Loading...
HomeMy WebLinkAboutMinutes_LAB_01.11.1994GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD January y 11, 1994 12: 00 p.m. Library Board Room Present: Jean Marie Mendez, Tomi Spence, Mary Beth Huba, Martin Leeman, Tresa Long, Morton King, Pat Ball, Mary Pat McLaughlin Absent: Robert Horick (excused), Rhonda McCollough Called to order at 12:00 p.m. 1. Morton King moved that the minutes be approved as circulated, seconded by Pat Ball and passed unanimously. 2. Mary Beth read a letter of thanks from Mard Herrick of the Georgetown Parent Education Project for the support given by the Library and Board for his organization's Parent Education Month in November. 3. Jean Mendez moved to accept the Display Policy concept with some editing to be done per the Board discussion, and a final form to be mailed to each member for consideration and final approval prior to January 31. If any member strongly objects to the final form of the Display Policy after the editing procedure, a special meeting of the Board will be called.. The motion was seconded by Morton King and passed unanimously. 4. The motion which Morton Ding made at the previous meeting (and which was tabled) was read by the secretary; "...that the opaque covers be removed from the magazine collection immediately." Following vigorous discussion of this motion, a vote was taken and the motion failed unanimously. Martin Beeman moved to recommend to the 501(c)(3) Board that it approve the funds to purchase carousels for the magazine collection so that the magazines may be moved from their current location in the library and the opaque covers removed as soon as possible. Jean Mendez seconded the motion, which passed with Morton King opposing. Morton King moved that this Board address the City Council -to urgently request that the Council reimburse the 501(c)(3) Board for the purchase of the magazine carousels. There was no .second, and no action taken. 5. Jean Mendez moved to approve the purchase of "Butterflies: How to Attract Them" and "The Butterfly Garden" with money given by the Red Poppy Garden Club to the City Gift Fund. Martin Beeman seconded the motion, which passed unanimously. 6. The Calendar of Actions was discussed and some changes made for -the coining year. page 2 of 2" 7. Mary Pat announced that the CTLS Advisory Council has two openings yet to be filled. Our Lay Representative would be eligible for one of these positions if' he is interested. She also gave the final draft of the Materials Selection Policy to each of the members. 8. I'lary Beth Huba appointed a nominating committee consisting of MorLon King and Martin Beeman. They will present a slate of officers at the February meeting. The members were reminded that the meeting day and time will change beginning with the meeting in February. The next meeting will be Monday, February 14 at 6:30 p.m. Tresa Long moved to adjourn at 1:05 p.m., seconded by Martin Beeman and passed unanimously. Respectfully submitted, �tTYn�- Tomi Spence Secretary GEORGETOWN PUBLIC LIBRARY BOARD — CALENDAR OF ACTION LIBRARY ADVISORY BOARD 501(c)(3) BOARD JANUARY Appoint nominating committee FEBRUARY Elect officers Treasurer's Report Change signature cards on accounts for OCT - DEC New members first meeting —provide orientation packet Budget --Initial projects list MARCH Budget -Additional projects APRIL Budget -Additional projects MAY Review Budget Draft Meet with City Council Treasurer's Roport for JAN - JUNE MAR (Review of Final Budget Draft depends on schedule from City) JLTLY AUGUST Distribute evaluation forms for Library Services Treasurer's Report for APR - Director JUN Vote on Recommendation of CTLS Lay Representative Review Reciprocal Borrowing Agreement SEPTEMBER Evaluation Director Services Lay Representative Recommendation to Council OCTOBER Review All Policies NOVEMBER Review Long Range Plan DECEMBER Treasurer's Report for JUL - Set Library closings for following year SEP (revised Jan 1994) BUDGET PROJECTS LIST 1994-95 PRIORITIES FOR 1994/95 Which areas in the LONG RANGE PLAN would you like to see implemented next? Do you wish to suggest specific ways in which to implement these areas and what does that mean for the '95 budget? Are there any specific items you would like to see included in the city budget (staff, shelves, furniture, more fire extinguishers, increased lighting in the meeting room or parking lot, self - checkout, etc.)? Are there any specific things you would like to see the (501)(c)(3) fund next year? NAME THE THREE MOST IMPORTANT THINGS YOU WOULD LIKE TO SEE IN NEXT YEARS BUDGET! NAME DATE SERVICE EVALUATION Community Services Division Georgetown Public Library Listed below are the services provided by the Georgetown Public Library with an evaluation of current levels of service. Existing Service Below Par Adequate Excellent PROVIDE MATERIALS: Fiction..................... x Non -Fiction .................. x Best Sellers .................. Large Print .................. Reference ................... Children's ................... New Reader (Literacy) ........... Magazines .................. Newspapers .................. Books on Cassette .............. Spanish Language .............. Telephone Directories ........... Vertical File ................. Local History/Cemetery Inventory .... PROGRAMS: Children: Story Hour (Public and Day Care) .... Summer Reading .............. Teen Volunteers in Summer ........ Tours..................... x 91 VA R. I Existinq Service Below Par Adequate Excellent School Visits ................. x Homework Help ............... x Adults: Volunteer Opportunities .......... x Community Service Volunteering .... x SERVICES I & 2-wk check-out w/phone renewal .................. x Answer reference questions or assist in reference search (increased number of questions means less time foreach) ................. x Readers Advisor to help select reading materials (increased number of requests means less time for each) . . . . . . . . . . . x Children Reference and Readers Advisor Services . . . . . . . . . . . . . x Displays. . . . . . . . . . . . . . . . . . . . . x Bibliographies on Special Topics (some also produced for community activities) ........ x Reciprocal borrowing with Round Rock ................ x Interlibrary Loan ............... x Ordering Films for Teachers ........ x Large -Print Circuit or Three Senior Centers (10-15 books per month each facility) ........ x Monthly New Book Lists .......... x Newspaper Column of New Books . . . . x Free Cards to Literacy Students . . . . . . x ExirtinjZ Service Below Par Adequate Excellent Proctor Correspondence School Exams.................. X Provide Support and Space for Related organizations or activities: Williamson County Art Guild .... X Friends of the Library ......... X Gentle Art of Reading Aloud .... X WritersLeague ............. X Poling Place for City Elections ... X Literacy Tutor Location ....... X Magazine Exchange Table ...... X Book Sale Table ............ X Community Info Bulletin Board ... X IRS Forms ................ X Tax Volunteers from VITA and AARP.................. X FACILITIES: TDD for Phone Service .......... X Meeting Room with TV, VCR, Overhead Projector, Film Screen (includes after-hours use) ............. X Board Room ................. X Computerized Catalog (10% of items still not entered) ............ X Computerized Catalog of several Regional Libraries (Austin, Round Rock, Waco, others) ..... X Copy Machine ................ X PayPhone .................. X c:\data\176\svc-rate.176 (version 7193) CITY GIFT FUND GIFT FUND EXPENDITURES December 1993 r rr Butterflies: How to attract them by Schneck 24.95 The Butterfly Garden by Sedenko 24.50 ------------------------ 501 (C) (3) PROPOSED Magazine carousels 1536.00 shipping est. 150.00 BOOKS Titles Amount (Back titles to update biography seaction.) Current Biography 1978-1985 @ $54.00 per vol. 432.00 Current Biography 1986-1993 @ $60.00 per vol. 480.00 Sub Total 912.00 Masterplots Definitive Revised Ed. 450.00 (New Reference title) Physicians Desk Reference 56.95 Trailer Life - Campground 13.95 Peterson's Summer Opportunities for Kids and Teens 19.95 Paying Less for College 23.95 Scholarship Book - 4th. edition 19.95 Peterson's Guide to Four Year Colleges 1994 28.95 Peterson's Guide to Graduate and Professional 24.95 Harper -Collins World Atlas 10.00 Fundraising for Non -Profits 15.00 The Truck, Van & 4x4 Book, 1994 11.00 Official Price Guide to Basketball Cards 6.99 Coin Collector's Price Guide 6.95 Official Price Guide to Antiques & Collectibles 14.00 North American Coins & Prices 1994 13.95 Coin World Complete Catalogue & Encyclopedia of Coins 19.95 Consumer Guide to Automobile Book 1994 9.99 1994 New Car Guide 15.95 Scott 1994 U.S. Specialized Catalogue 32.00 Car Book 1994 11.00 Science Explained 35.00 Old Farmer's Almanac 3.95 J.K. Lasser's Your Income Tax 14.95 Hoover's Handbook 1994 27.95 Martin's Movie and Video Guide 1994 7.99 Lazar's Shop by Mail 14.95 Guiness Book of Records Essential Guide to Rx Drugs Your Handbook of Everyday Law Nat'l Directory of Addresses & Telephone Numbers Statistical Abstract U.S. Government Manual 1994 AT & T Toll -free Directory U.S. Master Tax Guide Government Assistance Almanac Chilton's Car Repair Manual (Foreign) Chilton's Car Repair Manual (American) World Chambers of Commerce Physicians Desk Reference Non-Rx Drugs Texas State Directory Texas Legislative Manual National Zip Code and Post Office Directory U.S. Industrial Outlook Occupational outlook Handbook 94-95 Texas Daily Newspapers Assn. How to do Your Own Divorce in Texas (2) Statesman's Year Book Encyclopedia of the Peoples of the World The Used Car Book Gale Directory of Publications 1994 Sub Total 6.99 17.00 13.00 85.00 32.00 30.00 14.95 29.50 98-.00 26.95 22.95 30.00 39.95 24.95 3.95 29.95 37.00 23.00 10.00 17.95 99.00 125.00 11.00 340.00 1628.31 * Please note that the listed price for the books may not equal the dollar amount donated because of varying discounts received from different vendors when the books are purchased. GEORGETOWN AREA UNITED WAY APPLICATION FOR FUNDING 1997 IDENTIFYING INFORMATION: GEORGETOWN PUBLIC LIBRARY (51 30-3551 Organization Name Telephone No, 808 MARTIN LUTHER KING GEORGETOWN WILLIAMSON TX 78626 Mailing Address City County State Zip SH ILA I ENDERSO N DIRECTOR OF LIBRARY SERVICES9.30-3624 Contact Person Title Telephone No. Rt SA GARCIA 930-3 23 Dame and Phone Number of Person who may be willing to help with United lay Campaign. SUMMARY ARY INFORMATION 500. I0 M Amount requested from Georgetown Area United way? Currently, where are your Georgetown Area United Way funds being used? Georgetown % Outside County °lo Williamson County °lo Outside State % Please tell us how you determine the community need for services for which you are requesting funding: The Library annually conducts informal surveys of patron and potential patrons. The Director participates in community programs that identify and address community deeds. The Childre's Services Coordinator meets with children, parents and appropriate groups to determine whether programs and material are meeting the needs of those we serve. MONTHLY REPORT LIBRARY SERVICES DIRECTOR JANUARY 1994 ADMINISTRATION Mary Pat McLauglin attended a CTLS Planning Committee retreat and the CTLS annual membership meeting. PERSONNEL Karen Breslin returned from maternity leave. COLLECTION The Library closed for three days of inventory. The staff was able to inventory every book on the shelves. Both the Round Rock Public Library and Southwestern University Library loaned portable equipment for use during the inventory. For the next few weeks, the staff will be locating and correcting any problems and misplaced items reported by the computer. The inventory was accompanied by a second Amnesty Week to encourage return of long -overdue items. During Amnesty Week, November 29-- Dec 7, patrons returned 991 books, compared to 674 books during the previous week. During Amnesty Week, January 17 - 24 patrons returned 742 late checkins books, compared to 590 during a comparable week. New magazine carrousel shelving, purchased by the 501(c)(3) Library Board was received. The magazines were moved to the new location near the middle of the main section and the plain white covers were removed from the magazine holders. Members of APO, a service organization at Southwestern University, and several citizen volunteers provided many hours of pre -inventory help to assure the books were in order for the inventory. The VITA tax volunteers began providing free tax service on Saturday January 22. The AARP volunteers will start in February. Both groups will continue until April 15. PROGRAMMING Cub Scouts and a school group visited the Library for tours_ Tom Clifton, local wood carver, provided a story hour and short demonstration for the children. GEORGETOWN PUBLIC LIBRARY CIRCULATION STATISTICS Dec 93 Jan 94 Year to Date PATRON VISITS Current Month 6621 8208 29396 1992--1993 4094 5313 19965 1991-1992 3585 5615 18927 1990-1991 4164 5603 20395 CIRCULATION? Current Month 11253 14074 53139 1992-1993 10399 11824 46222 1991-1992 9929 12940 45716 1990-1991 8488 12376 41606 CHILDREN'S PROGRAMS Attendance 246 327 1120 Programs 1 2 8 Story Hour 5 12 39 Tours 1 1 4 Movies 2 2 4 OTHER SERVICES ILL ordered 19 37 123 ILL tilled 27 28 119 Literacy sessions 23 8 64 VOLUNTEER HOURS Adult 85.75 87.5 353.5 Teen 9 6 49 Community Service 13.5 141.75 199.75 Total Volunteer Hou 108.25 253.25 620.25 REGISTRATIONS City residents 73 115 390 Non-residents 45 41 179 Reciprocal 0 2 4 Total new 118 158 569 Renewals 13 42 129 CASH RECEIPTS Fines, Room Rentals $526.56 $857.58 $3,260.86 Non -Resident tees $620.00 $1,225.00 $4,270.00 Donations $69.80 $21.4.65 $563.14 COLLECTION Books Purchased 241 155 807 Donated 65 72 351 Total added 306 227 1158 Books on Cassette Purchased 1 40 41 Donated 2 0 2 Total added 3 40 43 GEORGETOW11 AREA LIBRARY BOARD 501(c)(3) January 11, 1994 following Advisory Board meeting Library Board Room Present: Morton King, Pat Ball, Jean Marie Mendez, Tomi Spence, Mary Beth Huba, Martin Beeman, Tresa Long, Mary Pat McLaughlin Absent: Robert Horick (excused), Rhonda MoCollough The meeting was called to order at 1:05 p.m. 1. Martin Beeman moved that the minutes be approved as circulated, seconded by Pat Ball and passed unanimously. 2. Jean Mendez reported that the check from IBM for the purchase of a laser printer had been received. The Board thanked Jean for her hard work on this project, and agreed to send a thank you note to IBM for this generous donation. 3. Mary Pat had spoken to Bob Horick about the NEC computer -- which the city recommends, and he agrees that they would be fine for the Board -to purchase. 4. The contract with Chubb and the financing of our security cameras needs to be re-evaluated by the Board in the coming months. 5. Martin Beeman moved to purchase magazine carousels for the Library, (the amount will be approximately $1686.00 with shipping and handling), seconded by Jean Mendez. The motion passed with Morton King opposing and Pat Ball abstaining. Pat Ball moved to approve the purchase of "Current Biography" from 1978-1993 for approximately $912.00, and "Masterplots Definitive Revised Ed." for approximately $450.00. Martin Beeman seconded the motion which passed with Morton King abstaining. 6. Martin Beeman and Morton King will serve as a nominating committee for the 501(c)(3) Board, and will present a slate of officers at the February meeting. Pat Ball moved to adjourn the meeting at 1:25 p.m., seconded by Tresa Long and passed unanimously. Respectfully submitted, Tomi Spence Secretary GIFT FUND EXPENDITURES January 1994 CITY GIFT FUND San Gabriel Woman's Club in Honor of Ken Anderson $10.00 Inside the Third House Dayle Goldenberg in -Memory of - Joseph Carlton Collins 100.00 Masters of American Sculpture Latin American Artists of the 20th Century Katy & Jack Finch in Memory of Kyle Donaldson 15.00 Keeping & Breeding Amphibians George C. & Dannie Kuhner 25.00 Life on the King Ranch $21.95 67.50 65-.00 24.95 24.50 Glen Ellis Subscription renewal to Freeman Magazine 25.00 501 (C) (3) PROPOSED BOOKS Titles Amount Professional Collection: Basic Budgeting Practices 22.50 Guide to Selecting and Acquiring CD-Roms, Software and other Electronic Pub. 9.00 Internet Trouble-shooter: help for the logged -on and lost. 18.00 Practical Help for New Supervisors 13.50 Putting Service into Library Training: Patron Centered Guide. 12.60 Team -Power: Making Library Meetings Work. 19.80 What's Good? Describing Your Public Library Effectiveness. 22.50 Local Publication: The Swedes in Texas. 75.00 Total 192.90 Please note that the listed price for the books may not equal the dollar amount donated because of varying discounts received from different vendors when the books are purchased.