Clerk 13853.00 l I3858.00 *New 19 Additional hours Additional Temp hours 6.66 150 999.00 TOTAL NEW � 226979.00 189517.00 20 Book Rebinding Book rebinding 6.55 150 982.50 20 Supplies Calendars, Ayyt. Book 75,00 l 75.00 20 Supplies Copier paper 17.50 3 52.50 20 Supplies General office (pens, olipu,et 1500.00 l 1500.00 20 Supplies Iuk'nt Printer Paper 80.00 l 80.00 20 Supplies, Printing 500.00 l 500.00 20 GuyD}ioa/ Cb Ara & Craft oVpg}ieu 100.00 l 100.00 20 Supplies, Cb 8k marks, balloons, etc 100.00 l 100.00 20 Supplies, Cb Bulletin Board 150.00 l 150.00 20 8xpplieo, Ch Name togs, Class }abloo 150.00 l 150.00 20 Supplies, Ch. Boobmarba(&.& Ch.) 5.85 4 23,40 20 Supplies., Ch. Color Copier Papmc(100) 3.89 5 19.45 30 Supplies, Ch. Posters, Ch & Circ 100.00 l 100.00 20 Supplies, Ciro Bulletin Board (foyer) I50.00 l 150.00 20 Supplies, Ciro Cash register ribbon 10.95 3 32.85 20 Supplies, Circ Cash register tape 46,00 l 46.00 20 Supplies, Ciro Color Copier Pager(lOV) 3.89 5 19.45 20 Supplies, Circ Date Due Labels 60.00 8 480,00 20 Supplies, Circ overdue Mailors(2000) 150,00 3 450.00 20 Supplies, Circ Patron card, plastic (3080) 0.25 6000 1500,00 20 Supplies, Circ Pressure Sensitive Labe}u/1000 5.50 O 33,00 20 Supplies, Ciro Registration Cards,&.,Ob.,6 Sy 150.00 l 150.00 20 Supplies, Circ Toner(Panasonic) 5.00 8 40.00 20 Supplies, Proc Audio cases 3.00 200 600.00 20 Supplies, 9rou Bar Code Protector 3.99 80 319,20 20 Supplies, Proo Book baccod8a /5000 27.00 6 162.00 20 Supplies, Proc Book Covers(Plastic) 27.75 8 222,00 20 Supplies, Proc ` Boob Tape 6.25 25 156,25 28 Supplies, Proc Periodical Covers 8.50 15 127.50 20 8oBB}ieo/ Tech Catalog Ca%da(1000) 22.50 4 90.00 20 Supplies, Tech Computer paper, grnonbay I7.50 5 87.50 20 Supplies, Tech Computer yaDoc' white 15.00 4 60.00 20 Supplies, Tech Dyuio tapes 25.00 15 375.00 20 Supplies, Tech BiDb Density Diskettes 6.50 4 26.00 20 Supplies, Tech Ink jet toner cartridge 11.95 ? 83.65 20 Supplies, Tech Mailing Labels(ILL) 10.48 4 41,92 20 Supplies, Tech Printer ribbon, Dyuix 12.00 l 12,00 20 Supplies, Tech Toner cartridge 109.95 2 219,90 2; Supplies, Tech Toner refills 39.00 4 156.80 xNop 20 Supplies, Vol Volunteer aoyy}ina 150.00 l 150.00 *New 20 Supplies, Ref New employee supplies 50.00 l 50.00 *New 20 Supplies, Ref Public use computer oupB{iou 150.00 l 150^00 SUBTOTAL GUPPIES ONLY = 8840.57 SUPPLY TOTAL WITH REBINDING 9823.07 9800.00 Increase 21 Food Food 350.00 1 330.00 Reference Services 22610.00 13853.00 GEORGETOWN PUBLIC LIBRARY 1994/5 PROPOSED BUDGET 6-9-94 25 Janitorial 28 Periodicals In I.S. Maintenance, Equip Budget 40 Equipment if If 40 Equipment to " 40 Equipment " 40 Equipment " 40 Maintenance, Equip " 40 Repairs 40 Maintenance, Equip 40 Repairs 40 Repairs 40 Repairs In Building Service In I.S. Budget II it II IT I/ If *New pric LIght bulbs,etc. 250.00 1 50.00 50.00 JANITORIAL TOTAL 50.00 Periodical subscriptions,curre 3200.00 1 3300.00 PERIODICAL TOTAL 3300.00 2975.00 Termianals, Dynix 135.00 4 540.00 PCs 125.00 3 375.00 Repair furniture 100.00 0 0.00 New circ terminal 450.00 2 900.00 New barcode reader 650.00 2 1300.00 U.P.S. 550.00 1 550.00 Typewriter 135.00 1 135.00 Repair furniture 100.00 5 500.00 Movie projector 150.00 1 150.00 Phone 75.00 2 150.00 REPAIR TOTAL Building 47 New Baby changing stations ? 1 47 New Lights in meeting room ? 1 47 New Light courtyard ? 1 47 New Outside bulletin board ? 1 47 New Paint If 1 47 New Acoustic/bulletin walls, foyer 1500.00 1 47 New Window coverings ? 1 47 New Childrens fountain ? 1 47 New Hot water in kitchen 800.00 1 New Glas wall &door, children's room 47 Maintenance, Equip Halon System inspection 130.00 1 Maintenance, Equip Fire system inspection 300.00 1 47 Maintenance, Equip Fire extinguishers 20.00 1 47 Maintenance Exterminator 300.00 1 47 Repairs Plumbing 500.00 1 47 Repairs Rater sprinkler system,inspct 300.00 1 47 Repairs Broken windows 205.00 3 47 Repairs Fire doors 100.00 1 47 Repairs BUILDING REPAIRS, partial costs 50 Mait. contract Tech Sery Computer 50 Mait. contract Cataloging computer 50 Mait. Contract Dynix Soft/Hardware 50 Software Dynix Telxon 50 Software Procite Bibliographic software 50 Software Dynix Kid's Catalog Software 50 Database Bibloifile renewal 50 Database Bibliofile contributed 50 Cataloging contract Catalog 7500 books 50 Cataloging contract Process 2500 books 50 Cataloging contract Check author and subject files 270.00 0 270.00 0 16000.00 1 0.00 1 425.00 1 1350 1.00 1850,00 3 240.00 1 5.00 0 1.00 0 0.04 55000 4600.00 2800.00 0.00 0.00 0.00 0.00 0.00 1500.00 0.00 0.00 800.00 130.00 300.00 20.00 300.00 500.00 300.00 615.00 100.00 4565.00 45445.00 0.00 0.00 16000.00 0.00 425.00 1350.00 5550.00 240.fl0 0.00 0.00 2200.00 CONTRACT TOTAL 25765.00 15100.00 GEORGETOWN PUBLIC LIBRARY 1994/5 PROPOSED BUDGET 6-9-94 53 Spec sery & Legal Legal 300.00 1 300.00 LEGAL TOTAL 300.00 300.00 55 Gas, Lights, Tele Gas, Lights, Tele (39066 93/4) 38400.00 1 38400.00 55 Computer modem line Monthly 168.00 1 168.00 GAS, LIGHTS, TELE 38568.00 24000.00 Dues 56 Dues SCODI 20.00 1 20.00 56 Dues CODI 50.00 1 50.00 56 Dues ALA 110.00 3 330.00 56 Dues TLA 55.00 1 55.00 56 Dues T11LDA 20.00 1 20.00 DUES TOTAL 475.00 425.00 60 Refunds Refunds 200.00 1 200.00 200.00 REFUNDS TOTAL 200.00 61 Ads, Notices Ads 250.00 1 250.00 61 Ads, Notices Ads,New staff 250.00 1 250.00 ADS TOTAL 500.00 350.00 61 Publications Brochure 600.00 1 600.00 PUBLICATIONS TOTAL 600.00 0.00 63 Workshops CTLS (6) 50.00 3 150.00 63 Workshops Seminars 100.00 4 400.00 Milage 500.00 1 500.00 63 Workshops Dynix, New release 325.00 2 650.00 63 Workshops Dynix, System admin2 in1995 0.00 1 0.00 63 Conferences TLA (for 1+4) 600.00 1 600.00 63 Workshops Workshops 50.00 4 200.00 63 CONFERENCE TOTAL 2500.00 2500.00 65 65 65 65 Programs Childrens 1000.00 1 1000.00 65 Contracted programs 1000.00 1 1000.00 PROGRAMS TOTAL 2000.00 1000.00 In 66 Recruitment Pre Employ Physical 85.00 0 0.00 Personel 66 Recruitment New staff 85.00 0 0.00 66 Recruitment Green Thumb physical 50.00, 2 100.00 66 Recruitment Green Thumb Workmans comp 100.00 1 100.00 RECRUITMENT TOTAL 200.00 210.00 90 Collection Books, basic budget 26000.00 1 26000.00 90 Collection Books, general increase 10250.00 1 10250.00 TOTAL COLLECTION; 36250.00 26000.00 GEORGETOWN PUBLIC LIBRARY 1994/5 PROPOSED BUDGET 6-9-94 92 Equipment Display cabinet, Children's Ro 800.00 0 0.00 92 Equipment Telephone system 2500.00 1 2828.00 92 Furniture Book carts, circ 275.00 3 825.00 92 Furniture Book carts, tech sery 275.00 2 550.00 92 Furniture Office chair 125.00 1 125.00 92 Furniture Display truck(parenting) 800.00 1 800.00 92 Furniture Sign system 1200.00 1 1200.00 92 Furniture Fax 600.00 1 600.00 92 Furniture Shelving, childrens 2500.00 1 2500.00 92 Equipment Label typewriter 200.00 1 200.00 EQUIP TOTAL DEPARTMENT TOTAL 9628.00 1300.00 GIFT FUNDS 28 Books Gift books 5000 1 5000.00 90 CD-ROM Databases Periodical Index 3600.00 1 3600.00 3600.00 1 3600.00 90 CD-ROM Databases Grolier Electronic Encyclopedi 400.00 1 400.00 400.00 1 400.00 90 CD-ROM Databases NewsBank 3000.00 1 3200.00 3000.00 1 3200.00 Seek fund 90 CD-ROM Databases Business database 2000.00 1 2000.00 2000.00 1 2000.00 Auto Repair 2628.00 0 TOTAL 9200.00 PUBLIC LIBRARY End: Diverse and comprehensive educational opportunities are available through public and private cooperative efforts. new Means: (94-98) Provide high quality information services through the addition of Reference Services staff and electronic index and database products and bibliographic software (Public Library) (94-98) Increase book budget to upgrade collection in response to changing citizen needs and add educational video collection (Public Library) new (94-98) Add 150 hours of temporary workers to provide adequate staffing (Public Library) (95-98) Provide services to special needs populations, and to residents unable to visit the Library building (Public Library) new (94-98) Encourage children to read by contracting for additional childrenls programming (Public Library) (94-98) Provide educational opportunities to citizens and City staff through support of the Literacy program, participation in the Interlibrary Loan program, speaking to various organizations, providing educational programming and meeting space for organizations with educational aims, and fostering the Friends of the Library (Public Library) (94-95) Print a brochure describing Library services (Public Library) (94-98) Assist the Literacy Program by providing space for tutor training and tutoring sessions; materials and services for students and encourage City employees to participate (Public Library) (94-98) Support cooperative efforts with Southwestern University by having students conduct story hours in the Children's Department and working with Homework Assistance Program (Public Library) Facilities & Services End: The City enjoys a high quality of life with excellent facilities and services which meet the specific needs of the community. new Means: (94-97) Add shelving to hold the increased number of books in the collection (Public Library) new (94-95) Add Kid's Catalog, specialized graphical computer catalog terminal for children, seek grant funds for cost of hardware. (Public Library) new (95-97) Add sign system in shelving area to assist users in locating materials (Public Library) —993-94 Ends and Means Statements Page 1 new (94-95) Renew subscription to Bibliofile database of computer records for new books (Public Library) new (94-95) Contract to update author and subject authority files of Library holdings to match newest forms authorized by Library of Congress (Public Library) new again (94-95) Add fax machine to connect to other libraries for reference information, and to City offices and vendors (Public Library) (95-96) Upgrade Library computer due to limited capacity and increased number of records (Public Library) new again (94-95) Replace and upgrade phone system to provide better customer service (Public Library) new again (94-95) Add display cabinet and display truck to increase visibility of Library materials and display related materials (Public Library) additional (94-95) Add book carts to move increased number of items circulated (Public Library) (93-94) Support the development of the Facilities & Services Functional Plan (Public Library) Recreation & Cultural Affairs End: All citizens actively participate in community -wide social, cultural, and recreational activities. Means: (93-98) Provide exhibit space for art by members of the Williamson County Art Guild ( Public Library) GIFT FUND (94-95) Seek grant funds to support cost of transferring Williamson County Genealogical Collection from Round Rock Public Library to Georgetown Public Library. new (94-95) Add Kid's Catalog, specialized graphical computer catalog terminal for children, seek grant funds for cost of hardware. (Public Library) new Means: (94-98) Support high quality information services through the addition of electronic index and database products (Public Library) (94-98) Purchase books, materials and computer equipment funded by gifts and grants. c:\data\budget.93\end-mean.176 June 11, 1994 993-94 Ends and Means Statements Pacre 2 GEORGETOWN PUBLIC LIBRARY CIRCULATION STATISTICS PATRON VISITS Current Month 1992-1993 1991-1992 1990-1991 CIRCULATION Current Month 1992-1993 1991-1992 1990-1991 CHILDREN'S PROGRAMS Attendance Programs Story Hour Tours Movies OTHER SERVICES ILL ordered ILL filled Literacy sessions VOLUNTEER HOURS Adult Teen Community Service Total Volunteer Hou REGISTRATIONS City residents Non-residents Reciprocal Total new Renewals CASH RECEIPTS Fines, Room Rentals Non -Resident fees Donations COLLECTION Books Purchased Donated Total added Books on Cassette Purchased Donated Total added Apr 94 May 94 9603 7400 6822 5398 5645 5760 5918 5594 14903 14220 12850 11486 12309 12381 11824 11990 336 342 2 1 7 6 0 0 2 2 40 48 42 41 21 31 38.75 46.25 28.25 19.25 47.5 97.75 114.5 163.25 111 110 43 27 4 5 158 142 37 61 $919.23 $945.75 $960.00 $1,240.00 $2,137.88 $269.51 222 298 9 319 231 617 20 31 0 2 20 33 Year to Date 65861 44480 42239 43247 113236 97228 97389 88296 2616 15 73 6 13 275 264 156 601.25 147 459.5 1225.75 819 349 16 1180 311 $6,974.95 $9,185.00 $3,211.94 1934 752 2685 131 10 141 GEORGETOWN AREA LIBRARY BOARD 501(c)(3) May 9, 1994 following Advisory Board meeting Library Meeting Room Present: Jeff Kilgore, Morton King, Jean Marie Mendez, Pat Ball, Tomi Spence, Mary Pat McLaughlin Absent: Amy Anderson, Martin Beeman, Nelda Burson, Tresa Anderson (PTA meeting) The meeting was called to order at 7:35 p.m. 1. Jeff Kilgore moved to accept the minutes as circulated, seconded by Pat ball and passed unanimously. 2. Because Tresa Anderson was unable to attend, the Treasurer's report was postponed. 3. Mary Pat informed the Board that Chubb had picked up their equipment Friday, May 6. 4. Meeting room deposit guidelines were briefly discussed, and will be placed on the Advisory Board agenda next month for further discussion. 5. Jean Mendez ,moved too to t nd fund (up to $250.00) a .roe , ed �� �n r promotion to eta, ::�..dliagg the Kid' s Catalog computer system, of which the 501(c)(3) will match 1/3 of total cogtribut,,4 ns„ (not to exceed the cost of the Kid' s Catalog)^. Morton King seconded the motion, which passed unanimously. A Board representative will attend the May meeting of the Friends of the Library to propose that they organize and conduct this fund raising effort. Morton King moved to propose to the City Council that, if the city adds one full time reference position, the 501(c)(3) Board will pay the entire cost of the reference data bases for the first year (up to $7500.00), half the cost the second year, and one fourth of the cost for the third year, after which the city will take over the full cost of the data bases. Because our Bylaws state that 7 members must be present and voting on expenditures over $3000.00, the Board was unable to take action on the motion at this time. It was decided that a meeting of the 501(c)(3) Board will be called for 5:00 May 16 at which this motion will be presented for a vote, if there are 7 members present. There being no further business, Morton King moved to adjourn the meeting, seconded by Jeff Kilgore and passed unanimously. Respectfully submitted,