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HomeMy WebLinkAboutMinutes_LAB_10.13.1997Georgetown Public Library Advisory Board � A Library Board Room October 13, 1997 Present: Sheila Ilenderson, billy Andersoil; Michelle Crider, Greg Gibbons, Noll Dickson, Sally Riddle, Nelda Burson, Wayne Porter, Lay Representative Rebecca Pfiester Absent: Sharon Sauiders Amy Anderson called the meeting to order. The minutes of' tile September 9, 1997 meeting were approved as written with a motion fi'oni Nell, a. second froill Ciro, and a. passing vote. Comments Iron Citizens: There were letters included in the hoard meeting packet. Patrons responded positively to the Music Celebration . Comments froni Chair: billy reminded the board that a. nominating coniillittoo Should be chosen fbr next years board officers. New member, Wayne Porter, was introduced. Library Director's report was presented as written in the packet. (October 24 will he the � Birthday Celebration for the building.) '1'llo board is asked to attend the dedication of the Texas History room at 11 am. Rebecca reported many positive comments about the CTLS meeting. She indicated that the library will Soon be deeding to deal with the cciisorsllip.of the lntcnict and how.to handle that issue. Tong Range Plan: Greg and Michelle will meet prior to meeting with the stai'1'members cm the Committee. Sheilawill find 2 staff nlcnibers willing to be oil the committee. New Business: Michelle reminded tlic board about the wconling book review this week. Sally moved to adjourn tllc meeting. Nell seconded, the motion passed. Respectfill_y submitted by Sally Riddle. October 2, 1997 Dear *k,,.o - 1-4 I would like to take this opportunity to let you know my thoughts regarding the Summer Reading Program. My children ages 8 and 10 have participated in the program for three years. The program has enabled them to improve their skills in Reading, Social Studies, Art, etc. This was all due to the variety of activities Mrs. Rosa provided on a daily basis. The program provided participation from children of all ages. This year, there were so many who wanted to participate in activities that were not a part of the first 66 participants; Mrs. Rosa made special provisions for the additional kids to be included in the days' activities. She always had some form of reward for the children such as: coupons, treats, stickers, bookmarks and the list goes on. Every year her creativity amazes me! My children and I look forward to participating again next year. In addition, I would like to commend the efforts of the volunteers and support staff. Sincerely, Karen Rodriquez 8/15/97 Board of the Georgetown Library 808 Martin Luther King Georgetown, Tx. 78626 Board Members, Please accept the check enclosed as a contribution to the Georgetown Library, on behalf of Mr. Harry Gold. These funds represent excess funds raised for the statue of Harry Gold located on the courthouse lawn. We know that Harry had a great fondness for the Library, and would want these funds to go for this purpose. We wish the Library the greatest success in the future. Tim Harris on behalf of the fundraising committee Martin H. Beeman Publishers` Representative 1103 Country Club Georgetown, Texas 78628 (512) 863-0521 fax (512) 863-3187 mhbeeman@aol.com September 10, 1997 Mayor Leo Wood Georgetown City Council Sheila Henderson Georgetown Library Board I thank you all for allowing me the opportunity and privilege to serve the community as a member of the Georgetown Library Board. I find, due to business and parenting demands, that I no longer can afford the time the position deserves. Please consider this my rsignation. Thank you again for allowing me the honor of serving with such a finie and dedicated group of people. Sincerely, Martin H. Beeman �V G""r'O'etown 11348 September 17, 1997 Bob Cordier, Executive Director Georgetown Area United Way P. O. Box 984 Georgetown, TX.78627 - 0984 Dear Mr. Cordier: Speaking for the staff and patrons of the Geogetown Public Library, please accept my sincere gratitude for the computer we received through your program. It will greatly enhance our ability to provide census, marriage and death records, military records, and other relevant information to our patrons. We are very pleased to be recipients of this award. Once the installation is complete, we will invite you and any of your board members to search the databases. Again, thank you. Sincerely, Sheila Ross Henderson Library Services Director cc: Library Advisory Board GEORGETOWN PUBLIC LIBRARY 808 MARTIN LUTHER KING 0 GEORGETOWN,' TEXAS 78626-5527 - 512/930.3551 0 FAX: 51 2/930.3622 - TOO. 512/930-3507 Geo"r'ggtown September 17, 1997. Ms. Paula Baker Director,, Corporate Support Plans and Programs IBM c/o Gifts In Kind International 333 North Fairfax Street Alexandria, VA 22314 Dear Ms. Baker: The Staff and Board of the Georgetown Public Library wish to express our sincere appreciation for the computer and monitor donated by your company that was awarded through the Georgetown Area United Way grant process. The computer will be used in the recently constructed Texas History/Genealogy room to provide electronic resources of interest to our patrons. The community is greatly enthusiastic over the prospect of having local history materials set apart from the regular collection and indeed will avail themselves of the opportunity'to use the computer to obtain information. We appreciate your generosity and would welcome a visit from you or any of your representatives. Sincerely, IIlII`yI�1�Y�'� i Sheila Ross Henderson, M.L.I.S. Library Services Director cc: Georgetown Area United Way GEORGETOWN PUBLIC LIBRARY BOB MARTIN LUTHER KING • GEORGETOWN, TEXAS 78626.5527 • 512/930.3551 • FAX: 512/930.3622 • TOO: 51 2/930.3507 1 Ge"o'r*town September 15, 1997 J. Wayne Porter P.O. Box 289 Georgetown, TX 78627 Dear Mr. Porter: You received 'a board packet from the library but not an official letter announcing the Mayor and Council's decision to appoint you to this board, and for that I offer an apology. I hope you will forgive the oversight and allow me the opportunity to welcome you as our newest advisory board member. The Library Advisory Board meets on the second Monday of each month, in the Library Board room, at 6:30pm. Since your appointment begins late in the year, I will be happy to give you an individualized T orientation to acquaint you with -board member responsibilities and current projects now on the agenda. I have heard wonderful -things about you and look forward to meeting you. Please feel free to contact me anytime: My direct number is 930-3624. Again, please accept my apology for the delay in contacting you. Sincerely, Sheila Ross Henderson Library Services Director cc: Murray Blackman, Assistant to the City Manager [—Library Board Members GEORGETOWN PUBLIC LIBRARY 808 MARTIN LUTHER KING • GEORGETOWN, TEXAS 78626.5527 0 512/930-3551 • FAX: 51 2/930-3622 - TDD: 51 2/930-3507 MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY September, 1997 Highlights Library Staff Inventoried the collection from September 2 - 4 with pleasing results. Many books that previously held the status of missing in inventory have been accounted for. However, local history books of great significance to the community, still remain on the missing list. Staff processed over 1000 G1SD kids card during the month and are continuing to pick up new applications from the schools. Parents, teachers, and students have expressed their appreciation for this opportunity. STAFF - Out and About! Sheila Henderson attended several meetings in connection with the Georgetown Project, Mission Possible, and the Texas Library Association, Sep.15,24,27, and 30. Library Staff participated in the annual City of Georgetown Health Fair September 10. Craig Dowell, Lee Sparks and Rebecca Pfiester attended the CTLS meeting on Friday, Sept 12th in Leander. On September 25-26, Lee Sparks attended a Disaster Recovery Seminar in Waco. Ethel Barnes and Cristy McNicholas attended the second day for hands on training in case of a disaster. Craig Dowell and Sheila Henderson attended the TLA Fall Meeting on Saturday, Sept 27 held in Burnet. ADMINISTRATION Michelle Craig started as Ms Rosa's assistant on September 10. She will be the story time leader for the toddler class on Wednesday's and Thursday's. PROGRAMMING In September the children learned about teddy bears, the color red, and symbols. Ms Rosa and Ms Michelle have divided the story time group up by age in order to better serve our young readers - 18-35mo and 3-5 years. VOLUNTEERS For our Fiscal Year 96-97 our volunteers clocked in more than 1900 hours. We would like to thank our dedicated volunteer staff for all their hard work and support. This year was particularly hard on some of you due to our every changing office space, but you stuck with us through it all and we do appreciate it. Karen Powell and Friend's are busy as always planning for their Annual meeting set for October 16. This meeting will be combined with the fall book review, which will be here at the Library. FUTURE PLANS!!! Musical kickoff of Library's birthday celebration, October 3. Book Author Jim Hightower is scheduled to visit late October. A celebration of the Library's birthday, October 24.. Library Board/Staff Gala is scheduled for January 17, 1998. Georgetown Public Library Statistics Fiscal Year Statistics 1996 1997 Patron Visits October November December January February March April May June July August September Year to Date Current Year 1995-1996 11,504 10.727 9,247 11,991 11,623 14.595 15,810 15,730 17,672 16,999 13,031 12,976 161,905 1994-1995 7,672 11,260 9,312 8,920 6,803 7.834 10,930 10,792 9,480 14,538 11,463 14,241 11,287 10,271 8,558 125,397 1993-1994 5,356 9,211 6,621 9,424 8,208 8,381 10,669 13.387 8,793 10,300 9,603 9.746 7.400 10,103 10,622 8,967 7,700 7,218 113,240 1992-1993 5,204 5,354 4,094 5,313 5,840 6,455 6,822 5,398 8,649 9,678 7,517 9,231 5,797 9.045 5,452 104,437 66,443 Circulation Current Year 1995-19% 13,865 13,161 12.560 15,885 16,909 18,345 17,847 17,206 23132 23,154 17.993 16,447 206.504 1994-1995 15,315 15,305 14,389 14,766 11,133 12,038 14,725 13,120 14,447 13,866 13.491 18,076 18,711 15,138 12,000 174,409 1993-19N 14,205 13,607 11,253 15,024 14,074 14,645 14,796 16.029 16,178 14,241 14,903 15,965 14,220 19532 18,474 18,662 14,867 187,548 1992-1993 12,437 11,562 10,399 11,824 12,234 14.436 12,850 11,486 19,806 17,240 17,353 16,684 17,351 15,212 14,832 13,284 182,578 159,648 FY96-97 Statistics Children's Programs Attendance Programs 491 2 494 427 286 520 1,070 376 751 5,662 3,640 0 196 13,913 Story Hour 13 3 4 2 8 1 8 2 10 3 12 10 1 16 7 8 14 4 0 0 1 36 Tours Movies 1 1 1 1 2 4 6 2 0 8 101 18 Crafts 1 4 3 0 8 Other 2 3 0 5 Other Services ILL ordered ILLfilted 26 34 38 37 47 42 36 39 50 47 30 38 464 ILL Periodicals 25 28 32 21 37 30 31 34 49 37 30 25 379 Literacy Sessions 00 Large Print Ciro 46 44 45 46 lei Volunteer Hours Adult Teen 131.75 85.00 93.00 84.50 112,25 100.00 72.50 74.50 4&00 26.00 38.50 39.00 905.00 Community Service 59.50 68,50 49.50 46.00 36.00 18.75 30,50 28.25 65.00 22,25 68.00 3.00 76.75 32.00 173.50 144.00 1&00 25.00 775.75 Total Volunteer Hours 259.75 180.50 147.75 143.25 199.50 171.00 11.00 160.25 22.50 129,00 3.00 224,50 0.00 170.00 0.00 S4.50 11.00 75.00 234.25 1,915.00 Registrations City Residents - new City Residents - Renew 155 97 85 159 1S0 161 143 166 116 128 386 746 2,492 Non -Residents -new Non -Residents- Renew 40 58 34 55 12 33 37 26 36 38 30 35 30 19 29 0 366 Reciprocal 0 53 70 51 67 63 84 63 44 54 695 Total 253 186 130 249 246 248 248 259 235 221 449 829 0 3,553 Cash Receipts Fines, Room Rentals Non -Residence Fees 814.83 1,515.00 1,140.18 1,028.78 1,268.82 1,395.06 1,175.00 1.344.61 972.65 1,351.76 2,565.96 1,225.66 1,149.17 15,432.48 Donations 453.00 1,375.00 286.16 755.00 1,500.00 1,595.00 1,495.00 1,660.00 1,655.00 1,960.00 1,480.00 1,085.00 1,305.00 17,380.00 324.89 404-17 1,321.59 475.86 384.92 10,912.18 378.03 1,300.00 844.41 1,099.64 18,184.85 GIFT FUND EXPENDITURES SEPTEMBER 1997 BOOK DONATIONS Dell Barnes Too Close for Comfort by Eve Gaddy In Honor of Eve Gaddy Pamela & Todd Fagg & Family Simpler Times by Thomas Kincade In Memory of John William "Bill' Daniels Helen Girard The Measure of a Heart by Janette Oke The Ramparts of Heaven by Gilbert Morris Fields of Glory by Gilbert Morris Shield of Honor by Gilbert Morris Winds of God by Gilbert Morris Sword of Truth by Gilbert Morris Victor Hotho A Stranger for Christmas by Carol Lynn Pearson Native Plant Society of Texas, Georgetown Chapter Wildflower Manual by The Texas Department of Transportation J.C. & Doris Treuhardt A Gentle Thunder by Max Lucado In Memory of William H. "Bill' Gatlin CITY GIFT FUND The Hester Family $25.00 In Memory of Pat Durham Sandra & Marvin Waley $50.00 In Memory of Harry Gold Williamson County & Cities Health District $36.25 In Memory of Everett Allen SHERIFF JIM BOUTWELLL COLLECTION All Rise by Louise Ann Fisch Deaf Smith by Jo Harper Ghost stories of Old Texas II by Zinita Fowler Into the Far Wild Country by George Wythe Baylor Kacy and the Space Shuttle Secret by Sharon Kahn Mattie Monkey Mouth by Patsy R. McCleery Terry Texas Ranger Trilogy Texas Ranger Tales by Mike Cox Georgetown Public Library 501 (e)(3) Library Board Room ! October 13, 1997 Present: Sheila I Icndcrson, Amy Anderson, Michelle Crider. Grog Gibbons, Nell Dickson. Sally Riddle, Nelda RUrson, Wayne Porter, I.ay Representative Rebecca Pfiester Absent: Sharon Sanders Amy Anderson called the meeting to order. The minutes of the September 8, 1997 sleeting were approved a.s written with a. motion from Nell, a. Second f2'om Michelle and a passim vote. Nell presented auction items that she had confirmed or was working on. The library has received some books for the auction. '1'llc treaS122'er'S fCport waS prcSGiitCd a.S wr2ttcil. 'f�llc 501(c)(3) budget was presented as written. Sheila noted that she has submitted an application fir a grant ('rani the United Way. Nell moved that 1) the board approve the Maine eliingc of the 501(e)(3) board to "'Ilic Georgetown Library Foundation" in (lie existing by-laws and use the name temporarily fbr operations and 2) sot a non -binding elate of April 1, 1999 as a. target for adopting new by-laws. Nelda seconded the niotion. The motion passed. The meeting was adjourned by a motion from Oreg and second from Nell and a passing vote. 1t.cspectfiilly suti2nittcd by Sally Middle.