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Home My WebLink AboutMinutes_LAB_09.08.1997Georgetown Public Library Advisory Board Library Board Room September 8, 1997 Present: Sheila Henderson, Amy Anderson, Michelle Crider, Greg Gibbons, Nell Dickson, Sally Riddle, Nelda Burson, Martin Beeman, Sharon Sanders, staff member Cristy McNicholas Absent: Lay Representative Rebecca Pfiester Amy Anderson called the meeting to order. The minutes of the August 11,1997 meeting were approved as written with a motion from Sally, a second from Nell and a passing vote. Comments from Citizens: • There were complaints included in the library board packets along with Sheila's responses. Sheila said that she has not heard further from the complainants. • A patron responded positively regarding the library cards given through GISD. • Morton King and Karen Powell expressed support for creation of a foundation separate from the Library Board. They proposed that the board consider waysthat the Friends of the Library could be involved in the new organization. New member, Wayne Porter, was not in attendance. Library Directors report was presented as written in the packet. (October 24 will be the Birthday Celebration for the building.) The board asked how it needs to be involved in the celebration. This can be discussed at the next meeting. Long Range Plan: Greg wants to updatd the LRP. Greg will chair a committee, Michelle will help. It was suggested that 2 staff members help on the committee. Cristy said that she would ask for volunteers at the next staff meeting. New Business: • The board expressed appreciation to Greg for his presentation of the LRP's status to the city council. • The board voted for "Library, Parks & Recreation Department" as the new division's name (this was not one of the choices presented). • The board looked at a picture of a statue of Martin Luther King, Jr. that a patron would like to donate. The board is asking for more information about whether or not it will cost the library to enclose the bust or to have it mounted on a pedestal, etc. Sally moved to adjourn the meeting, Nelda seconded, the motion passed. Respectfully submitted by Sally Riddle. GIFT FUND EXPENDITURES AUGUST 1997 CITY GIFT FUND Mr. Ed Fairburn $520.00 Not specified BOOK DONATIONS The following items are Books on Tape: Mr. Martin Beeman Elizabeth Bowen (Selections) by Elizabeth Bowen Guilty as Charged (Anthology) Infernal Affairs by Jane Heller The League of Frightened Men by Rex Stout White Smoke by Andrew Greeley Donated in Honor of Ms. Virginia Davis: Northanger Abbey by Jane Austin Persuasion by Jane Austin Pride and Prejudice by Jane Austin Sense and Sensibility by Jane Austin Mr. and Mrs. Don McGee My American Journey by Colin Powell Ms. Ann Ogeden Coming Home by Rosamunde Pilcher Mr. and Mrs. Keith Riddle Minute Mysteries 2 by Patrick Fraley Ms. Sally Riddle Case Closed -No Prisoners by Louis L'Amour San Gabriel Women's Club Classic Poe by Edgar Allan Poe Miss Tempy's Watchers by Sarah Orne Jewett The Strange Orchid by H. G. Wells Mr. and Mrs. Shanahan The Fourth K by Mario Puzo Mr. Kart Stippick A Place Called Freedom by Ken Follett Mr. and Mrs. John Treuhardt The Clinic by Jonathan Kellerman In Memory of Walter and Radie Treuhardt Winter Fire by Elizabeth Lowell In Memory of Jay L. Wolf, Sr. 14- Ge-`Rggtown .August 25, 1997 Katherine Keller 30217 Oakmont Georgetown, TX 78628 Dear Mrs. Keller: I have reviewed your complaint regarding reading materials "The Best American Poetry 1993... 1994 , and given much consideration to your request to remove the books from the shelves. I am sorry for your son's experience involving these books. All books are selected and added to the collection within the scope of the library's collection development/se-lection policy. We consult book reviews and all appropriate selection tools before selecting materials for inclusion into the collection. We house these books in the adult section of the library, clearly an indication that material subject matter is intended for the adult audience. I The mission of the Library, is to provide general materials for all members of the community. Therefore, the books will follow due process with iegards to their lifespan on the shelf. We hope that you understand our position with this matter and will continue to be a patron of the library. If you wish to bring this matter before the library advisory board, the next meeting is scheduled for September 8, 1997, at 6:30pm, in the Library's Board Room. Siincerely, Sheila Ross Henderson Library Services Director 13EDRGETOWN PU'SLIO LIBRARY BOB MARTIN LUTHER KING ' GEORGETOWN, TEXAS 7B626-5527 ' 512/930.3551 • FAX: 51 2/930.3622 • TOO: 512/930-3507 C I I I ZE N'S-REQUEST FOR -RECONSIDERATION OF A BOOKIMATERIAL _:7777,�,-I i I r Author. rd ----ale:--L-t 3r4 Publisher (if known}: -Da041- 21, -1 Person, making request: �19 L X- Address: f) Je LA. r%.. + 0 f Telephone: C43 q -r-�rj, This. 'request is being made, on behalf of.. Person making- uestl- A�Family'Mdmib6'r req Group or organization.. (Pleaie designate), L k PLEA SE TAKE A YEW MOMENTS TO -ANSWER THE , - QUESTIONS BELOW How did you become aware of this book? A I At '04 2 Did "you read ,therntirel,book? 'AX b 0 ckipl+t bA4fv • LO 'A. What do, youbelieve is thertheme of the bo kl' fLtextl IJ ik ppr ` ��u� n tom' V, To what- in the work do you object? (Please be specific.) -?V�a-2-44 tqq 13G 4 "50 1 U564 9 37) S. What is good about the book? C rw 6. What reviews have you read or heard on the book? &4411tvmkt� 110 1�m �� fJA 7. What book of equal literary quality would you recommend that would convey as valuable a picture and perspective of the subject treated? CL IAJt 40b_ 8. What would you like the library to do about this work? VaLi.73 ffwt-6' skj,64S W i t may, St4� Of After the completed request form is received, the Librarian will review the reasons for the request and the fpterial in question and will attempt to answer the complaint to the patron's satisfaction. If the patron is not tisfied with the Librarian's action, a request may be made for the material to be revie%vdd by the Library Board. The decision of the Library Board shall be final. -tw 64A t I *t kJZ � I -OT W v i a ass rib ,s. S IJj, r ;jii .err- r.� ,f.r} 3 `s { •_> t . •�' .. l �+ Y WWi..�i •� � —t.. ! • ^'" t' .l �1nr•vJ1 * '{ ..(Jl%� "v\.J�+. y' } t r s a�j , �, rY- f : } "� f.'.}:,�� t' a �+ `* t � ..—•.__ t y. rl G e" 6- �gg LQ� Kq August 25, 1997 Mrs. Nita Davidson 1818 Elm Street Georgetown, TX 78626, Dear Mrs. Davidson: Thank you for the wonderful comments regarding the library and Rosa Garcia. We appreciate hearing from patrons regarding our programming, services, and certainly our staff. I am glad you relayed your concerns about how staff treats our little patrons. We train our staff to think safety first. That means our first concern is for the safety of the child. Our children climb and fall every day of the week at home. However, it becomes a more serious matter when this happens at a place of business or even in our neighbor's home. It is the Library and City'spolicy to practice prevention at all , times. We mandate that staff ensure the.safety of each of our patrons, but they must also use a loving hand and soft voice. Secondly, you were correct in your observation that at one time or another each of us is noisier than we should be within the walls of the Library, and the noise level increases proportionally with the number of patrons present and the kinds of activities in which we are involved. Many times- staff have to quiet themselves when responding to patron queries or just being friendly with patrons! I have spoken with Mrs. Bowling concerning this incident and feel confident that she will make every effort to assure that her actions do not appear threatening or unfriendly when resolving an issue or situation with our little patrons. Her first concern is that children have a positive experience in the library and will grow up feeling that a library should be their first contact upon entering a new community. I hope you will continue to be an advocate of the library and should you hear other complaints, please let these people know that I will work diligently with them to resolve the conflict. Please feel free to stop by and visit with me on your next visit to the Library. Sincerely, Sheila Ross Henderson Library Services Director cc: Randy Morrow, Division Director Library Board GEORGETOWN PUBLIC LIBRARY BOB MARTIN LUTHER KINs, • G£ORGETowN, T£XAs 78626.5527 ' 512/930-3551 • FAX: 51 2/930-3622 • TDD: 51 2/930-3507 ti. 1818 Elm Street Georgetown, Texas 78626 August 17, 1997 Georgetown Public Library M. L. K. Street Georgetown, Texas 78626 Dear Ms. Henderson, We have enjoyed the Georgetown Library very much over the past few years. Rosa outdid herself again this year in planning a wide variety of wonderful activities to encourage children to read and to use the library facilities. My children enjoy Mrs. Rosa and she always makes them feel very special. She patiently answers there many -questions and helps them in finding whatever their special interest is that week. I commend her for a job well done and you for supporting her. I am concerned, however, about a incident that happened the middle of July with another librarian, I believe her name is Kathleen. Instead of being approached politely and asked to keep quiet. She came into the childrens library, slammed the door, walked to the middle of the room, stood with her hands on her hips and glared at the parents and a little girl who was spinning and singing. After glaring for a few seconds she looked at me and asked rudely for us to tell our children to get quiet or keep it down or something similar in nature. What do you say but, O.K. A little while later while I was in the stacks with one of my daughters my two year old ran over to the puppet theater and started to climb in the back. Another little boy was trying to get him out when she (Kathleen ) huffed over yelled for them to get out of there. Then proceeded to shove the theater up against the wall , then shove the couch up against the theater and then walked out. I stood there in shock, then got out of the library as fast as I could. She made more of scene of getting it quiet than the noise that was being made. I do not know how the other ladies in there felt but I was certainly upset by the behavior. And my friend that was in there with me couldn't believe that a librarian would act that way. I would not defend that my children were not talking or making noise. It also would not be the first time we have been asked to be quiet in the library. Ethel and Pat (or is it Judy) have been polite when they ask myself, my children or others to be quiet. But children forget and need to be remindedas well as adults. And two year olds have to be reminded constantly. So we try very hard to be considerate and respectful of others. I have worked to make reading an important part of my childrens lives and use the . library as often as possible. I would hate to think that an experience like this would make a child (mine or any other) not want to return to the library. I would also not want any ramifications to come on the library if another child were treated in this abusive manner. That is why I thought it best to bring this matter to your attention. We will continue to use the library, but I have felt uncomfortable in returning after being glared at on entering when she was there. Thank you for all the work in providing reading opportunities for people and children in our community. I Sincerely, �— /" 6TNJ Nita Davidson MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY August,1997 Highlights August was spent finalizing procedures for the Kids' Card Program which would allow every GISD student the opportunity to have a library card. Though the card carries restrictions for non-residents, it still permits check-outs for up to five reading materials per circulation period at no cost to the student. The program has been well received by the teachers, librarians and students of GISD. The Library Advisory Board presented a brief overview of the accomplishments of the Library over the past year to City Council. The Board plans to review the Long Range Plan and revise it as necessary to ensure successful development of the library. Tuesday, August 19, the library was favored with a visit from former American Library Association Executive Director, Ed Holley, Dr Holley was also former Dean of Libraries at the University of Houston and Dean of Libraries at the University of North Carolina. Dr Holley was favorably impressed by our library and took many pictures of the facility and staff. STAFF - Out and About! Technical Services staff attended software training on Acquisitions module August 4-8. Library Staff participated in the annual Austin Public Library 1CTLS Staff Development Day held August 15. On August 19, Kathleen Bowling and Craig Dowell attended Hospitality Training sponsored by the Convention and Visitors Bureau. Sheila Henderson attended several meetings at Tippit, Benold and Hartland Bank in conjunction with committee assignments regarding the Georgetown Project, Mission Possible, and Tippit's Campus Improvement Plan, August 4,6,21 and 22. Craig Dowell attended Time Quest training sponsored by Franklin Day Planners on August 27. ADMINISTRATION Paige T'Voolridge started as our new evening and weekend Library Page, and Maria West is our new Circulation Assistant - Part time. PROGRAMMING After a very successful Summer Reading Program, Ms Rosa took some time to gather her thoughts regarding the fall programs. She has been ordering books, cleaning up the children's area, and planning great projects for the 10 Year Birthday Celebration of the Library. We look forward to music, crafts, and story time. Starting in September she will have story time on Wednesday and Thursday mornings (repeated story) for pre- school and toddlers. VOLUNTEERS The volunteers helped us out once again with our GISD project. In order to get the cards out to the schools we needed help cutting, stapling, sorting, counting and organizing the sign up cards into stacks. Many hours of labor went into this project, and we have our faithful vl lunteers to thank for helping out in a pinch. FRIEND'S OF THE LIBRARY I Karen Powell and friends' are playing a part in helping to organize the Library Birthday celebration. This group will be involved in all our plans for the party. October will be a very busy, month for us all. FUTURE PLANS!!! Inventory of Library Collection is slated for September 2-4. i CTLS Fall Membership meeting will be held in Burnet on September 12. TLA's District III Regional meeting will be held in Leander on September 27. The Library's celebration of 10 years at 808 Martin Luther King is scheduled for the month of October. Library Board / Staff Gala is scheduled for January 17, 1998. Georgetown Public Library Statistics Comparative Occai Year Statisticc 1996 1997 Patron Visits October November December January February Match April May June July August Year to Data Current Year 1995-1996 11,504 7.672 10,727 9,312 9,247 6,803 11,991 10,980 11,623 10,792 14,595 15,810 15,730 17,672 16,999 13,031 148,929 1994-1995 11,260 8,920 7,834 9,424 8,381 9.480 13.387 14,538 10.300 11,463 9,746 14,241 10,103 11287 10,271 125,397 Y 1993-1994 1992-1993 5,356 5,204 9,211 6,621 8,208 10,669 8,793 9,603 7,400 10,622 8,967 9,678 7,700 9,231 113,240 5,354 4,094 5,313 5,840 6.455 6.822 5,398 8,649 7,517 5.797 104,437 66,443 Circulation Current Year 1995-1996 13.865 15,315 13,161 14.389 12.560 11,133 15,885 14,725 16,909 13,120 18,345 14,447 17,847 17,206 23.132 23,154 17,993 190.057 1994-1995 15,305 14,768 12,038 15,024 14,645 16,029 13,866 14,241 13,491 15,965 18,076 19,532 18.711 15,136 174,409 1993-1994 1992-1993 14,205 12.437 13,607 11,562 11,253 10,399 14,074 14,796 16,178 14,903 14,220 19,806 18.474 17,353 16.662 17,35! 187,548 182,578 11,824 12,234 14,436 12,850 11,486 17,240 16,684 17,351 162,578 FY 96-97 Statistics Children's Programs Attendance Programs 491 2 494 427 286 520 1,070 376 751 5,662 3,640 0 13,717 Story Hour 13 4 8 8 10 12 10 14 Tours 1 1 1 2 4 16 6 8 0 93 Movies 2 0 18 Crafts 4 3 0 8 (Aher z 0 3 5 Other Services ILL ordered ILL tilled 26 25 34 28 38 32 37 21 47 42 36 39 50 47 30 426 ILL Periodicals 37 30 31 34 49 37 30 354 Literacy Sessions 0 Large Print Cire 46 44 45 46 0 181 Volunteer Hours Adult Teen 131.75 %50 $5.00 49.50 93.00 36.00 84.50 30.50 11225 65.00 100,00 72.50 74.50 48.00 26.00 38.50 866,00 Community service 68.50 46,00 18.75 2825 22.25 68,00 3A0 76.75 11.00 32DO 22.50 173.50 144.00 16.00 750.75 Total Volunteer Hours 259.75 160.50 147.75 143,25 199.50 171.00 16025 129.00 3.00 224.50 0.00 0.00 223.25 170.00 54.50 1,640.00 Registrations City Residents -new CityResidents -Renew__......_-_--..----- 155 97 __.._-.---�T._-__.--------�._.__,...___ 85 159 150 161 143 Non-Residents -new 40 34 12 37 ------ 26 36 38 30 0 Non -Residents -Renew 58 55 33 53 70 51 67 30 19 337 Reciprocal 0 84 63 44 641 Total 253 186 130 249 246 248 248 259 235 221 449 2,724 Cash Receipts Fines, Room Rentals Non -Residence Fees 814.83 1,515.00 1.140.18 1,375.00 1,028,78 755.00 1,268,82 1,500,00 1,395.06 1,595.00 1,175.00 1,344.61 972.65 1,351,76 2,565.96 1.225.66 14,283.31 Donations 453.00 286.16 324.89 404.17 1,32159 1,495.00 475.86 1.660.00 384.92 1,655.00 10,912.18 1,960.00 1.480.00 11085.00 16,075.O 378.03 1,300.00 844.41 17,08521 0 0 0 Georgetown Public Library 501 (c)(3) Library Board Room September 8, 1997 Present: Amy Anderson, Michelle Crider, Greg Gibbons, Nell Dickson, Sally Riddle, Nelda Burson, Sharon Sanders, and staff member Cristy McNicholas (alternate for Sheila) Absent: Lay Representative Rebecca Pfiester, Martin Beeman, and Sheila Henderson. The minutes of the August 11,1997 meeting were approved as written with a motion from Michelle, a second from Greg and a passing vote. Gala Review: January 17, 1998 is the date for the Gala. Cactus Pryor will be the speaker and the Sun City Ballroom is the location. Sharon suggested that we give Cactus Pryor some kind of commemorative plaque as a "Thank You". Sharon also asked the board to be actively soliciting items for the silent auction. Please have a commitment by the end of October and get the item(s) by the beginning of January. Michelle asked about the kind of music we want for the Gala. The board suggested "big band" music. Nelda will look further into the details on the food for the Gala. The Gala committee will meet on September 16, 1997y at 7pm in the library. Sally will call Trisha William to invite her to the meeting. No treasurer's report was presented at this meeting. No significant changes exist. New Business: The board discussed the Friends of the Library's proposal. Discussion included 1) that the Friend's participation would be welcome and helpful and 2) that proposal would change the focus of the foundation and not be in line with its mission. The fear is that the Friends of the Library will not have any voluntary leadership and that some of its most beneficial programs will not be repeated. The board discussed ways to help the Friends without "rolling" the organization into the foundation activities. The conclusion was to tell the Friends of the Library that the foundation will not take over administration of the writing contest but will welcome Friends' officers and members as donors to the foundation. Michelle will ask if there are other ways that the board and eventually the official foundation can help the Friends of the Library. The agenda of the next meeting will include amending the 501(c)3 board's articles of "', incorporation and by-laws to include the name change of the board to the "Georgetown Library Foundation". • Nell will have the amendments included in the packet for the next board meeting. The meeting was adjourned by a motion from Greg and second from Nell and a passing vote. Respectfully submitted by Sally Riddle. Special Called Meeting Georgetown Public Library 501 (c)(3) Library Texas History Room September 16, 1997 Present: Amy Anderson, Michelle Crider, Greg Gibbons, Nell Dickson, Sally Riddle, Nelda Burson, Sharon Sanders, and Wayne Porter Absent: Lay Representative Rebecca Pfiester, and Sheila Henderson. Chairperson, Amy Anderson called the meeting to order. Amy announced that board member, Martin Beaman, has resigned from the board. ..--- - Greg made a motion that we accept the proposed budget with the change of the Fund Raising (Goal) line item being $25,000 instead of $50,000 and a change to the Microfilm Reader line item to read "Microfilm Conversion". It was noted that the budget could be changed at any future time, but that a budget must be adopted in order for the foundation to be able to apply for any grants. The motion was seconded by Nell and passed with a unanimous vote. The meeting was adjourned. Respectfully submitted by Sally Riddle. INCOME: Fund Raising (Goal) United Way Interest TOTAL: EXPENSES: PROPOSED BUDGET Georgetown Library Board 501(C)3 9/ 12/97 Collection Development Children's Interactive Training Center Microfilm Uwkr CSav,v-,resl`ci. Printer Paper Shredder Training Promotions - Fund Raising $25 000 00 V ,000.00 .0 $28,200.00 $ 3,500.00 $10,000.00 — $ 4,500.00 $ 500.00 $ 1,500.00 $ 1,000.00 $ 5,000.00 TOTAL: $26,000.00