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Home My WebLink AboutMinutes_LAB_11.10.1997Georgetown Public Library Advisory Board Library Board Room November 10, 1997 Present: Sheila Henderson, Michelle Crider, Greg Gibbons, Sally Riddle, Nelda Burson, Wayne Porter, Sharon Sanders, Lay Representative Rebecca Pfiester Absent: Amy Anderson, Nell Dickson In the absence of Amy Anderson, Nelda called the meeting to order. The minutes of the October 13, 1997 meeting were approved as written with a motion from Sally, a second from Michelle and a passing vote. Comments from Citizens: Seneca Brashear expressed a willingness to help with the gala or foundation activities. Amy Anderson, Nell Dickson, and Greg Gibbons were selected as the nominating committee for next year's officers. Library Director's report was presented as written in the packet. $1,400 was received from the library birthday cards. The library closings were presented as written. The board gave Sheila a promise of support for some potential changes to the closings. Gift/Memorial Fund Expenditures were presented as written in the packet. Old Business: Long Range Plan committee has decided not to meet with staff members until its recommendations are made. New Business: Karen Powell is the president of the Friends of the Library again this year. Michelle moved to adjourn the meeting, Wayne seconded, the motion passed. Respectfully submitted by Sally Riddle. MONTHLY REPORT GEORGETO'%VN PUBLIC LIBRARY October, 1997 Highlights Board and Staff members celebrated 10 years of library service at 808 Martin Luther Ming, Jr. Street, which is where the new library building was constructed in 1987. October was filled with birthday activities, including a music and song day held Friday, October 3, and a grand birthday party held October 24. All events commemorated the services and accomplishments of the library and staff since the early 60's. The library was favored with a visit from Mrs. Anna Aiken, a citizen who is credited with getting the first library organized in the mid -sixties. A birthday card mail out program netted over $1000.00 in donations. Additionally, the Texas History/Genealogy Room was dedicated by the Mayor and board members, both current and past. STAFF - Out and About! Sheila Henderson, Lee Sparks, Eric Lashley, Kathleen Bowling, and Craig Dowell attended a Human Resources Performance Evaluation workshop, Friday, Oct. 17. Cristy McNicholas, Craig Dowell, Rosa Garcia, Eric Lashley, Lee Sparks, and Sheila Henderson spent the afternoon of October 29 at a library planning meeting. Eric Lashley and Sheila Henderson attended the Texas Municipal Library Directors breakfast in Ft. Worth, Thursday, October 30. ADMINISTRATION Staff Assistant Cristy McNicholas's hours were increased to 28 for the new fiscal year. PROGRAMMING Ms. Rosa had many exciting programs in October. First was the children's sing -a -long on October 3rd with our own Ralph Love and his Sister Sue providing the music for the after schooll children. On October 24, Ms Rosa started off the birthday celebration with Doodle Bug the Clown. She sang songs, and provided ballooncharacterss for the kids. Ms. Nelda Burson entertained the school kids from Liberty Hill with stories at Noon, and the finale was a magician named Peter the Adequate. During the month Ms Craig worked with the toddlers on Wednesday and Thursday's story time. VOLUNTEERS FRIEND'S OF THE LIBRARY Karen Powell and her group provided refreshments for the Music Day celebration and for the Birthday celebration. During October the Friend's group also held their annual meeting followed by a book review on Thursday the 16th. FUTURE PLANS!!! Library Board/Staff Gala is scheduled for January 17, 1998. Georgetown Public Library Statistics Patron Visits Current Year 1996-1997 1995-1996 1994-1995 1993-1994 1992-1993 Circulation Current Year 1996-1997 1995-1996 1994-1995 1993-1994 1992-1993 Children's Programs Attendance Programs Story Hour Tours Movies Crafts Other Other Services ILL ordered ILL filled ILL Periodicals Literacy Sessions Large Print Circ Volunteer Hours Adult Teen Community Service Total Volunteer Hours Comparative Fiscal Year Statistics 1997 October Year to Date 15,383 15,383 11,504 161,905 7,672 125,397 11,260 113,240 5,356 104,437 5,204 66,443 20,333 13,865 15,315 15,305 14,205 12,437 kY 97-99 Statistics 787 9 5 54 45 50 60.50 52.00 20.00 132.50 20,333 206,504 174,409 187,548 182,578 159,648 787 9 5 0 0 0 0 54 45 0 0 50 60.50 52.00 20.00 132.50 Registrations City Residents - new 762 762 City Residents - Renew 0 Non -Residents - new 39 39 Non -Residents - Renew 49 49 Reciprocal 0 Total 850 850 Cash Receipts Fines, Room Rentals 1,371.95 1,371.95 Non -Residence Fees 1,410.00 1,410.00 Donations 909.94 909.94 Occasion Christmas New Year's Eve New Year 1998 Memorial Day Staff Development Day Inventory Labor Day Thanksgiving City Staff Recognition Luncheon Christmas 98 New Year's Eve New Year 1999 Day Tuesday Wednesday Thursday Friday Thursday Friday Monday Friday Saturday Friday Wednesday Thursday Friday Monday Wednesday Thursday Friday Saturday Friday Wednesday Thursday Friday Saturday Thursday Friday Georgetown Public Library 1997/1998 Closing Dates Date Dec 23 Dec 24 Dec 25 Dec 26 Dec. 31 Jan. 1 May 25 July 3 July 4 Aug (TBA) Sep 2 Sep 3 Sep 4 Sep 7 Nov 25 Nov 26 Nov 27 Nov 28 Dec Dec 23 Dec 24 Dec 25 Dec 26 Dec 31 Jan 1 City Offices Closed X X X X X Additional Library Closing 6pm closing noon opening 6 pm closing X temp staff 6pm closing X 6pm closing moon opening 6pm closing GIFT FUND EXPENDITURES OCTOBER 1997 CITY GIFT FUND Jean M Ehnebuske $15.00 Not specified Ken Anerson Ghost Stories of Old Texas 3 by Zinita Fowler Georgetown Public Library 96-97 97-98 98-99 99-00 00-01 Personnel Program Costs Personnel Program Costs Personnel Program Costs Personnel Program cn-qtq Pprannnal Dr^.— t, 4- GOAL I Objective 1 Sunday hours 0.3 5,616.00 624.00 Weekday hours 0.3 5,616.00 624.00 Objective 2 Outreach Coordinator 0.6 14,352.00 1,248.00 Objective 3 Library signs- 5,000.00 Objective 4 )' Security system purchase 25,000.00 Temporary personnel 0.15 2,240.00 Objective 5 Collection agency 2,000.00 Objective 6 Binding 3,600.00 Preservation 1,500.00 Training 500.00 Objective 7 OPAC Upgrades 2 (Equipment) 5,000.00 6 (Equipment) 12,000.00 CID ROM programs 1,500.00 5,000.00 5,000.00 5,000.00 5,000.00 Telephone upgrades 8,000.00 Telcirc 19,000.00 Dbjective 8 Total Reference Service 24,000.00 0.1 2,400.00 )bjective 9 Children's staffing 0.5 18,720.00 0.1 1,872.00 0.1 1,872.00 Dbjective 10 Remodel children's etc. 4,700.00 Public area enclosures 15,000.00 Total for Goal 1 $56,920.00 $9682400 $30,872.00 $7,400.00 $6,872.00 Total --FTE's 0.5 1.35 1.1 0.1 0.1 Georgetown public Library 96-97 97-98 98-99 99-00 00-01 Personnel Program Costs Personnel Program frosts Personnel Program Costs Personnel Program Casts Personnel Program Costs I i GOAL Objective 1 Book expansion 52,500.00 65,625.00 82,030.00 102,530.00 128,160,00 Automated ordering 6,000,00 1,800.00 1,800.00 1,800.00 1,00.00 Cataloging staff 1 26,000,00 Processing staff 1 18,720,00 Objective 2 see Objective 1 Goal 2 Objective 3 Acquisitions staff 0.5 I 9,360.00 Shelving expansion 5,000,00 Total for Goal 2 __630.00 11,145.00 A 93,190,00 I 104,330.00 129,960.00 Total - FTE's 0 2 0.5 0 a 0 GOAL 3 Objective 1 Internet access 16,000.00 Dial in access to OPAL 20,000:40 i Community bulletin board 5,000.00 500.00 500.00 I 500.00 500M Total for Goal 3 000.00 _�+5�., _ $16,500.00 $20,500:00 500.00 $500.Oi1 Total - FTE's 0 I 0 0 0 0 Georgetown Public Library 98-97 97-98 98-9 99-00 00-01 Personnel Program Costs Personnel Program Costs Personnel Program Costs Personnel Program Costs Personnel Program Costs GOAL 4 Objective 1 Remodel office area 10,000,00 j Staff: workstations Objective 4 10,000,00 1,500.00 1,500.00 1,500.00 Volunteer, Coordinator 3 1 2 Q Total forGoal a Total - FT`l 's __...1t?,tIOMO 0 5 32 000.00 I --- —1,500,00 0 1,500m O 1 500.00 GOAL 5- Objective 1 Legalfees 1,000m Total for Goal 5 Total - FTE's 0,00 ` .._ i3OtlQ,ti0 0,00 0.00 0 � OM 0 96-97 97-98 98-99 99-00 00-119 Personnel Program Coss Personnel Program Costs Personnel Program Costs Personnel Program Costs Personnel Program Costs Goal Totals Total Program Costs Total FTE's 135,420,OO t1.5 8,35 �58,4 .00 14 062.00 1.f 11 730�00 0:1 =$1_38�832,00� 0.1 CITY OF �+gy. Sp �5 /,r�+ �py� rw'fi��✓ j' 3 d�# h Fd3.NOEG IN 184S Georgetown r .r Board Array Anderson Chairperson Nelda Burson Vice Chairperson Michelle Crider Nell Dickson Greg Gibbons- Treasurer Rebecca Pester Janes Porter Sally Piddle Secretary Sharon Sanders (Vacancy) GEORGETOWN PUBLIC LIBRARY 8 MARTM LUTi-f ib KWG - GEORsETOWN, TEXAS A a 6- '7 512/ €w .x 1 FAX51 J Cam TOD: S 1 19 0] 3507 Georgetown Library Foundation Library Board Room November 10, 1997 Present: Sheila Henderson, Michelle Crider, Greg Gibbons, Sally Riddle, Nelda Burson, Wayne Porter, Sharon Sanders, Lay Representative Rebecca Pfiester Absent: Amy Anderson, Nell Dickson In the absence of Amy Anderson, Nelda called the meeting to order. The minutes of the October 13, 1997 meeting were approved as written with a motion from Sally, a second from Michelle and a passing vote. The band, Senior Austin Jazz Band, was confirmed for S375 plus the cost of a meal for each band member (13 - 15 people). It was suggested that Sharon check to see if the Sun City Ballroom could be donated for the gala. It was suggested that the gala be advertised on the cable bulletin board. Sally presented the invitation, tickets, and program. Sonic suggestions for changes were made. The treasurer's report was presented as written. There was no old or new business. The meeting was adjourned by a motion from Greg and second from Michelle and a passing vote. Respectfully submitted by Sally Riddle.