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Home My WebLink AboutMinutes_LAB_05.12.1997----- - -- c.---•• --•• • • -• ...� .......T ,..uv,c ,.oun u .�auy nluuic 0/141Vt 1&:14:U4 Page 2 of 3 Georgetown Public Library Advisory Board Library Board Room May 12, 1997 i Present: AmyAnderson, Sheila Henderson, Nelda Burson, Sharon Sanders, Martin Beeman, Sally Riddle, Michelle Crider, Greg Gibbons, Nell Dickson, and Lay Representative Rebecca Pfiester i Absent: Daniel Castro. i Amy Anderson called the meeting to order. The minutes of the April 14, 1997 meeting approved as written by a motion from Martin and a second by Greg; the motion passed. I There were no comments from citizens, but Sheila received a "Thank You" from students in a class that'she had visited. There were nu comments from the chair. i Sheila has done a preliminary budget which will be reviewed. The budget includes increasing staff for the children's area, computer training, weekend hours, upgrading a staff member's position, remodeling the technical services area, a CD ROM drive, a part-time cataloging position, more shelves, a security system, future modules for the Dynex system, homebound projects, community resource projects, and an increase in the book budget. In addition tothe written library director's report, Sheila noted that the library is applying for a computer donation from IBM through the Georgetown Area United Way. Sheila also presented a proposal for expanded services hours. The additional hours will be different between the school year and the summer and may include some Sunday hours (details are in the hand out). The library board retreat is set for May 30-31. Sheila noted any changes regarding board members' plans to attend. Sheila will be notifying board members on the details before May 30. Sally moved to adjourn the meeting, Nelda seconded, the motion passed i Respectfully submitted by Sally Riddle. i • MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY April,1997 j Highlights Staff attended the annual Texas Library Association conference held in Ft. Worth during the week! of April 7-10. Meetings, presentations, and exhibits were enjoyed by all who attended.l I First Laity Laura Bush was guest speaker for the annual Celebrity Day events held during National Library Week. Approximately 200 patrons and guests were present for the occasion on Thursday, April 17. Library supporters were recognized with Certificates of Appreciation. The Harry Gold Memorial Collection was presented to the public, with Mrs. Gold and son, Morton, on hand to witness the short ceremony. STAFF - Out and About! Sheila Henderson attended a pre -conference workshop on The Human Side ref Change on April 7 , in Ft. Worth. Cristy McNicholas attended a City Credit Card workshop, on April 11. On Monday, April 14, Sheila Henderson, and Lee Sparks attended a City Budget Planning Workshop. Sheila Henderson attended the Garden Club's Arbor Day program on April 24 and was presented a Tree Registry for the Library's collection. ADMINISTRATION i a Esther Wilson, acquisitions/cataloging assistant resigned, effective April 18. Teresia Elders and Monica Hulshizer were hired as temporary -on -call staff. 1 i I i PROGRAMMING The Library's Celebrity Day Event was a success. Over 200 patrons attended the program where guest speaker First Lady Laura Bush encouraged them to continue supporting their local library. Several business leaders, two council members and GISD Administrators served their time behind the circulation desk assisting and talking to patrons. They also toured the library. The reception for the event was coordinated by Judy Beeman. Food contributors were: Judy Beeman, Laurie's, Patti -Cakes, and the Friends of the Georgetown Public Library. Decorations were donated by The Flower Box, South Side Nursery and Library Staff. k VOLUNTEERS April brought many changes to the Tech Services area of the library, and we wish to thank all 'our Tech Service volunteers who worked in and around our shelves and boxes during our re -organization. i i FRIEND'S OF THE LIBRARY The Friends had a busy month with the gathering and organizing of books for their book sale, and helping to make the Celebrity Day event a success. The sale days may have been dark and gloomy with rain, but over $600 was raised from the sale and silent auction of donated books. Great job to Karen and her staff of helpers, who weathered the rain both inside and out. I E i i FUTURE PLANSI r i I Bi ok release party for Ken Anderson's Crinte in TTxas, May 14. Have a booth at the Sun City Fair, May 20. Have a booth at the GIVE/Sun City volunteer Day Fair, May 28 Library BoardJStaff Retreat at the T Bar MRanch, May 30-3L Georgetown Public Library Circulation and Visitor Count Circulation Statistics 1996 1997 October November December January February March April Year to Date Patron Visits Current Year i 11,504 10,727 9,247 11,991 11,623 14,595 15,810 85,497 1995-1996 7,672 9,312 6,803 10,980 10,792 9,480 14,538 125,397 1994-1995 j 11,260 8,920 7,834 9,424 8,381 13,387 10,300 113,240 1993-1994 5,356 9,211 6,621 8,208 10,669 8,793 9,603 104,437 1992-1993 5,204 5,354 4,094 5,313 5,840 6,455 6,822 66,443 Circulation Current Year 13,865 13,161 12,560 15,885 16,909 18,345 17,847 108,572 1995-1996 15,315 14,389 11,133 14,725 13,120 14,447 13,866 174,409 1994-1995 15,305 14,766 12,038 15,024 14,645 16,029 14,241 187,548 1993-1994 14,205 13,607 11,253 14,074 14,796 16,178 14,903 182,578 1992-1993 12,437 11,562 10,399 11,824 12,234 14,436 12,850 159,648 Children's Programs Attendance 491 494 427 286 520 1,070 376 3,664 Programs 2 3 2 1 2 3 13 Story Hour 13 _ 4 8 8 10 12 10 65 Tours 1 1 1 1 2 4 10 Movies ; 1 1 Crafts 0 Other 2 2 Other Services ILL ordered 26 34 38 37 47 42 36 260 ILL filed 25 28 32 21 37 30 31 204 ILL Periodicals 0 Literacy Sessions 0 Large Print Circ 46 44 45 46 181 Volunteer Hours Adult 131.75 85.00 93.00 84.50 112.25 100.00 72.50 679.00 Teen 59.50 49.50 36.00 30.50 65.00 68.00 76.75 385.25 Community Service 68.50 46.00 18.75 28.25 22.25 3.00 11.00 197.75 Total Volunteer Hours 259.75 180.50 147.75 143.25 199.50 171.00 160.25 1,262.00 Registrations City Residents - new 155 97 85 159 150 161 143 950 City Residents - Renew 0 Non -Residents - new 40 34 12 37 26 36 38 223 Non -Residents - Renew 58 55 33 53 70 51 67 387 Reciprocal 0 0 Total 253 186 130 249 246 248 248 1,560 Cash Receipts Fines, Room Rentals 814.83 1,140.18 1,028.78 1,268.82 1,395.06 1,175.00 1,344.61 8,167.28 Non -Residence Fees 1,515.00 1,375.00 755.00 1,500.00 1,595.00 1,495.00 1,660.00 9,895.00 Donations ; 453.00 286.16 324.89 404.17 1,321.59 475.86 384.92 3,650.59 Books Processed -'new' 326 70 429 213 106 1,144 Donated 0 Total 'New added 326 70 429 213 106 1,144 Total Processed 981 i 1,369 768 802 253 4,173 Books on Cassette Purchased Donated i 0 Total Added 0 0 0 w Georgetown Public Library Library Statistics April 1997 February '97 March April'97 Patron Visits 11,623 14,595 15,810 Circulation I 6j9O9 18,345 17,847 Interlibrary I Loans 84 72 67 —Registration (ng*j_ 150 161 143 --- - [reqw-At"W Be _ation( L 70_— 51 67 -a Patron Visits Circulation 20 18 16 14 0 F- 12 10 8 October November December January February March Aprif GEORGETOWN AREA UNITED WAY • APPLICATION FOR 1997 IBM COMPUTER DONATION (Return by Monday, May 5, 1997, to the GAUW office) Legal Name of Agency: Georgetown Public Library Agency Representative (printed name): Sheila Henderson Street Address: 1 808 Martin Luther King St. Mailing Address: 808 Martin Luther King St. Phone Number: 1 512-930-3551 Fax Number: '; 512-930-3764 Which catagory of service does your organization provide to the Georgetown Area and Williamson County community? (Mark one) * services for the aging and elderly * literacy programs * job training and employment * youth services * assistance to the homeless * substance abuse treatment and &ommunity and family service prevention * disaster relief * support for the diabled/disadvantaged * Does the organization have 501(c)(3) status? x Yes No i How many computers does the organization currently have? 2 Public use/10 staff use only Would you be replacing a system if you received an IBM 486 computer with printer? X No Would you be able to donate the replaced system to another non-profit organization? No Yes Yes How many paid staff members does the organization currently have? 17 How many volunteers does the agency have? 25 Would volunteers have access to the donated computer? x Yes No i Check the donation you can use in the project described below: X IBM45 486DX2-66 computer with inkjet printer IBMjThinkPad 701CSDX2-66 i On a separate page, please state the organization's mission statement and describe the project for which the IBM computer will be used and timeline for implementing the project. Include statement on ability to obtain training for use of computer and appropriate software to implement the project. Organizations receiving this grant must provide services to the Georgetown/Williamson County community in one of the catagories of service listed above. The Georgetown Area United Way will select grantees based on need, catagory of services and reciept of previous IBM Corporation computer donations. Your organization must arrange for installation of the hardware and software and training for volunteers and staff. IBM and GAUW are not responsible for installation. Grantees must have the resources to install and maintain the systems. Georgetown Public Library 'GAUW Application IBM Computer, page two i Mission Statement of the Georgetown Public Library i The Mission of the Georgetown Public Library is to enhance the quality of life of all members of the community by providing open and equal access to information, by creating opportunities for lifelong learning, and by encouraging a love of reading. i Description of Project I The requested IBM 45 486DX2-66 computer with inkjet printer will be housed in the newly constructed TEXANA History Room. The computer will be loaded with genealogy, Texas history and other reference information to support the research needs of those seeking family history, Texas history, and other relevant Texas facts and figures. It will be a great source for students working on Texas history assignments. Equipment Training &Support Several staff members are currently qualified to install the computer, printer, and software and to provide training for users. The City's Information Resources division will also support computer and software installation needs for the Library. i Timeline i The Texas History/Genealogy Center has been a much requested service by local citizens and visitors to our Community. We are currently investigating the acquisition of furniture and equipment for the room and expect to have it open for service by September, 1997. 11 p A 0 Georgetown Public Library Retreat - May 30/31 Library Staff o Spouse 1 night 2 Nights Single Double Cost Cost Own Hotel Condo i. Board Indiv.- Vehicle I Room Sheila x x - Pat T. 105.00 x-A Lee i x x - Judy 105.00 x-A Eric x x x 88.00 88.00. - Ethel X x x 88.00 88.00 x x Kathleen X x x 88.00 88.00 x Judy I x x- Lee 105.00 x-A Cris tv x x x 88.00 88.00 x x Craig- x l x X 88.00 88.00 x Dixie x x 88.00 17.00 x Ralph I x x 88.00 17.00 x Rosa x ------ x - Michelle 105.00 x-B Pat Tuohy x x -Sheila 105.00 x - A $1,141.00 $474.00 Spouse 1 night 2 Nights Single Double Cost Cost Own Hotel Condo Lib Board Indiv. Vehicle Room A Anderson x x - 88.00 X- S Sanders I x x- 105.00 x - M Beeman j 88.00 N Burson x 1 x x j 88.00 88.00 x D Castro M Crider x x- Rosa 105.00 X-B N Dickson i x X 1 ---------- --------- 88.00 17.00 x G Gibbons j- x x 7- x 88.00 88.00 -- x R Pfiester X x x 88.00 88.00 x S Riddle I X X 105.001 1 1 1 X- $843.00 $281.00 $1,984.00 $755.00 We have reserved- I I 9Hotel,Rooms (King or dbl beds) 4 - 28dm Condo's El L Georgetown Public Library j Library Advisory Board 1997 Rosier Appt Exp. Name Home Phone Work Phone Date Date Terms Restrictions Anderson, Amy N/A 863-1639 1/94 1/98 2 Smith Library, SU 863-3818 Georgetown TX 78626 a Beeman, Martin ; 863-8185 863-0521 1/97 1/99 2 1103 Country Club Dr Georgetown TX 786281 Burson, Nelda 863-2123 N/A 1/94 1/98 2 1224 Church Street Georgetown TX 78626 Castro, Dr. Daniel 869-8054 863-1511 1/97 1/99 2 106 E 16th Street Georgetown TX 78626 I Crider, Michelle 869-1696 N/A 1/97 1/99 2 703 Thousand Oaks Georgetown TX 786281 Dickson, Nell F. ' 863-7244 863-0508 8/96 1/99 2 144 Lost River Road Georgetown TX 78628 Gibbons, Greg 930-4662 244-4066 1/97 1/99 2 305 Deep Wood Drive Georgetown TX 78626; PfieSter, Rebecca 863-3670 N/A 1197 1/98 1 Lay Representative I 30313 St Andrews Georgetown TX 78628I I Riddle, Sarah 863-8352 863-9668 1/96 1/98 1 3408 Broken Spoke Georgetown TX 78628 Sanders, Sharon 863-5389 475-4199 1/96 1/98 1 404 Thunderbay Georgetown TX 78628] Henderson, Sheila 869-5663 930-3624 808 Martin Luther King St Georgetown TX 78626; I U. Jncna - Ic .-V. v . _ .y,,.. ... __.. ........ _. __ _ ..._._.._ ._.'.. _. - - I Georgetown Public Library 501 (c)(3) Library Board Room May 12, 1997 Present: Amy Anderson, Sheila Henderson. Nelda Burson, Sharon Sanders, Sally Riddle, Michelle Crider, Greg Gibbons, Nell Dickson, and Lay Representative Rebecca Pfiester Absent: Martin Beeman, Daniel Castro. Amy Anderson called the meeting to order. The minutes of the April 14, 1997 meeting approved as written by a motion from Sally and a second by Michelle; the motion passed. A reccomendation was presented by Nell Dickson. Nell recommended that we accept the proposed amendments to the Articles of Incorporation and the By-laws. There were a few items for discussion which were agreed upon. Sally made a motion that the board accept the amended Articles and By-laws with the agreed upon changes. Michelle seconded the motion. The motion did not pass. The board asked Nell to present the amendments with the agreed upon changes for the board to vote on at the next meeting. Greg presented a treasurer's report. Greg noted that the IRS needs proof that the 501 (c)(3) board has not had any income greater than $25,000 for any year since 1993. The treasurer's reports from past years should be satisfactory for this proof. Greg mentioned that he will provide a monthly treasurer's report even though only a quarterly report is required. Greg also mentioned that possibility of doing some additional (more aggressive) investing of the 501 (c)(3) boards assets. Sheila presented a letter that she will be sending out from the board thanking people for their participation in the National Library Week celebrations and asking them for donations. Some suggestions were made by board members as to the wording of the letter. The meeting was adjourned by a motion from Sally and second from Michelle and a passing vote. Respectfully submitted by Sally Riddle. Georgetown db is Library ibrary Beard 5 c) 3) Budget estin at Expenses 67=PS10.00qO os[fActual 97 97/98 " Development000 Software 0 $1,500,5) Building 0 $8,3 (8,300) Travel 0 E ` ,00 Training Promotions 5 , 0 Expenditures over budget Current Balance: $3 ,30 . Proposed Budget 3` D .0 ) 7,300.00 projected balance Proposed budget $32,000M Beard contribution ,, JJOOOX) i 27,000.00 to be raised by Beard via donations, interest, private grants etch