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HomeMy WebLinkAboutMinutes_LAB_07.14.1997Georgetown Public Library Advisory Board Library Board'! Room July 14, 1997 Present: Sheila Henderson, Amy Anderson, Sharon Sanders, Michelle Crider, Greg I Gibbons, and Nell Dickson. Absent: Nelda Burson, Sally Riddle, Daniel Castro, Martin Beeman, and Lay I Representative Rebecca Pfiester. Amy Anderson called the meeting to order. The minutes of the June 9, 1997 meeting were presented. Sheila was able to schedule some time in the August 12th City Council meeting for the library board t 1 0 report on the Long Range Plan and thank- the City Council for the opportunity of the library retreat. Comments to report to the City Council should include how library plans fit into the Georgetown's plans and the council's mission. A work session is scheduled for July 20 at 4:00 pm. During the Library Director's report, Sheila reviewed the budget process. Remaining items are as follows: 3 library assistants, technical services catalogue person, temporary staff with security system, furniture for various areas, travel money, reference CD ROM, and computers, gencology, shelving, security system, self -check, public address system. The city is dedicated to continuing its 25% increase in the base budget for the remainder of the four year period. Old business: j There haVe not yet been any positive replies of speakers for the Library Gala. Sun City ballroom is confirmed for October 25, 1997. A work session for the Gala will be held at a later date. Discussion should include an auction, a friends table, and block ticket sales 'ales to businesses. New business: A head count was taken to see who was coming to the July 20 work session. Nell moved to adjourn the meeting, Sharon seconded, the motion passed. Respectfully 'submitted by Michelle Crider for Sally Riddle. I r� 0 • Georgetown Public Library 808 Martin Luther King Blvd. Georgetown, Texas 78626 .A' Long Range Plan nformation10 2000 Goal 1. increase access to the information and collections of the Library for all citizens of Georgetown Objective 1) Extend i Library hours to meet customer expectations. Action 1) Proposed 97-98 Budget Action 2) Under investigation Objective 2) Increase outreach efforts to citizens with limited mobility and access to transportation. Action 1) Ongoing Action 2) Proposed 97-98 Budget Action 3) Ongoing Action 4) Ongoing Objective 3) Provide signs and directional aids for all public service areas. I Action 1) Proposed 97-98 Budget Action 2) Proposed 97-98 Budget Action 3) Ongoing Action 4) Under Investigation Action 5) Future Project Objective 4) Replace book security system. Action 1) 96-97 Budget Action 2) Proposed 97-98 Budget Action 3) Proposed 97-98 Budget Objective 5) initiate an aggressive delinquent materials collection program. Action 1) Began 96-97 Action 2) 96-97 Budget Objective 6) P I reserve and extend the useful life of the collection by 50%. Action 1) Ongoing Action 2) 96/97-01, 97/98-01 Budget Action 3) Proposed 97-98 Budget Ed 41 40 Objective 7) Increase access to electronic resources of the Library. I Action 1) 96/97-02 Action 2) 96-97 Ongoing Action 3) Proposed 97-98 Budget Action 4) Future Project i Objective 8) Provide reference service during all public hours. Action 1) 96-97 Ongoing Action 2) 96-97 Ongoing Objective 9) Provide children's librarian in the children s area during all open hours. Action 1) 96-97 Action 2) Ongoing i Objective 10) Provide adequate and safe Library facilities for Georgetown residents. Action 1) 96-97 Action 2) Under Investigation Action 3) Ongoing Action 4) Proposed 97-98 Budget Action S) a Proposed 97-98 Budget Goal 2. Develop a popular materials collections that satisfies customer demand. Objective 1) Decrease patron wait time for materials by 50%. 1 Action 1) 96-97 Ongoing Action 2) 96-97 Action 3) Proposed 97-98 Budget Action 4) Proposed 97-98 Budget Objective 2) Increase collection development budget until it reaches the national per capita mean expenditures for libraries in a similar population category. l Action 1) 96-97 Ongoing Action 2) 96-97 0 Objective 3) Increase the percent of multimedia materials until they comprise between 2% and 8% of the entire circulating collection Action 1) Ongoing Action 2) Ongoing Action 3) Ongoing Action 4) i Proposed 97-98 Budget Goal 3. Provide high quality Library services that meet the lifelong learning needs of Georgetown's citizens. Objective I) Develop an aggressive publicity program designed to increase the frequency with which Georgetown citizens hear about the Library. i i Action 1) 96-97 Action 2j 96-97 Ongoing Action 3), 96-97 Ongoing Objective 2) Provide access to the Library's catalog the Internet, and other appropriate on-line electronic resources. Action 1)' 96-97 Ongoing Action 2)' Ongoing Action 3) 96-97 Action 4)' Future Project Action 5) 96-97 Ongoing Action 6) Future Project Action 7)1 Proposed 97-98 Budget Objective 3) Develop a reference collection and increase the number of titles that support in4ependent learners. (.5 FTE) Action 1) Ongoing Action 2)1 Ongoing Action 3) 1 Ongoing Action 4)! Ongoing Action 5) i Action 6)1 Ongoing Ongoing 4 Objective 4) Develop programming to meet the needs and interests of adults. (1 FTE) UAction 1 Future Project Action 2) Future Project Action 3) Future Project Action 4) Future Project Objective 5) Increase by 20% the number of programs for preschool children and their care givers. (5 FTE) Action 1) Ongoing Action 2) Ongoing Action 3) In Progress Action 4) Ongoing Action 5) Ongoing Action 6) In Progress Goal 4. Develop a working environment that fosters continuous improvement, teamwork, and creativity. Objective 1) Meet customer expectations for Library services by providing Library staff adequate to meet those demands. Action 1) Ongoing Action 2) I 95/96, 96/97, Ongoing Objective 2) Develop appropriate in-service training program for all staff. Action 1)1 Ongoing Action 2) Ongoing Action 3)�, Ongoing Objective 3) Support staff attendance at all conferences, seminars, and continuing education events Action 1)' Ongoing Action 2)i Ongoing Action 3)� Ongoing 5 I Objective 4) Provide task specific equipment, tools, and work areas for each staff member. Action 1) Ongoing Action 2) In Progress Action 3) Future Project Action 4) Ongoing I Objective 5) Develop an effective volunteer program. (I FTE) Action 1) Future Project Action 2) Ongoing Action 3) Ongoing Action 4) Ongoing Goal 5. Create a strong and financially secure Library system for I George I town. Objective 1) Transform the existing 5010 (3) Library Board into a Library Foundation. Action 1) 96-97 In Progress Action 2) 96-97 In Progress Action 3) 96-97 In Progress Action 4) 96-97 In Progress Objective 2) Support the Foundation, the Library Advisory Board, and the Friends of the L I i i brary in fundraising efforts. Action 1) 96-97 In Progress Action 2) In Progress Objective 3) Initiate new partnerships with nonprofit agencies, corporate entities, governmental agencies, schools, community organizations, and citizens. Action 1) Ongoing Action 2) 96-97 Action 3) Ongoing Objective 4) Seek and/or expand funding base for support of Library services. Action 1) Under Investigation Action 2) Under Investigation Action 3) Under Investigation 91h 0 MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY June, 1997 Highlights The Summer Reading Program jump started the month of June with costumed library patrons, big and small, parading around the Courthouse Square. This event received great press coverage as has other library events during the past year. Patron response to library information published in the Williamson County Sun has been exceptionally favorable. i Staff members spent a wonderful day on Sunday, June 8, with host, Ralph Love. Ralph treated library staff and division director, Elizabeth Gray, to wonderful food and entertainment. The remainder of June was spent working on the FY' 98 budget package and working fast and furiously to keep up with the demands of the little patrons involved in the Summer Reading Program. r STAFF - Out and About! Sheila Henderson was appointed to the Texas Library Association's Intellectual Freedom Committee on June 1. It is a 3 year appointment. I Eric Lashley and Sheila Henderson provided library orientation for new council member Charles Barton, on June 3. Elizabeth Gray, Tricia William and Sheila Henderson were among many City staff who received certificates at a luncheon held in recognition of their completion of the Leadership Development Training, on June 10. June 11, Sheila Henderson participated in a Developmental Assets workshop presented by Search Institute and sponsored by the Georgetown Project. Sheila Henderson attended a CTLS Continuing Education Committee meeting at the Temple Public Library on June 15. OLibrary Staff attended the City's Values Picnic on Friday, June 27. l . Cristy McNicholas, Lee Sparks and Sheila Henderson attended a budget session with Parks and Recreational Division staff on June 30. I ADMINISTRATION a Daniel Roblez has joined us for the Summer and he is one of many involved in a 6-week Summer+Youth Program work project. He has attended Tippet Middle School, and will be a Freshman in the Fall. PROGRAMMING The Summer Reading Program got ofl'to a great start with a parade and Mime show at the Palace Theater. During June the children have decorated cookies for their fathers, painted signs, and worked with clay. They have also enjoyed a marrionette show and practiced creative writing. On Thursday's they have story time and a craft project, and on Monday's the children can enjoy videos in Spanish. VOLUNTEERS rMs Rosa has some very helpful volunteers who have donated their time this summer to help out with the Summer Reading Program. On Tuesday's, Wednesday's and Thursday's they are here helping the children make that special project. For the month of June the youth have logged in over 160 hours of volunteer time. Special thanks to Alison Bumop, Kyle Radford, Audrey and Rachel Davis, Eden Hafernik, Becca Brown and Becky Gibbons. i I FRIEND'S OF THE LIBRARY i Friend's member Rebecca Fritzson helped Ms Rosa by designing the Summer Reading Program ;flyer. She worked closely with Ms Rosa to get all the scheduling and details worked out. The Friend's also donated some of their book sale proceeds to sponsor the Mime show at the Palace Theater. F , UT UPX, PLANS!! Library will begin operating under the division of Parks and Recreation. The Division is charged with coming up with an appropriate name by July 23. Sheila Henderson will attend the Texas Library Association's Annual Assembly in Austin, July 20 - 23. Library Staff will attend Austin Public Library/CTLS Staff Dev. Day in August.. Is Patron Visits Current Year 1995-1996 1994-1995 1993-1994 1992-1993 Circulation Current Year 1995-1996 1994-1995 1993-1994 1992-1993 Children's Programs Attendance Programs Story Hour Tours Movies Crafts Other Other Services ILL ordered ILL filled ILL Periodicals Literacy Sessions Large Print Circ Volunteer Hours Adult Teen Community Service Total Volunteer Hours Registrations City Residents - new City Residents - Renew Non -Residents - new Non -Residents - Renew Reciprocal Total Cash Receipts Fines, Room Rentals Non -Residence Fees Donations Georgetown Public Library Statistics Comparative Fiscal Year Statistics I 1996 1997 October November December January February March April 11,504 10,727 9,247 11,991 11,623 14,595 15,810 7,672 9,312 6,803 10,980 10,792 9,480 14,538 11,260 5,356 8,920 9,211 7,834 6,621 9,424 8,381 13,387 10,300 8,208 10,669 8,793 9,603 5,204 I, 5,354 4,094 5,313 5,840 6,455 6,822 I 3,865 13,161 12.560 15,885 16,909 18,345 17,847 15,315 14,389 11,133 14,725 13,120 14,447 13,866 115, 305 14,766 12,038 15,024 14,645 16,029 14,241 14,205 13,607 11,253 14,074 14,796 16,178 14,903 12,437 I 11,562 10,399 11,824 12,234 14,436 12,850 I FY,96-97 Statistics 491 494 427 286 520 1,070 376 2 3 2 1 2 3 j 13 4 8 8 10 12 10 1 1 1 1 2 4 1 2 May June Year to Date 15,730 17,672 118,899 11,463 14,241 125,397 9,746 10,103 113,240 7,400 10,622 104,437 5,398 8,649 66,443 17,206 23,132 148,910 13,491 18,076 174,409 15,965 19,532 187,548 14,220 19,806 182,578 11,486 17,240 159,648 751 1 16 6 3 5,662 7 8 4 10,077 21 89 16 5 0 5 26 25 34 28 38 32 37 21 47 37 42 30 36 31 39 34 50 49 349 287 0 46 44 45 46 0 181 131.75 85.00 93.00 84.50 112.25 100.00 72.50 74.50 48,00 801.50 59.50 49.50 36.00 30.50 65.00 68.00 76.75 32.00 173.50 590.75 68.50 46.00 18.75 28.25 22.25 3.00 11.00 22.50 3.00 223.25 2i 59.75 180.50 147.75 143.25 199.50 171.00 160.25 129.00 224.50 1,615.50 155 97 85 159 150 161 143 166 116 1,232 40 34 12 37 26 36 38 30 35 0 28 50 55 33 53 70 51 67 63 84 534 253 186 130 249 246 248 248 259 235 2,054 814.83 1,140.18 1,028.78 1,268.82 1,395.06 1,175.00 1,344.61 972.65 1,351,76 10,491.69 1,515.00 1,375,00 755.00 1,500.00 1,595.00 1,495.00 1,660.00 1,655.00 1,960.00 13,510.00 453,00 286.16 324.89 404.17 1,321.59 475.86 384.92 10,912.18 378.03 14,940.80 Georgetown Public Library 501 (c)(3) Library Board Room July 14, 1997 Present: Sheila Henderson, Amy Anderson, Sharon Sanders, Michelle Crider, Greg Gibbons, and Nell Dickson. Absent: Nelda Burson, Sally Riddle, Daniel Castro, Martin Beeman, and Lay Representative Rebecca Pfiester. Amy Anderson called the meeting to order. The minutes of the June 9, 1997 meeting were presented. Nell made a motion that the minutes be approved as written, Greg seconded the motion. Greg presented a treasurer's report. A CD matures on 7/19/97. Michelle made a motion to that the money in the CD be put into a money market account. Greg seconded the motion. Sheila had compiled a list of people who were board members at the time of the building of the current facilities. It was noted that a complete list of former board members and library staff should be compiled. This may require assistance from Nelda and Dixie. Trisha, an employee of the city has volunteered to help with the Library Gala planning. Michelle moved that Sharon be given access to $4000 to further the Library Gala arrangements as needed. Greg seconded the motion. Other old business: The first 51000 from the United Way grant was used to purchase large -print books for the homebound. Applications went out with Meals On Wheels workers. Completed applications will be returned to the library through Meals On Wheels. Response has been positive. New business: Greg recommended that members read "Boards That Make a Difference" by John Carver. The meeting was adjourned by a motion from Nell and second from Michelle. RespectfullS, submitted by Michelle Crider for Sally Riddle. Georgetown Public Library Library Board 501 (e) (3) Budget Revenues FBoard Budget 96 97 $0 Actual 96 97 $0 + / - $0 Proposed 97 98 J $0 Private $0 $0 $0 $50,000 United Wa $0 $2,000 $2,000 $3,000 Interest / Fees $0 [$300.00} [$300.00] Total Revenues (l - estlmati $0 $2,300.00 Expenses _ Folleetion Develo ment Budget ' 96 97 $0 Actual , 96 97 $0 + / - Proposed 97 98 -Business Reference $0 $2,000 -New Reference Mies $0 $1,500 E ui meet/Furniture $0 $5.800 ($5,800) -Texana $p $3,225 -Color Printer $0 $450 -Microfilm Read/Printer $0 $10,000 -Paper Shredder $0 _ � $1,500 Software $Q $1,500 — I3uildui T $0 $8,300 _($1,500) ($8,300) avel &" Training' $0 $0 -Board/Staff Retreat Promotions _ mr $Q $0 ^ $0 _ $1,000 $5.000 _Total Ex nditures $015.600� _ $24,675 GIFT FUND EXPENDITURES APRIL - JULY 1997 Ms. Karen Davis (March) $35.00 In memory of Esta Penkert Ms. Catherine Kenney (April) $30.00 In memory of Patricia Godwin Mr. Ed Fairburn (June) $20.00 Not specified Mr. Ken Anderson (July) $250.00 In memory of Jim Boutwell Mr. Michael DiMambro (July) Los Alamos by Joseph Kanon