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Home My WebLink AboutMinutes_LAB_02.12.1996Georgetown Area Library Board 501 (c) (3) Library Meeting Room February 12, 1996 The meeting was called to order by Pat Ball. Tresa moved to accept the minutes as written and Jeff seconded the motion. Tresa presented the financial statement. Total funds available are $54,933.67. Martin moved to accept the treasurer's report and Allene seconded the motion. The nominating committee presented the following slate of officers: Chair: Vice Chair: Secretary: Treasurer: Amy Anderson Allene Booth Leah Merrifield Jeff Kilgore Tresa made a motion to accept these officers and Martin seconded the motion. The officers were accepted unanimously. Tresa moved to adjourn the meeting and Allene seconded. Respectfully submitted, Nelda Burson Acting Secretary Present: Pat Ball, Jeff Kilgore, Allene Booth, Amy Anderson, Martin Beeman, Rebecca Pfiester, Tresa Anderson, Nelda Burson, Lee Sparks, Sheila Henderson, Sally Riddles Absent: Leah Merrifield Sharon Sanders CITY OF GEORGETOWN LIBRARY BOARD 1995 4th QUARTER FINANCIAL REPORT EDWARD D. JONES Acct. #797-01641-1-2 10-1-95 Balance $20,632.17 4th Quarter Interest 251.83 Disbursements: City of Georgetown -reimbursement 22-899.96 12-31-95 Total Balance $17,984.04 NCNB - Nations Bank - CD #40141 10-1-95 Balance. $8,632.71 4th Quarter Interest 96.18 12-31 - 9 5 Balance $8,728.89 NCNB - Nations Bank - CD #6190014146 10-1-95 Balance $26,000.00 4th Quarter Interest 305.16 Transfer di Interest to NCNB Acct. # 6191004001 <305.16> 12-31 -'95 Balance $26,000.00 City of Georgetown Library Board 4th Quarter, 1995 Financial Report i i i i ! • i i • • • • • • i i i i i { ! { { • i i # i ! ! i ! • • •iii { ! ! • • i { • { i i # # # • • i # • ! i i i i ! i i !iii ! i { ! i ! • i NCNB - Nations Bank - Money Market Acct. #62006191004001 1 0 -1 - 9 5 Balance $1,894.77 Deposits Interest on Account 20.81 Transfer 4th Quarter Interest - from Nations Bank #6190014146 305.16 Total 325.97 1 2 - 31 - 9 5 Balance $ 2.220.74 ! • i # ! ! { i i • i i i i i i • { • 1 1 • • i i • i ! i i ! ! i • i • # • • • ! { • { { {iii • ! ! ! i i { f i i i i i i i • { { • i • !iii • ! i Total Funds Available as of December 31,1995 Edwards D. Jones (Money Market Account) $17,984.04 NCNB Acct. #40141 _ (CD) 8,728.89 NCNB Acct. #6190014146 (CD) 26,000.00 NCNB Acct, #62006191004001 (Money Market) 2,220.74 TOTAL FUNDS AVAILABLE $54,933.67 iiiiiliiii{iii•ilii ii!!i•#!!4i•!liiiliiiii•{iii •i!i#!i••ii!!i liii#1 iii•ilff{{ Includes $5,000 GTE Grant $2,500 Computer Fund Georgetown Public Library Advisory Board Library Meeting Room February 12, 1996 Present: Pat Ball, Jeff Kilgore, Allene Booth, Amy Anderson, Martin Beeman, Rebecca Pfiester, Tresa Anderson, Nelda Burson, Lee Sparks, Sheila Henderson, Sarah "Sally" Riddles Absent: Leah Merrifield Sharon Sanders The meeting was called to order by Chairman Pat Ball. Allene moved to accept the minutes as written and Amy seconded. Pat welcomed Sally Riddles to the Board and Sheila Henderson to the Library and the City. Sharon Sanders is the other new Board member but was not present. The nominating committee presented the following names as recommended candidates for Board Officers: Chair: Amy Anderson Vice Chair: Allene Booth Secretary: Leah Merrifield Tresa moved to accept the slate of officers as presented and Rebecca seconded. The motion passed unanimously. Sheila, the new Library Director, and Sally the new Board Member introduced themselves to the Board with a few words about their lives and hopes for their new positions. The Board responded with like introductions. The new Chairman Amy conducted the meeting from this point on. Amy asked Pat to explain Board procedures. We are an Advisory Board to the City Council. We make informed recommendations working with and through the Library Director. Board meetings are public and announced.ahead of time. Attendance is required. Members can be removed from the Board with three absenses. We meet the second Monday of the month at 6:30 p.m. Gifts were acknowledged from Database Consultants, Inc, Tom and Regina Watson in memory of John Bulota and from John and Beverly Treuhardt in memory of Louis and Beatrice Hurie and Mr. and Mrs. Walter J. Treuhardt. Sheila said she is very pleased to have the new Fax. A card of thanks from Sheila was read concerning the welcome she has received from the Board. Jeff moved to adjourn the meeting and Pat seconded the motion. Respectfully submitted, Nelda Burson Acting Secretary GIFT FUND EXPENDITURES FEBRUARY 1996 CITY GIFT FUND Ruth and Joe Cosner ($20.00) $20.00 In Memory of Jared Lowrance Title Living the Dream Aleene Purl ($15.00) $15.00 Funds to be used as needed for Library Dannie kuhner ($25.00) $25.00 Funds to be used as needed for Library ---------- 501 (C) (3) Robertson's Colony in Texas, 18 Vol. Set for $520.00 Genealogy. * Please note that the listed price for the books may not equal the dollar amount donated because of varying discounts received from different vendors when the books are purchased. 1 1 1 1 1 1 1 i PAPERS CONCERNING ROBERTSON'S COLONY IN TEAS NAME CITY STATE ZIP Please send me the following volumes of the PAPERS CONCERNING ROBERTSON'S COLONY IN TEXAS, compiled and edited by Malcolm D. McLean. Each volume about 600 pages, 81fz" x 11" acid -free paper, library binding. Introductory Volume. ROBERT LEFTWICH'S MEXICO DIARY AND LETTERBOOK, 1822.1824. ISBN0-932408-00-1. S35.00 .............................................................I---_--------- Volume 1. 1788-1822. THE TEXAS ASSOCIATION. 2nd Printing, 1980. ISBN 0-932408-01-X. $30.00............. ............... ...S Volume li- 1823 through September, 1826. LEFTWICH'S GRANT, ISBN 0-932408-02-8. $30.00................ ................... S Volume III. October, 1826, through April, 1830. THE NASHVILLE COLONY. ISBN 0-932408-03-6. $30.00. . .......... ___ ... . . . . . .S Volume IV. May through October, 1830. TENOXTITLAN, DREAM CAPITAL OF TEXAS. ISBN 0-932408-04-4. S30.W ...... . ...... . ...S Volume V. October 11, 1830, through March 5, 1831. THE UPPER COLONY. ISBN 0-932408-05-2. $30.00 ........... . . . . . _ - - - - ...S Volume VI. March 6 through December 5, 1831. THE CAMPAIGNS AGAINST THE TAWAKONI, WACO, TONV'ASH, AND COMANCHE INDIANS. ISBN 0-932408-06-0. $30.00........................................ ............... S Volume VIL December 6, 1831, through October, 1833. THOSE ELEVEN -LEAGUE GRANTS. ISBN 0-932408-07-9. S30.00 ...... ........S Volume VIII. November, 1833, through September, 1834. ROBERTSON'S COLONY. ISBN 0-932408-08-7. S30.00 .................. . ... .S Volume IX. October. 1834, through March 20, 1835. SARAHVILLE DE V'IESCA. ISBN 0-932408-09-5. $30.00 - - - - - - - - - - - -- - - - - --- - -- - -S Volume X. March 21 through July 25, 1835. THE RANGER RENDEZVOUS. ISBN 0-932408-10-9. $30.00......................... . . Volume XI. July 26 through October 14, 1835. NASHVILLE-ONTHE-BRAZOS. ISBN 0-932408-11-7. $30.00 .................... . . . ...S Volume XII. October 15, 1835, through January 14, 1836. THE MUNICIPALITY OF MILAM. ISBN 0-932408-12-5. S35-00........ . . .. . . .. SS Volume XIII. January 15 through March 17, 1836. THE CONVENTION AT WASHINGTON-ON THE-BRAZOS. ISBN 0-932408-13-3. S:35.00. - .S Volume XIV, March 18 through July 22, 1836- THE BATTLE OF SAN JACINTO AND THE FALL OF FORT PARKER. ISBN0-932408-14-1. $35.00......... ......... ....... ................................. ....... ..............S Volume XV. July 23, 1836, through August 9, 1837. THE GENTLEMAN FROM MILAM. ISBN 0-932408-15-X. S35.00........ . . . ........ .S Volume XVI, August 10, 1837, through November, 1838, THE CREATION OF ROBERTSON COUNTY. ISBN 0-932408-16-8. $35.00....... . -S Volume XVIL December, 1838, through August 10, 1840. STERLING C. ROBERTSON vs. SAM HOUSTON. PRESIDENT OF THE REPUBLIC OF TEXAS. ISBN 0-932408-17-6. $35.00 - - - - - - - - . - . _................................................... . -> Volume XVIII, August 11, 1840, through March 4, 1842, THE END OF AN ERA. ISBN 0-932408-18-4. $35.00 TOTAL: S Authorized dealers receive a 204,E discount for one book and a 30% discount on orders for two or more books ............................. .S SPECIAL 20% DISCOUNT TO ANYONE WHO ORDERS ALL OF THE VOLUMES ATONE TIME .. ......... ......................... . NEW TOTAL: S Add 7-1/4% (.0775) sales tax in Texas .... ......... ......... .......... ........ .................... ......................... ......S Postage and handling: S2.50 for 1 book; 2 or more, $3.00 (additional cost outside the U.S.) total ..... ...... ......................... ........S PLEASE SEND CHECK \WITH ORDER. payable to University Bookstore, for ..........................................................S Detach along dotted line. place in envelope, and mail to The UTA Press, Box.. 190929. The University of Texas at Arlington. Arlington, Texas 76019-0929. GIFT FUND EXPENDITURES CITY GIFT FUND Database Consultants,Inc.50\ ./`_O.O' $50IX0 Tom and Regina Watson InMemory ofJohn Bu|ota TITLE Classics From the New Yankees New Yankee Workshop -Outdoors Basic Woodworking Basic Carpentry Woodworking projects U John and Beverly Treuhardt ($25.00 In Memory of Louis & Beatrice Hurie TITLE Best Seller Audio suitable for family Listening John and Beverly Treuhardt (25.00 In Memory of Mr and Mrs Walter J. Treuhardt TITLE Texana °Please note that the listed price for the books may not equal the dollar amount donated because ufvarying discounts received from different vendors when the books are MONTHLY REPORT (Highlights) Library Services Director GEORGETOWN PUBLIC LIBRARY December 1995 - January 1996 ADMINISTRATION December 1995 Mary Pat McLaughlin, Library Services Director, resigned, with December 1, 1995 as her last day. Joy Marion, Head of Technical Services, resigned and left on December 22, 1995. Kathleen Burnop was hired as temporary -on -call library assistant. LR planning committee members conducted surveys throughout the community, January 1996 I LaToya Parker resigned as library page. Lee Sparks, Head of Circulation, attended a Lotus software program class and an employee motivation seminar. A Windows class was attended by staff members Lee Sparks, Doris Kingsbery, and Esther Wilson. A fax line was installed in the Library (930-3764) David Williams was hired as the new temporary page and will be working evenings and Saturdays. Judy Fabry was promoted to temporary full-time status. Lee Sparks took on the added responsibility of supervising Technical Services. Ethel Barnes toured the ALA exhibits in San Antonio. Rosa Garcia, Judy Fabry, Ethel Barnes and Lee Sparks were in attendance at the recent CTLS reference workshop. Rosa Garcia and Lee Sparks visited libraries in San Antonio and San Marcos. A special storytime program was held on Thursday, January 25, 1996. Guest presenter, Stephanie Christina, Health Program Specialist from the Texas Department of Health, presented information on Child Safety Seat. She discussed how to pick the right car seat, the appropriate way to use it and what to do about recalls of the product. IRS Tax forms are again being made available to the public. Tax help is also available until April. VOLUNTEERS Volunteers worked 253 hours in January which equates to 1.5 paid personnel. Their help is always needed but has been especially invaluable during the past months. Volunteer Doug Dapper will be taking Large Print books to the nursing homes. COLLECTIONS lu The audio collection is growing as a result of donations from the public. Several videos have been added to the collection. BUILDING FRIENDS OF THE LIBRARY The Friends of the Library have begun work on their spring projects, including a book sale in April. Books are being collected for the April sale. Georgetown Public Library 2 Georgetown Public Library Circulation and Visitor Count ffCULATION STATISTICS October November December January PATRON VISITS CURRENT YEAR 7672 1312 6803 10980 1994-1995 11260 8920 7834 9424 1993-1994 5356 9211 6621 8208 1992-1993 5204 5354 4094 5313 CIRCULATION CURRENT YEAR 15315 14389 11133 14725 1994-1995 15305 14766 12038 15024 1993-1994 14205 13607 11253 14074 1992-1993 12437 11562 10399 11824 CHILDREN'S PROGRAMS Attendance 230 622 295 282 Programs 1 3 1 *m Hour 8 8 5 8 curs 1 2 2 Movies '"110 1.0 :W&*4:_4WKQW ILL ordered 24 29 29 36 ILL filled 22 21 27 24 Literacy sessions 4 4 2 2 VOLUNTEER HOURS Adult 163.75 210.25 165.50 232.00 Teen 43.00 14.50 38.75 21.75 Community Service 22.25 4.00 Total Volunteer Hours 229.00 228.75 204.25 253.75 REGISTRATIONS City residents 59 53 36 5 Non-residents 39 31 11 35 Reciprocal 2 3 2 1 Total new 100 87 49 41 Renewals 50 61 28 67 rSHRECEIPTS nes, Room Rentals $1,139.07 $1,038.41 $884.47 $1,286.48 Non -Resident fees $1,405.00 $1,425.00 $705.00 $1,815.00 Donations $318.14 $2,069.82 $154.59 $172.84 Georgetown Public Library Circulation and Visitor Count [MLLECTION Books Purchased 277 394 213 394 Donated 222 102 59 31 Total added 499 496 272 268 Books on Cassette Purchased 12 21 64 27 Donated 0 0 4 31 Total added 12 21 68 58 tTY Or � ag February 12, 1996 TO: Georgetown Public Library Advisory Board Members FROM: Pat Ball, Beard Chair and dominating Committee SUBJECT: Beard Officers for 1996 (The nominating committee suggests the following board members be nominated for the office ..cif. °.... Chair: Amy Anderson Vice Chair. Allene'Booth Secretary. Leah Merrifield Treasurer: Jeff Kilgore cc. All Beard Members Sheila Ross Henderson Director SOS MAR' N LUTHER KING - aEORGETOWN, TFXAS 786 rs- "27 - 1 r'g30% 51 Fix. 512/930-3622 TOO, 12/930- 7