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Home My WebLink AboutMinutes_LAB_02.15.1994Georgetown Public Library Advisory Board February 15, 1994, 6:30 p.m. Library Board Room Present: Tomi Spence, Morton Kind, Pat Ball, Tresa Andersen, Jean Marie Mendez, Nelda Burson, Amy Anderson, Jeff 1gore, Mary Pat McLaughlin, Martin Beeman (all members were present) Call to order by Chair person, Tomi Spence 1¢ Jean Marie Mendez moved to accept minutes as circulated: seconded by Martin Beeman: passed unanimously. 4 " a 2. L° h 4- read a letter from Salado expressing appreciation for the gift of 1000 books. They will happily accept and come for any more that we might wish to give, . Each board member gave a short self -introduction. . Mary Pat moved to elect Torsi Spence as Chair of the Advisory Board.. Martinseconded, passedunanimously. dean. Marie declined £ry _ the office of secretary aspresentedby the nomination committee. Martin nominated new member, Nelda Burson to serve as secretary. i Tresa Anderson seconded; passed unanimously. 5. A _discussion of budget g priorities ecludede a. online services (PC's are coming) b. Staff c. People to assist patrons d. Multi cultural materials e. Need for building expansion f. More shelving Mary Pat reported that the staff had suggested more shelving and the possibility of putting a door between the children': room and the main library due to the noise factor. 6. Tresa Anderson moved to approve the gift fund expenses. The motion was seconded by dean Marie, passed unanimously. `. Mary Pat reported a. Volunteers helped to take an inventory and also helped many hours in the children's room after school. b. Non-residents are not wanting to pay the $15.00 use fee and asked for suggestions on how to redirect their thinking. Suggestions were made of a positive greeting to new residents via electric balls, mail, orwhateverinviting them to use the library for this small fee. Another suggestion for disgruntled residents was to point out the fact that city property tax payers are currently contributing $20.00 for library use. Morton King :Waved to adjourn. Jean Marie seconded. Ander--:)n. It, w,'; n Ctangr !�;ter! revisions to 'twhft Minutes: ADVISORY BOARD: Martin c.; i rccl l :_rt.ed the fry l l rrw i na report: of the Maminat:inq Committee: Chair, Tomi Spence; Vice Chair, Pat Sort l ; Secretary. Jean-Marie Mendez; Treasurer, Trrsa Anderson. It was noted that t the dv i sory Board is required tr) tr,':rve c)n 1 y a Chair- and Secretary; while the 501 (c) 3 i3 eird .3 Also rl,._ s :_3 Vice Chair and Treasurer. Jean-Marie hloncW7 ,-,,,r_, l i need nomination and Nelda Burson was presented toy Martin Ber: m rn . T} or_e be i ntj no other nominations from the "F'lonr, `,i"ar`.ClcL: tip: s elected t='t:'tt: d Chair and E'ur'5on, Secretary. ='CrrdCE"i"OWN AREA LIBRARY = OARn : The followirrr_, nomirinVir,rrs for offices werp circulated by Martin f?Qemon for l:h Q NaW r"t:a t: i ng Committee: Vice Chair P"t Kill boc"I"c't::lt"y .11NIn-Writ. Mendez r_ ._'f.. l i rlea. _ rw m i n at:- i on 3r(Martin n Woman n tr inert ed Wl&j Burson. Thl_ r e tieing no other nominations r, oa, l"t):- non, r thP 1 .rt 0: ,, 4 _ el ,.; �-! f '�' ...! ,3t flrrli'r1Cti.r. G!/JTR w.' r X LSRI�RY iYiTiM LAY REPRESENTATIVE The Lay Representative is the community's voice in the planning of System services. Since the System provides services to libraries rather than directly to the public, it would be easy to lose sight of the fact that everything we do should benefit the public- The Lay Representative's role is to assure that the public is heard in the planning process. The Lay Representative is the only person who can cast a library's votes far System se{yices, and much emphasis is placed on having the Lay Representative present at meetings where a vote will be token. However, c Lay Representative who shows up only to vote may not know how to vote on important issues. What's more, a vote may be taken only once a year, but there are opportunities throughout the year for the Loy Representative to express opinions and thus help shape the program for the corning year. Since the System has members from a multi -county area, most meetings will involve out-of-town travel. These meetings are held on week days. The Lay Representative will be expected to attend at least three meetings a year, maybe six or more if he or she serves on a committee. A Lay Representative should be aware of the needs of his or her local community and the proarcros currently offered by the library. In addition, he or she should take advantage of orientation and training offered by the System in order to understand how the System works and thus be a , ore _-eci.e ccvoccte. If the Loy Representative is not a member of the local library board, he or she should be invited to meet reguicriy with the hoard to hear their concerns and to report on System activities. Ideally, the Lcy Representative should also be willing to act as a spokesperson for the library to the State Legislature cna the Conaress, the sources of System funds. This role may include letter -writing, urg:ng c--hers to write letters, and participation in the Texas Library , soci tics, activities. Severc; IeciSlaiarS have said that wnrle they enjoy hearing -.From librcr,cns, they redly want tc knc,- hct lcv sup criers have to sc.. SerV,inc as a _ :'✓ 4pr eS ... a:Ve can be :tin .na rc"V✓grC: It a-=: 1 appa+±uni y `a get regularly with re,creseiiiatives at' other libraries to exchange ideas on libraries and other areas of mutual interest. -MIcny Lay Representatives even decide to Lain the Friends and trustees' Round !a. -- of -he Texas Library Association to extend these OC-Crt;;IlMeS. I he t -V Ur,iCue rosirizm tC imorcve area a:,.--' S ' e librc:'y service CS a� 1ccz! level' + =X,^%=: c75C-22=- 7 51 G=S5-7GSo MONTHLY REPORT LIBRARY SERVICES DIRECTOR FEBRUARY 1994 ADMINISTRATION Board members and the Director attended the thank you dinner hosted by the Mayor and City Council. Mary pat McLaughlin attended the H-P. Clifton Workshop in Dallas with a large number of city staff members. COLLECTION During February, the staff weeded the medicine health section, removing 123 books. Over half of these books were from the 1960s and 1970s. All contained outdated, incorrect information. Some new books with current information had already been added, and others will be purchased as they become available. VOLUNTEERS Volunteers finished removing old check-out cards from all the books owned by the Library before the automated system was implemented. These cards carried names of patrons using each book, and were removed following a new state law requiring confidentiality of patron records_ PROGRAMMING Students from the Childbloom Student Guitar Ensemble performed Saturday, Feb. 19 for an enthusiastic crowd. To Celebrate Black History month, members of the EBONY group at Southwestern presented a South African folk story and sing/along for the story hour program. GEORGETOWN PUBLIC LIBRARY CIRCULATION STATISTICS Jail 94 Feb 94 Year to Date PATRON VISITS Current Month 8208 10669 40065 1992-1993 5313 5840 25805 1991-1992 5615 6510 25437 1990-1991 5603 15434 25829 CIRCULATION Current Month 14074 14796 67935 1992-1993 11824 12234 58456 1991-1992 12940 12315 58031 1990-1991 12376 11232 52833 CHILDREN'S PROGRAMS Attendance 327 360 1480 Programs 2 2 10 Story Hour 12 10 49 Tours 1 0 4 Movies 2 3 7 OTHER SERVICES ILL ordered 37 36 159 ILL filled 28 39 153 Literacy sessions 8 17 81 VOLUNTEER.HOURS Adult 87.5 101.5 455 Teen 6 8 57 Community Service 141.75 68.75 268.5 Total Volunteer Hou 253.25 178.25 798.5 REGISTRATIONS City residents 115 93 483 Non-residents 41 55 234 Reciprocal 2 0 4 Total new 158 148 717 Renewals 42 37 166 CASH RECEIPTS Fines, Room Rentals $857.58 $847. '3' 3 $4,108.19 Non -Resident fees $1,225.00 $1,230.00 $5,500.00 Donations $214.65 $91.19 $654.33 COLLECTION Books Purchased 155 315 1122 Donated 72 40 391 Total added 227 354 1512 Books on Cassette Purchased 40 25 66 Donated 0 3 5 Total added 40 28 71 GIFT FUND EXPENDITURES . January 1994 CITY GIFT FUND San Gabriel Woman's Club in Honor of Ken Anderson $10.00 Inside the Third House $21.95 Dayle Goldenberg in -Memory of Joseph Carlton Collins 100.00 Masters of American Sculpture 67.50 Latin American Artists of the 20th Century 65.00 Katy & Jack Finch in Memory of Kyle Donaldson 15.00 Keeping & Breeding Amphibians 24.95 George C. & Dannie Kuhner 25.00 Life on the King Ranch 24.50 Glen Ellis Subscription renewal to Freeman Magazine' 25.00 501 (C) (3) PROPOSED BOOKS Titles Amount Professional Collection: Basic Budgeting Practices 22.50 Guide to Selecting and Acquiring CD-Roms, Software and other Electronic Pub. 9.00 Internet Trouble-shooter: help for the logged -on and lost. 18.00 Practical Help for New Supervisors 13.50 Putting Service into Library Training: Patron Centered Guide. 12.60 Team.Power: Making Library Meetings Work. 19.80 What's Good? Describing Your Public Library Effectiveness. 22.50 Local Publication: The Swedes in Texas. 75.00 Total 192.90 * Please note that the listed price for the books may not equal the dollar amount donated because of varying discounts received from different vendors when the books are purchased. Georgetown Area Library Board 501 ((-,) (3) l February 14, 1994, following Adv. Brd. Mt. Library Board Room Present: Tomi Spence, Morton King, Pat Ball, Tresa Anderson, Jean Marie Mendez, Nelda Burson, Amy Anderson, Jeff Kilgore, Mary Pat McLaughlin, Martin Beeman (all members present) Call to order by Chair Tomi Spence. 1. The minutes were approved as circulated. 2. Jean Marie Mendez moved that the treasurer's report be accepted. Seconded by Jeff Kilgore: passed unanimously. 3. It was noted that the correct name of this Board is the Georgetown Area Library Board. 4. Nominations for offices was read and Jean Marie declined as secretary. Martin Beeman nominated Nelda Burson. The following slate was voted on and passed unanimously: Chair Tomi Spence Vice Chair Pat Ball Secretary Nelda Burson Treasurer Tresa Anderson 11 5. Jean Marie moved to cancel the security contract with Chub and to look into alternative security.companies. Seconded by Morton King; passed unanimously. A committee was appointed to investigate other security companies. Committee members are Jeff Kilgore and Amy Anderson. 6. Morton moved that The Swedes in Texas be purchased for $75.00. Seconded by Jean Marie; passed unanimously. 7. A discussion of possible courtyard renovations revealed the fact that the Men's Garden Club and the Boy Scouts have in the past made contributions of money and labor. Mary Pat McLaughlin repoptjad' that the city has a landscaping service. There was a discussion of possibly having picnic tables, sculpture, etc. in the courtyard. Pat Ball moved to adjournthe meeting. Tresa Anderson seconded; t CITY OF GEORGETOWN LIBRARY BOARD 1993 4th QUARTER FINANCIAL REPORT • i i• f i f i f! i i!•• f i! i!! i!•• i! i!•• i i i i f! i i i i• i i!•• i! i! i!! f i i! i i! i i i f!! i• i i! i i i f f EDWARD D. JONES - Acct. #797-01641-1-2 1 0-1 -93 Balance $26,885.49 4th Quarter Interest 179.70 1 2-31 -93 Total Balance $27,065.19 i•!• i f f i f! i! i i i i i f!!! i! i i i f f i i!• i i• i• f i•• i i i i••! i i i!!!! i!!! i i i i i! f f i! i i i i i i i• NCNB - Nations Bank - CD #40141 1 0 -1 - 9 3 Balance $8,069.95 4th Quarter Interest 60.41 1 2 - 31 - 9 3 Balance $8,130.36 ii•i!#liiiiiiiili••!••••••if!liiiilili•!•li ii iiiii i••if ii!!!ii!!lii ii liiiiii• NCNB - Nations Bank - CD #6190014146 1 0-1 -93 Balance $26,000.00 4th Quarter Interest 169.89 Transfer of Interest to NCNB Acct. # 6191004001 <169.89> 1 2-31 -93 Balance $26,000.00 J Georgetown City of Library Board 4th QUarter, 1993 Financial Report NCNB - Nations Bank - Money Market Acct. #62006181004001 10-1'93 Balance $4,454'48 Deposits Interest onAccount 14.46 Transfer 4th Quarter |nbam*st from Nations Bank#619OO1414G 168.89 Total 184.35 Disbursements Raca|Chubb 822.27 ALA Graphics, Library Pins 64.00 Johnson Interiors, 2 sofas R/U 640.00 |BK4 1.950.00 Service Charges 20.00 Total 3.806.27 12-31-93 Balance $ 1,032'57 Total Funds Available as of Oooanlber31, 1993 Edwards [}. Jones (Money Market Account) $27,085.19 NCyVBAcct. #40141 (CD) 8.130,36 NCNB Acct. #6190014146 (CD) 26.000.00 NCNB /\oct. #62006191004001 (Money Market)' 1.032,57 TOTAL FUNDS AVAILABLE $62,228.12 °°=°°°°°=°°*°00=0=°°=°=°°°°°°°°°°°°°°°*°=°°*==*"°0=°°=^°"00°°°°°°°°°=°"°o=* ° Includes $5.000 GTE Grant $2.500 Computer Fund February 14, 1994 FROM : NOMINATING COMMITTEE We hereby nominate the following slate of officers: CHAIR - Tomi Spence SECRETARY - Jean Marie Mendez Respectfully submitted, Martin Beeman Morton King > U February 14, 1994 TO: GEORGETOWN LIBRARY 50 1 (c)(3) BOARD FROM: NOMINATING COMMITTEE We hereby nominate the following slate of officers: CHAIR - Tomi Spence VICE -CHAIR - Pat Ball TREASURER - Tresa Long Respectfully submitted, Morton King -m�