HomeMy WebLinkAboutMinutes_LAB_04.11.1994Georgetown Public Library Advisory Board
April 11, 1994, 6:30 p.m.
Library Board Room
Present: Pat Ball, Morton King, Nelda Burson, Jean Marie Mendez,
Amy Anderson, Jeff Kilgore, Tomi Spence, Tresa= Anderson,
Mary Pat McLaughlin
Call to order by Chair Tomi Spence.
1. Pat Ball made a motion to accept the minutes as circulated.
Morton King seconded thy: motion.
2. Ron Coleman, Assistant to the City Manager was present to explain
the Policy on Governance Process as it applies to Advisory Boards
of the City. He discussed the purpose of such boards, who they
serve and how. Questions were answered and suggestions given by
Mr. Coleman.
This board will meet with the City Council on the 16th or 23rd
of May.
3. The Long Range Planning Committee will meet on April 18th at 7:00
p.m.
4. Mary Pat discussed the customer survey sponsored by ALA. We
decided to add another question such as "How can we improve our
service to you and is there any particular change you would like
us to make in our service?"
5. The budget was presented and Mary Pat answered questions concerning
this proposed budget. She noted that it is a "want list" and
probably will not be granted in its entirety. The Board agreed
that the budget should enclude new personnel and the DYNIX KID'S
CATALOG software, computer, and termimals.
6. The Board appreciated the invitation to lunch from the staff
during National Library Week and National Volunteer Week.
There was some discussion on the weeding process begun in the
fiction section.
7. Morton King made a motion that the Grant Seeker's Kit be purchased
from the City Gift Fund. This kit encludes a Directory of Texas
Foundations, "The Texas Connection" - a newsletter for 1 year,
and Analysis of Texas Foundations at a total cost of $188.00.
d&tf k114ef6 seconded and the motion carried.
8. Tresa Anderson moved that the meeting be adjourned. Jeff Kilgore
seconded and the meeting was adjourned.
REFERENCE & INFORMATION SERVICES
M RPACKAGE, DESCRIPTION: Lj AFC`
This two year package provides 1 full time equivalent (1 FTE) reference
librarian to deliver high quality information services to the public during
peak demand hours during the first year. Initiation of this service would
include expenditure for an electronic periodical index, Newsbank (
newspaper index with full text) and Grolier's Electronic Encyclopedia. The
second year would add a reference assistant to expand hours of service and
additional database titles.
PACKAGE BENEFITS:
The following service benefits would result if this package were
implemented:
* extensive information service available to the public at,least 30 of
the 53 public service hours during year 1, 53 hours during year 2.
* more personalized library services for,oustomers
* access to reference materials not presently available
* increased availability of information for key customer groups
including:
-school age children
-local business owners and entrepreneurs
-families and retired citizens seeking to make life choices
-city and county governmental workers
DEMONSTRATED NEED FOR PACKAGE:
Current reference services are performed only when staffing permits and by
staff without specialized training. The constant demands of the
circulation desk have taken priority over the information needs of
customers. As a result, many of the customers receive partial or limited
answers to the estimated 7500 questions per year as staff is limited in the
amount of time available to spend with each information seeker. This
Package would provide consistent high quality information services for the
residents of Georgetown. A trained reference professional would utilize
the most current print and electronic resources to provide a wide array of
information options for the general public.
BUDGET IMPACT OF PACKAGE:
Year 1 Salaries: $22 ` 610 plus benefits
Electronic Data Eases: $4,000
Electronic Periodical Index
with Abstracts and some
full text: $3,000
Year 2 Salaries: $13,853 plus benefits
'Electronic Data Bases $3,000
MATCHING RtJNDS COMMITMENT:
A
LIBRARY MATERIALS DRAFT
PACKAGE DESCRIPTION:
This package raises local tax expenditure for library materials nearer to
the recommended budget level of 1 new book for every six residents each
year. A greater number and variety of materials will be available to
library customers.
PACKAGE BENEFITS:
The following service benefits would result if this package were
implemented:
* increased availability of popular titles, current information and
books -on -tape.
• more high -interest books for Georgetown youth
• additional Spanish language materials
• materials representing diverse cultural and ethnic interests
DEMONSTRATED NEED FOR PACKAGE:
Circulation of materials has grown by 1900 per month over fast year.
The 93/94 increased budget for library materials was offset by a reduction
in state funding and did not keep pace with the dramatic increase in
customer demand for library books, magazines, newspapers, and audio tapes.
Prices for library materials have outstripped the general inflation rise,
rising 34% from 1988 to 1993. The current FY 1993/94 budget of $26,000
will purchase 1,650 new or replacement items (1 for every 10 residents).
This package plus state funding will bring the materials budget closer to
the level recommended by the Central Texas Library System which would be
$46,250.
BUDGET IMPACT OF PACKAGE:
Materials: $10,000
TOTAL PACKAGE COST: $10,000
MATCHING FUNDS COMMITMENT:
GIFT FUND EXPENDITURES
April 1994
CITY GIFT FUND
Katy & Jack Finch
in memory of Kyle Donaldson ($15)
switched from "Keeping and breeding amphibians" to "Almanac
of the environment" $16.95
San Gabriel Woman's Club
in honor of Marshall E. Kuykendall ($10)
"Old songs in a new cafe"
$16.95
Nancy S. Arcara
in memory of Joseph Carlton Collins ($50)
"Reader's Digest illustrated history of South Africa"
$30.00
"All around the world cookbook" $27.95
Marilyn L. Ely
in memory of Joseph Carlton Collins ($25)
"Mary Cassatt: A life" $26.00
John & Barbara Yelverton & Mike Tippit
in memory of Dell Pickett, Louis Naiser, & Mildred Kubena
($30)
"Great lives (Painting)" $24.95
"Great lives" $22.95
Carver Faculty
in memory of Mr. Lloyd Evans ($55)
"The high frontier" $39.95
"Historic churches of Texas" $24.95
Everett & Tina Allen
in memory of Glenn Lewis Allen ($25)
"Children of the first man" $23.00
Don & Clara Scarbrough
in honor of Don & Clara Scarbrough ($2,000)
"Natural habitat garden" $40.00
"Streets of Larado" $25.95
"A very private plot" $22.95
"Flat Rock journal" $20.95
CITY GIFT FUND (cont.)
Don & Clara Scarbrough
"Poems by favorite poets"
"Best loved poems in large print"
"The good times"
"Sunday nights at seven"
"Having our say"
"Memories"
"Agatha Christi: The woman"
"True women"
"Six months off: An
$21.95
$21.95
$21.95
$14.95
$22.95
$20.95
$20.95
$23.95
American family Australian adventure"
$17.95
"The spy wore silk"
$21.95
"Longest tunnel"
$21.95
"In the eye of the storm"
$21.95
"Road from Coorain"
$20.95
"An affair to remember"
$19.95
"The mansions of Limbo"
$22.95
"All I really need to know"
$19.95
"Across China"
$21.95
"Concise column dictionary of quotes"
$34.95
"The way things ought to be"
$22.95
"Legends, lies & cherished myths of American
History"
$19.95
"Six after sixty guide"
$16.95
"A helpful guide to the problems of being a
widow"
$19.95
"How to survive hearing loss"
$17.95
"The best treatment"
$22.95
"How to climb your family tree"
$16.95
"Wyatt Earpe's tombstone -vendetta"
$20.95
"The old man and the boy"
$20.95
"Tender is the night"
$21.95
"Hiroshima"
$19.95
"Leaving home"
$22.95
"The skylark's song"
$23.95
"Tales of yesterday"
$21.95
"Copperhead"
$21.95
"Hi ho Steverino"
$18.95
"American girl"
$20.95
"Face toward the spring"
$16.95
"Poultry in the pulpit"
$18.95
"Long ago in France"
$19.95
"Walking the trail"
$20.95
"A house in Flanders"
$20.95
"Acquired tastes"
$20.95
"Forever fifty"
$14.95
"Funny, you don't look like a grandmother"
$11.95
"In my father's house"
$21.95
"A thousand shall fall"
$21.95
"Sweet water"
$20.95
CITY GIFT FUND (cont.)
Don & Clara Scarbrough
"Like water for chocolate" $21.95
"A French affair" $22.95
"More memories" $22.95
"Bareback: One man's journey along the Pony Express Trail"
$21.95
"The men & the girls" $22.95
"Weight -watchers favorite homestyle recipes" $23.95
- -----------------------
501 (C) (3)
none
I
1CLiI'LiC t, (.) II I' L S_3 I'd ' IL
MONTHLY REPORT
LIBRARY SERVICES DIRECTOR
APRIL 1994
BOARD .ACTIVITIES
The Long Range Planning Committee met to discuss short term library
needs for the increased population and to focus on the future needs
beyond 1997.
COLLECTION
Circulation figures for the first 7 months of the year passed
99,000. This is an average of 1900 per month more than last year.
BUILDING
On Friday, April 22 rain leaks pooled water around electrical
outlets on the floor and into wall switches. The Library closed
early to insure safety of staff and customers.
Joy Marion, Carmen Sanchez and Mary Pat McLaughlin attended HazMat
Awareness Training sponsored by the Texas Division of Emergency
Management.
Staff Development session on April 8 concentrated on tasks
performed and investigating alternatives for managing workloads.
Joy Marion and Mary Pat McLaughlin attended Texas Library
Association Conference in Corpus Christi.
Lee Sparks, Ethel Barnes and Mary Pat McLaughlin attended a
Business Reference Workshop sponsored by the Graduate School of
Library and Information Science.
Every staff member attended the Values Workshops.
National Library Week and National Volunteer Week coincided April.
17-23. To celebrate and say thank you, the staff prepared and
served lunch to about 30 library volunteers on April 20.
PROGRAMMING
Rosa Garcia and several volunteers handed out Summer Reading
information at May Fair.
GEORGETOWN PUBLIC LIBRARY CIRCULATION STATISTICS
Mar 94 Apr 94 Year to Date
PATRON VISITS
Current Month
8793
9603
58461
1992-1993
6455
6822
39082
1991-1992
5397
5645
36479
1990-1991
5906
5918
37653
CIRCULATION
Current Month
16178
14903
99016
1992-1993
14436
12850
85742
1991-1992
14668
12309
85008
1990-1991
11644
11824
76306
CHILDREN'S PROGRAMS
Attendance
458
336
2274
Programs
2
2
14
Story Hour
11
7
67
Tours
2
0
6
Movies
2
2
11
OTHER SERVICES
ILL ordered
28
40
227
ILL filled
23
42
223
Literacy sessions
23
21
125
VOLUNTEER HOURS
Adult
61.25
38.75
555
Teen
42.5
28.25
127.75
Community Service
45.75
47.5
361.75
Total Volunteer Hou 149.5
114.5
1062.5
REGISTRATIONS
City residents
115
ill
709
Non-residents
45
43
322
Reciprocal
3
4
11
Total new
163
158
1038
Renewals
47
37
250
CASH RECEIPTS
Fines, Room Rentals$1,001.78
$919.23
$6,029.20
Non -Resident fees
$1,485.00
$960.00
$7,945.00
Donations
$150.22
$2,137.88
$2,942.43
COLLECTION
Books
Purchased
292
222
1636
Donated
33
9
433
Total added
325
231
2068
Books on Cassette
Purchased
14
20
100
Donated
3
0
8
Total added
17
20
108
CITY OF
COUNCILCITY
AND
LIBRARY ADVISORY
May 16, 1994
Monday
5:30 p.m.
LIBRARY MEETING ROOM
GEORGETOWN PUBLIC LIBRARY
808 MARTIN LUTHER KING
GEORGETOWN, TEXAS 78626
Notice is hereby given that the Georgetown City Council and the Library Advisory Board
will hold a Joint Workshop Meeting at 5:30 p.m. on the 16' day of May, 1994, in the
Library Meeting Room of the Georgetown Public Library, located at 808 Martin Luther
King in Georgetown, Texas.
AGENDA
1. Call to Order
2. Report on Status of Library
3. Library Board Recommendations re: Future Funding
A. Reference & Information Services
B. Library Materials
C. Shelving
4. Comments by City Council Members
5. Adjourn
USE
GEORGETOWN PUBLIC LIBRARY
1993/94 MID YEAR REPORT OCTOBER - MAY
* Circulation reached 99,016 -- an average increase of 1,900 per month (15%) over 1992/93.
* Customers have made 58,461 visits to the Library.
* New customers averaged 150 registrations per month.
CUSTOMER SERVICE
Added direct access to Interlibrary Loan network to increase availability of books to customers. Costs were
paid by the Texas State Library. The next step will be to add Georgetown's catalog records to the network.
Georgetown will then become a lender.
Volunteers have worked 1,063 hours, 46% above same period of 1992/93. The staff has intensified recruitment
and training.
The number of children attending programs has increased. The parents have become active in preparing for
the sessions and recruiting new participants at public functions such as May Fair.
I [irchase of public use computers from the grant and donation funds are in process.
INTERNAL
The two new part-time employees have helped handle increased use by customers, shortened time it takes to
process new books, returned books to the shelves and allowed other staff some time to work on special
projects.
Lee Sparks completed a 93-page Circulation Procedures Manual to increase efficiency and standardization of
circulation procedures.
Staff has been able to increase their knowledge through specialized training workshops sponsored by the City,
library schools and professional associations.
Georgetown Public Library Board
May 16, 1994
REFERENCE & INFORMATION SERVICES
CKAGE DESCRIPTION:
is two year package provides high quality information services to the public through the addition of Reference
Services staff and electronic index and database products. Initiation of this service would include one full time
equivalent (1 FTE) Reference Librarian for afternoon and evening hours, expenditure for an electronic periodical
index, Newsbank (newspaper index with full text) and Grolier's Electronic Encyclopedia. The second year would
add a Reference assistant to expand hours of service and additional database titles.
PACKAGE BENEFITS:
The following service benefits would result if this package were implemented:
* extensive information service available to the public at least 30 of the 53 public service hours during
year 1, 53 hours during year 2.
* more personalized library services for customers
* access to reference materials not presently available
* increased availability of information for key customer groups including:
-school age children
-local business owners and entrepreneurs
-families and retired citizens seeking to make life choices
-city and county governmental workers
Current reference services are performed only when staffing permits and by staff who may not have specialized
training. The constant demands of the circulation desk have taken priority over the information needs of customers.
As a result, many of the customers receive partial or limited answers to the estimated 7500 questions per year as
staff is limited in the amount of time available to spend with each information seeker. A trained reference
professional would utilize the most current print and electronic resources to provide a wide array of information
options for the general public.
BUDGET IMPACT OF PACKAGE:
Year 1 Annual Costs
Salaries $22,610 plus benefits
Year 2 Additional Annual Costs
Salaries ............................................... $13,853 plus benefits
Electronic Data Bases ............. ............................... $3,000
Assume partial cost of subscriptions listed below .............................. $3,650
MATCHING FUNDS COMMITMENT FROM GEORGETOWN AREA LIBRARY
BOARD 501{c}(3):
ear 1 Electronic periodical and newspaper indices with
abstracts and some full text, annual subscriptions ....................... $7,300
ear 2 One-half of the cost of above -listed subscriptions ......................... $3,650
Year 3 One-fourth of the cost of above -listed subscriptions ........................ $1,825
Georgetown Public Library Board
Budget Reconmwndations -- May 16, 1994
REFERENCE & INFORMATION SERVICES
PACKAGE DESCRIPTION:
This two year package provides high quality information services to the public through the addition of Reference
Services staff and electronic index and database products. Initiation of this service would include one full time
equivalent (I FTE) Reference Librarian for afternoon and evening hours, expenditure for an electronic periodical
index, Newsbank (newspaper index with full text) and Grolier's Electronic Encyclopedia. The second year would
add a Reference assistant to expand hours of service and additional database titles.
PACKAGE BENEFITS:
The following service benefits would result if this package were implemented:
* extensive information service available to the public at least 30 of the 53 public service hours during
year 1, 53 hours during year 2.
* more personalized library services for customers
* access to reference materials not presently available
* increased availability of information for key customer groups including:
-school age children
-local business owners and entrepreneurs
-families and retired citizens seeking to make life choices
-city and county governmental workers
DEMONSTRATED NEED FOR PACKAGE:
Current reference services are performed only when staffing permits and by staff who may not have specialized
training. The constant demands of the circulation desk have taken priority over the information needs of customers.
As a result, many of the customers receive partial or limited answers to the estimated 7500 questions per year as
staff is limited in the amount of time available to spend with each information seeker. A trained reference
professional would utilize the most current print and electronic resources to provide a wide array of information
options for the general public.
BUDGET IMPACT OF PACKAGE:
Year I Annual Costs
Salaries ..................................... $22,610 plus benefits
Year 2 Additional Annual Costs
Salaries ............................................... $13,853 plus benefits
Electronic Data Bases .. ............................... $3,000
Assume partial cost of subscriptions listed below ........................... . .. $3,650
MATCHING FUNDS COMMITMENT FROM GEORGETOWN AREA LIBRARY
BOARD 501(c)(3):
Tfar I Electronic periodical and newspaper indices with
IIIIII II abstracts and some full text, annual subscriptions ....................... $7,300
Year 2 One-half of the cost of above -listed subscriptions ......................... $3,650
Year 3 One-fourth of the cost of above -listed subscriptions ........................ $1,825
Georgetown Public Library Board
Budget Recommendations — May 16, 1994
REFERENCE & INFORMATION SERVICES
—ACKAGE DESCRIPTION:
This two year package provides high quality information services to the public through the addition of
Reference Services staff and electronic index and database products. Initiation of this service would include
one full time equivalent (1 FTE) Reference Librarian for afternoon and evening hours, expenditure for an
electronic periodical index, Newsbank (newspaper index with full text) and Grolier's Electronic Encyclopedia.
The second year would add a Reference assistant to expand hours of service and additional database titles.
PACKAGE BENEFITS:
The following service benefits would result if this package were implemented:
* extensive information service available to the public at least 30 of the 53 public service hours
during year 1, 53 hours during year 2.
* more personalized library services for customers
* access to reference materials not presently available
* increased availability of information for key customer groups including:
-school age children
-local business owners and entrepreneurs
-families and retired citizens seeking to make life choices
-city and county governmental workers
DEMONSTRATED NEED FOR PACKAGE:
Current reference services are performed only when staffing permits and by staff who may not have specialized
training. The constant demands of the circulation desk have taken priority over the information needs of
customers. As a result, many of the customers receive partial or limited answers to the estimated 7500
questions per year as staff is limited in the amount of time available to spend with each information seeker.
A trained reference professional would utilize the most current print and electronic resources to provide a wide
array of information options for the general public.
BUDGET IMPACT OF PACKAGE:
Year 1 Annual Costs
Salaries ........................................... $22,610 plus benefits
Electronic periodical and newspaper indices with
abstracts and some full text, annual subscriptions ...................... $7,300
Year 2 Additional Annual Costs
Salaries ........................................... $13,853 plus benefits
Electronic Data Bases ........................................... $3,000
Georgetown Public Library Board
Budget Recommendations — May 16, 1994
LIBRARY MATERIALS
-ACKAGE DESCRIPTION:
This package raises local tax expenditure for library materials nearer to the level of one new book for every
six residents each year as recommended by Central Texas Library System and American Library Association.
A greater number and variety of materials will be available to library customers.
PACKAGE BENEFITS:
The following service benefits would result if this package were implemented:
* increased availability of popular titles, current information and books -on -tape.
* more high -interest books for Georgetown youth
* additional Spanish language materials
* materials representing diverse cultural and ethnic interests
Circulation of materials in 1994 averaged 1900 per month more than 1992/93. The 93/94 increased
—idget for library materials was offset by a reduction in state funding and did not keep pace with the dramatic
increase in customer demand for library books, magazines, newspapers, and audio tapes. Prices for library
materials have outstripped the general inflation rise, rising 34 % from 1988 to 1993. The current FY 1993/94
budget of $26,000 will purchase 1,650 new or replacement items (one for every ten of the city's estimated
17,000 residents). This package plus state funding will bring the materials budget closer to the recommended
level of $46,250.
BUDGET IMPACT OF PACKAGE:
Materials. $10,250 in addition to current $26,000 budget
TOTAL PACKAGE COST: ................................. $369250
Georgetown Public Library Board
Budget Recommendations — May 16, 1994
SHELVING
—ACKAGE DESCRIPTION
This three-year package adds shelving space to handle the increased number of books in the collection and
changes the formation of the adult shelving. The change would allow better visual control of the shelving area
and provide more seating space near the circulation and reference desks.
* more shelving space for books, less crowding on shelves, easier for customers to locate books
* provide space for seating closer to circulation and reference desk to allow staff to help customers
more quickly and to have better noise control
* change in adult shelving would allow visual observation of shelving areas to decrease vandalism
and theft of books and magazines
* maintain efficient use of shelving pending future expansion
* maintain customer safety and comfort by not using extremely high or low shelves
Children's shelves are overcrowded. Books are difficult to shelve and small children have trouble getting books
off the shelves because the shelves are so full. Current adult shelving formations allow for visual control of
only the first four ranges of books. Torn books, food and cigarettes are found in back areas of the library
where no visual control is possible by staff.
BUDGET IMPACT OF PACKAGE:
Year 1 Children's area ...................................... $2,000
Year 2 Adult area ......................................... $3,500
Year 3 Adult area ......................................... $3,500
TOTAL PACKAGE COST .................................. $9,000
Georgetown Public Library Board
Budget Recommendations -- May 16, 1994
Georgetown Area Library Board 501(c)(3)
April 11, 1994, following Adv. Brd. Mt.
Library Board Room
Present: Pat Ball, Morton King, Nelda Burson, Jean Marie Mendez,
Amy Anderson, Jeff Kilgore, Tomi Spence, Tresa Anderson,
Mary,Pat McLaughlin
Call to order by Chair Tomi Spence at 7:35 p.m.
1. Morton King made a motion to approve the minutes as circulated.
Pat Ball seconded the motion.
2. There was no report from the Security Committe. Mary Pat informed
us that the Chubb cameras are still here. Two letters have been
sent to discontinue service. It was suggested that should another
letter need to be sent, it could be sent Certified Receipt Mail.
Policeman Simonson suggested that an interior camera covering both
doors might be good and possibly one in the back corner.
3. Jeff Kilgore is still checking on furniture for the courtyard
project. Joy Marion, staff person, will be working with this
committee. The staff wants to be sure that any furniture is
indestructible and cannot be carried off.
4. There was no expenditure of funds.
5. Morton King made a motion to adjour and Pat Ball seconded. The
% meeting was adjourned.
The Proverbial Light Group presented "Jungle Jam" puppet show.
Sophia Zimmerman, a local storyteller performed on Library Day.
FRIENDS OF THE LIBRARY
The Friends held the awards program for winners of the Edward and
Jennie Royce I Love to Read Award. Winners were asked to read
their essays to the audience of Friends members, families and
friends.
Is
GEORGETOWN AREA LIBRARY BOARD
t 5 0 1 ( c�
May 16, 1994,
move that, if the City Council
€ nd new position
for,
a Full -Time Reference Librarian
in FY 1994-95 andconti-
nues o ;support. it, e Georgetown
Area Library Board
shall reimburse the City for the
cost of electronic
indices of newspapers and periodicals
(up to a maximum
of
7 5s_0) in ? Y 9 £5, for half
that cost in FY95-96,
€
For: one fourth in i='Y .rP.t 9 1 with
the full cost to3 be borne
by the City thereafter.
Morton Kin �x
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t
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